LGMSD 2024/25
Rubanda District
(Vote Code: 616)
Assessment Scores
PMs and Indicators to Incentivise Delivery of Quality and Usable Visible Outputs (Infrastructure
Assets) 64%
PMs and Indicators to Incentivise Delivery of Accessible, Quality and Efficient Education Services 74%
PMs and Indicators to Incentivise Delivery of Accessible, Quality and Efficient Health Services 88%
PMs and Indicators to Incentivise Delivery of Accessible, Quality and Efficient Water and Sanitation
Services 86%
PMs and Indicators to Incentivise Delivery of Accessible, Quality and Efficient Micro-scale Irrigation Services
PMs and Indicators to Incentivise Delivery of Accessible, Quality and Efficient Production Services 59%
74%

PMs and
Indicators to
Incentivise
Delivery of
Quality and
Usable Visible Outputs
(Infrastructure
Assets)
Summary of No.
requirements Definition of compliance Compliance justification Score
Quality
1
Evidence that the LG constructed/installed all infrastructure projects in the previous FY (completed or ongoing) as per design/ specifications (and approved layout suitable to site conditions and subprogramme norms).
From the Budget Performance Report,
obtain a list of all infrastructure projects constructed by the LG in the previous FY:
From LG Engineer collect:
• Approved Designsand site layout
• Sample at least 6projects (1 per subprogram where there is an infrastructure project implemented) from the previous FY and check for compliance with designs and layout.
If all infrastructure comply to design/ specifications and approved layout for all sampled projects score 15 or else 0
If the LG has no approved design/ specifications and approved layout for all sampled projects score 0
15
From the budget performance report for the FY 2024/2025 review, a list of 6 infrastructure projects constructed by the LG representing different subareas were assessed. The different sub-areas services outcomes included:
1. INFRASTRUCTURE PROJECTS (FORCE ACCOUNTINCLUSIVE): KASHASHA-IHUNGA ROAD (13.4 KM)
2. EDUCATION: CONSTRUCTION OF A THREE
CLASSROOM BLOCK AT KABAYA PRIMARY SCHOOL (RUBA921/WRKS/2024-25/0005A)
3. HEALTH: PHASE III CONSTRUCTION OF HEALTHOFFICE BLOCK (RUBA921/WRKS/2024-25/00027)
4. WATER: REHABILITATION OF RWASEYEZA
GRAVITY FLOW SCHEME (RUBA921/WRKS/202425/00024)
5. MICRO-SCALE IRRIGATION: MICRO SCALE
IRRIGATION SYSTEM AT JIMMY MUSIIME FARM (RUBA921/SPLS/2024-25/00005)
6. PRODUCTION: TILAPIA FISH BREEDING PONDS AT
THE DISTRICT HEADQUATERS
(RUBA921/WRKS/2024-25/00041)
From the budget performance report for the FY 2024/2025 review, a list of 6 infrastructure projects constructed by the Rubanda LG representing different sub-areas were assessed to provide evidence that the LG constructed/installed all infrastructure projects in the previous FY as per design/specification. The details of which are presented below:
1. KASHASHA-IHUNGA ROAD (13.4 KM): There wasevidence of standard road design dated Aug. 2022 from Ministry of Works and Transport for community roads improvement project on file.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL
(RUBA921/WRKS/2024-25/0005A): There was evidence on file of standard drawings dated 03/09/2024 approved by Secretary Building Committee and reconnaissance report dated 23/09/2024.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK (RUBA921/WRKS/2024-25/00027): There was evidence on file showing structural design report by Eng. Ssemakula M. Richard (ERB No 768) dated 17/01/2022 and Architectural plans by Arch.

Emmanuel Ndagije no.119 dated 17/1/2022.
4.REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME (RUBA921/WRKS/2024-25/00024) There was evidence of customized drawings on file and approved by Secretary Building Committee dated 03/09/2024.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM (RUBA921/SPLS/2024-25/00005): There was evidence of customized drawing on file and approved by Secretary Building Committee dated 03/12/2024 and reconnaissance satellite images on file dated 11/10/2024 signed by Senior Agricultural Engineer
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS (RUBA921/WRKS/2024-25/00041): There were evidence of customized layout plan on file dated 01/01/2025 and approved by Chairman Building Committee and reconnaissance report was on file dated 15/10/2024.
Based on the findings, there was evidence presented by Rubanda DLG confirming that infrastructure complied to standard / customized design/specification and approved layout. The assessor therefore awards full marks (Score 15).
 

2
Evidence that the infrastructure projects constructed by the LG in the previous FY (completed or ongoing) have no visible defects
• Building structures:(i) Substructure (splash apron, floors, foundations, ground beams, ramps); (ii) Superstructures (walling, beams, columns, floors, doors, windows); (iii) roofing (Roof Cladding, ceilings, roof members, lightning conductors, rainwater goods); (iv) Mechanical and
Electrical works (water and drainage system, lights, fire systems)
• Water systems
(Water source; Water
Storage; Water Quality (colorless, taste, odorless)
• Components(Pumps, Power source, Pipes and Fittings, Taps, Sprays)
• District & UrbanRoads (Culverts, drainage, bridges
Usable
From the Budget Performance Report,
obtain a list of all infrastructure projects constructed by the LG in the previous FY:
Sample at least six (6) project (1 per subprogram/ nature of project) from the previous FY and check for existence of visible defects.
Take pictorial evidence and describe the nature and extent of defects.
If no visible defects in any of the sampled projects score 15
If minor defects in any of the sampled projects – score 5
If moderate or significant defect in any of the sampled projects- score 0
5
From the budget performance report for the FY 2024/2025 review, a list of 6 infrastructure projects constructed by the LG representing different subareas were assessed to provide evidence that the infrastructure projects constructed by LG in the previous FY had no visible defects. The details of which are presented below:
1. KASHASHA-IHUNGA ROAD (13.4 KM): At the timeof assessment there was no evidence of visible defects.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL
(RUBA921/WRKS/2024-25/0005A): Minor defects were observed including top cracks on floor in two class rooms and poorly joined top purlins.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK (RUBA921/WRKS/2024-25/00027): Minor defects observed (Top cracks on concrete in bay of suspended slab)
4.REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME (RUBA921/WRKS/2024-25/00024): At the time of assessment there was no evidence of visible defects.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM (RUBA921/SPLS/2024-25/00005): At the time of assessment there was no evidence of visible defects.
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS (RUBA921/WRKS/2024-25/00041): At the time of assessment there was no evidence of visible defects.
Based on the findings, there was evidence of minor visible defects in two infrastructures (construction of a three-classroom block at Kabaya Primary School and Phase III Construction of Health office Block. The other four assessed infrastructure projects have no defects. The assessor therefore awarded a score of 5 marks.
 

3
Evidence that the infrastructure projects have the basic amenities which are functional and used for the intended purpose From the Budget Performance Report, obtain a list of all infrastructure projects constructed by the LG in the previous FY:
Sample at least six (6) projects (1 per sub-program) from the previous FY.
If the infrastructure projects have the basic amenities which are functional and used for the intended purpose score 10 or else 0
Human Resource Management
4
Evidence that the LG has substantively filled, deployed and ensured that the
staff in all Heads of
Department positions access the payroll. Districts
i. Chief Finance
Officer From the Principal
Human resource Officer obtain and review: (i) the approved customized structure of the LG;
(ii) staff lists; and (iii) personnel files to establish existence of:
Appointment letters for all HoDs
10
From the budget performance report for the FY 2024/2025 review, a list of 6 infrastructure projects constructed by the LG representing different subareas were assessed to provide evidence that the infrastructure projects had the basic amenities which are functional and used for the intended purpose. The details of which are presented below:
1.KASHASHA-IHUNGA ROAD (13.4 KM): At the time of assessment the road had been completed with required amenities and was serving its intended purpose.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL (RUBA921/WRKS/2024-25/0005A): At time of assessment the block had not been commissioned and was not being used by learners.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK (RUBA921/WRKS/2024-25/00027): At time of assessment the block was not in use because the construction was not complete.
4.REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME (RUBA921/WRKS/2024-25/00024): Project was completed and operational for the intended purpose.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY
MUSIIME FARM (RUBA921/SPLS/2024-25/00005): At time of assessment the project was in use for the intended purpose.
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS (RUBA921/WRKS/2024-25/00041): At time of assessment the project was in use for the intended purpose.
Based on the findings, evidence showed that all six sampled infrastructure projects had amenities. However, the Construction of a Three-Classroom Block at Kabaya Primary School had received a practical completion certificate, making it accessible for use, while the Phase III Construction of the Health Office Block is still ongoing resulting into the into delayed functionality. The assessor therefore awards a score of 10 marks
 
4
There was clear evidence that Rubanda District Local Government had substantively filled and deployed most of the Heads of Department (HoDs) positions as per the approved and adopted staff structure dated 27th April 2017, signed by Ms. Banjoya Betty A. on 21st May 2017 (ARC 135/30/01). Out of the ten (10) designated HoD positions, nine (9) were substantively filled and the remaining one District Engineer was occupied in an acting capacity, representing 90% staffing coverage.they didn't provide the em on there files

ii. District Planner iii. District Engineer
iv. District Natural
Resources Officer
v. District ProductionOfficer
vi. District
Commercial Officer
vii. District
Community
Development Officer
viii. District HealthOfficer
ix. District Education
Officer Review the payroll to establish that the recruited staff accessed the most recent payroll.
If 100% of the above positions are filled score 6
If 80 – 99% of the above positions are filled score 4
If below 80% of the above positions are filled score 0 A review of appointment letters, DSC minute extracts, and the most recent payroll (October 2025) confirmed that all the appointed officers had accessed the payroll, indicating active deployment. The verified positions were as follows:
1. Chief Finance Officer (CFO): Mr. Nakunda
Livingstone, appointed under DSC Minute 27/DSC/2019, deployed on 6th September 2019, and appearing on the payroll of October 2025.
2. District Planner: Mr. Korugyendo Wilberforce,appointed under DSC Minute 31(ix)/2019, deployed on 29th August 2019, accessed payroll on 28th October 2025.
3. District Natural Resources Officer: Mrs.
Amumpaire Jane, appointed under DSC Minute RDSC/04/2020 dated 24th July 2020, accessed payroll on 28th October 2023.
4. District Production Officer: Mr. Kahangi Benoni,appointed under DSC Minute RDSC/015/2020 dated 24th July 2020, accessed payroll on 28th August 2025.
5. District Commercial Officer: Mr. Nizeyimana
Moses Mukiza, appointed under DSC Minute RDSC/31/2023 dated 14th August 2023, accessed payroll on 28th October 2023.
6. District Community Development Officer: Mr.
Kyarintumba Godon, appointed under DSC Minute RDSC/03/2020 dated 24th July 2020, accessed payroll on 28th October 2025.
7. District Health Officer: Dr. Bilungi Abdon Malius,appointed under DSC Minute EDSC/02(2)/2020 dated 26th May 2020, accessed payroll on 28th October 2025.
8. District Education Officer: Mr. Serununi Francis,appointed under DSC Minute RDSC/32/2023 dated 14th July 2023, accessed payroll on 28th October 2025.
9. District Internal Auditor: Mr. Alinda Osubert,appointed under DSC Minute RDSC/07/2021 dated 30th August 2021, accessed payroll on 28th October 2025.
10. District Engineer: Mr. Habimana John,appointed in acting capacity under DSC Minute RDSC/03/2025 dated 9th April 2025, accessed payroll on 28th October 2025.
All appointment and deployment letters were duly signed by the Chief Administrative Officers of Rubanda District including Mr. Muramira Agrey, Mr. Ahibisibwe Christopher, and Mr. Kwizira Alex confirming formal authorization and payroll integration.
The only unfilled substantive position at the time of assessment was that of the District Engineer, held in acting capacity. This accounted for 90% (9/10X100) of the required HoD positions being substantively filled and deployed, satisfying the criteria for a score of four (4) under this indicator.

4
Evidence that the City has substantively filled, deployed and ensured that the staff in all Heads of
Department positions access the payroll
i. City Chief Finance Officer ii. City Planner iii. City Engineer
iv. City Natural Resources Officer v. City Production Officer
vi. City CommercialOfficer
vii. City CommunityDevelopment Officer
viii. City PhysicalPlanner ix. City Health Officer
x. City Education Officer
From the Principal
Human resource Officer obtain and review: (i) the approved customized structure of the LG; (ii) staff lists; and (iii) personnel files to establish existence of:
Appointment letters for all HoDs
Review the payroll to establish that the recruited staff accessed the most recent payroll.
If 100% of the above positions are filled score 6
If 80 – 99% of the above positions are filled score 4
If below 80% of the above positions are filled score 0

4
Evidence that the LG has substantively filled, deployed and ensured that the staff in all Heads of
Department positions access the payroll
i. Principal Treasurer ii. Senior Planner
iii. MunicipalEngineer (Principal Executive Engineer)
iv. SeniorEnvironment Officer v. Senior Veterinary Officer/Senior Agricultural Officer
vi. PrincipalCommercial Officer
vii. Principal
Community Development Officer
viii. Medical Officerof Health Services
ix. Principal
Education Officer
5
Evidence that the LG has substantively filled, deployed and ensured that the staff in all critical staff positions access the payroll.
i. Senior
Procurement Officer
ii. Principal HumanResource Officer
iii. Principal HumanResource Officer (Secretary DSC)
iv. SeniorEnvironment Officer
v. Senior Land
Management
Officer/Physical Planner
vi. Principal InternalAuditor
From the Principal
Human resource Officer obtain and review: (i) the approved customized structure of the LG; (ii) staff lists; and (iii) personnel files to establish existence of:
Appointment letters for all HoDs
Review the payroll to establish that the recruited staff accessed the most recent payroll.
If 100% of the above positions are filled score 6
If 80 – 99% of the above positions are filled score 4
If below 80% of the above positions are filled score 0
From the Principal Human resource officer obtain and review: (i) the approved customized structure of the LG; (ii) the staff list and (iii) personnel files to establish existence of:
Appointment letters
for all critical staff
Review the payroll to establish that the recruited staff accessed the most recent payroll.
If 100% of the above positions are filled
score 2 or else score
0
0
The DLG did not substantively fill and deployed staff in critical positions as per the approved and adopted staff structure.
The structure reference number ARC 135 /306 /01 was recommended and approved by the Permanent
Secretary to the Treasury of the Ministry of Finance
Planning and Economic Development on 27th April 2017 indicating that 14 staff members on the list accessed payroll as indicated below:
1. Mr. Asimwe Katabazi Medard, a seniorprocurement Officer, was substantively appointed on 7/08/2025, under the DSC minute RDSC /049/2020 of the DSC meeting held on 7/08/2020. He assessed the payroll on 29/10/25 and his appointment letter was duly signed by the Chief Administrative Officer Mr. Ahimbisibwe Christopher.
2. The Principal Human Resource Officer Mr. IgaIsaac was substantively appointed on 30th /08 /21 under minute number RDSC, 106/27 by the District Service Commission. His appointment letter was signed by the Chief Administrative Officer Mr. Ahimbisibwe Christopher on 07/08/2021.
3. The Senior Land Management Officer Mr.
Ahimbisibwe Wilfred was substantively appointed

vii. Senior AgricultureEngineer
viii. Water Officer
ix. Senior Inspectorof Schools
x. Labour Officer
xi. Senior AssistantSecretaries (SAS)
xii. Senior AssistantTown Clerks
xiii. Parish chiefs by DSC on 11th July 2019 under minute DSC17 /2019 and accessed the payroll on 28th October 2025 currently. His appointment letter was signed by the Chief Administrative Mr. Miramira Agrey, the then Chief Administrative Officer on 11th July 2019.
4. The District Internal Auditor, Mr. Alinda Osubertwas substantively appointed on 30 /08 /2021, by the District Service Commission of Rubanda, under minute number of RDSC /07 /2021, He accessed the payroll on 28 /10 /2025 as per the current payroll. His appointment letter was signed by the chief administrative officer Mr. Ahimbisibwe Christopher on 31/06/2021.
5. The senior Agricultural Engineer, Mr. MugishaIvan was substantively appointed on 25 /11/2021 by the DSC under minute number EDSC 55/21/ of the meeting held on 28/11/2021 and his appointment letter was endorsed by the Chief Administrative Officer Mr. Kwizera Alex on 28 /11/2021.
6. The Senior Inspector of Schools Ms. KyomuhangiChristin was fully appointed substantively on
12/12/2017 by the DSC under minute number 74/ DSC/2017{i}. She accessed payroll on 28/10/2025 and her appointment was duly signed by the Chief Administrative Officer Mr. Dembe Baheza Davis on 2/12/2017.
7. The Labor Officer Ms. Nalubiri Ritah wassubstantively appointed on 26/5/20 by the DSC of Rubanda under minute Number 25 {a}/2019. Her appointment letter was endorsed by the Chief Administrative Officer Mr. Ahimbisibwe Christopher on 26/05/2020. The officer accessed the payroll on 28/10/2025. However, the positions of Senior Assistant Secretaries were not all filled, including the Town Councils.
Those in Acting Positions included:
1. The Principal Human Resource [DSG] Mr.Tubenawe Akileo in the acting capacity was deployed on 5/1/23, by the Chief Administrative Officer.
2. The water officer Mr. Otika David was oncontract from the Ministry of Water and Environment was duly appointed on 7/12/23 on reference number of CS.990 and signed by Mr. Ezati Godfrey for the Permanent Secretary
The Senior Assistant Secretary for Sub Counties in Rubanda.
Five (5) out of the ten (10) sub counties in Rubanda District had substantive Senior Assistant Secretaries and they were:
1. Ikumba Subcounty Chief was substantively filledby Ms. Ashemeza Diana, duly appointed by the DSC on 28 /9/2022, under minute number RDSC20/22 {a}. She accessed the payroll on 25/10/25. The appointment letter was endorsed by the Chief Administrative Officer Mr. Kwizera Alex on 28 /9 /2022.
2. Nyamweru Sub county Chief Mr. Byamugisha
Narcis was substantively appointed on 29/8/2019, by the District Service Commission of Rubanda District, He accessed the payroll on 28/10/2025, under minute number DSC /31/{ii} 2019. His letter of appointment was signed by Mr. Miramira Agrey who was the Chief Administrative Officer on 29 / 8 /2019.
3. Muko sub county Chief, Ms. Kehonda Rebaccawas substantively appointed by the DSC in the meeting held on 28 /9 /2022, under minute number RDSC 20/2022/{c}. She accessed the payroll on 28/10/2025 from the current list of payroll, the appointment was signed by Mr. Kwizera Alex the Chief Administrative Officer on 25 /9 /2022.
4. Bufundi subcounty Chief, Mrs. Kwesigwa Vivian was substantively appointed by the District Service Commission of Rubanda on 11 /10 /2004 , under minute number 52/2004/{ii} , the appointment was signed by Mr. Kahagwa Samuel on 11 /10/2004 , and the officer access payroll on 28 /10 /25 as per the current payroll.
5. Hamurwa Subcounty Chief, Mr. MurangiraMedard was substantively appointed by the DSC meeting held on 28/ 9/2022, under minute number RDSC 20/ 2022{b}. He accessed the payroll on 28/10/2025. The appointment letter was signed by the Chief Administrative Officer Mr. Kwizera Alex on 28 /9 /2022.
The Sub Counties with Acting Senior Assistant Secretaries included:
1. Bubare subcounty Chief, Ms. Nuwabaine Judithwas in acting capacity and deployed by the Chief Administrative Officer on 5/2/2025. She accessed the payroll as per the current payroll of 28/10/2025. Her appointment letter was signed by Mr. Kwizera Alex the CAO on 5/2/2025.
2. Ruhija Sub County Chief, Ms. Nyiramahoro
Devina was deployed in acting capacity by the Chief Administrative Officer on 5/10 /2025 and accessed the payroll as per current list of 28/10/2025. Her appointment letter was signed by the Chief Administrative Officer Mr. Kwizera Alex on 6/2/2025.
.
The DLG had ten (10) Town Councils, out of the ten (10) only four (4) had substantively recruited and deployed Senior Town Clerks who included:
1. Mr. Tumwesigye Reuben of Shanjare Town
Council was substantively appointed by the DSC on
30th August 2021, under minute number RDSC, 09/2021. He accessed the payroll as per the most recent payroll on 28 /10 /2025 and the appointment letter was signed by Mr. Ahimbisibwe Christopher (CAO) on 30/8/2021.
2. Mr. Kirarira Ali was appointed as a Senior TownClerk of Hamuhaabo Town Council was substantively appointed by the DSC in the meeting held on 30 /8/2021 under minute number RDSC /08/2021. The officer access payroll of the most recent on 28/10/2025 and his appointment was signed by CAO Mr. Ahimbisibwe Christopher on 30/8/2021.
3. Mr. Kibaza Agabito of Rubanda Town Council wassubstantively appointed by the DSC in a meeting held on 31/1/2025. under minute number of RDSC /12 /2024 {3} and accessed the payroll as per the most recent on 28/10/2025 and the appointment letter was signed by. Mr. Kwizera Alex on 31 /01/2025.
4. Ms. Begumisha Shifa of Bubare Town Council wassubstantively appointed by the DSC on 30 /05 /2023 as a SAT under number of RDSC /16/2023 {ii}. She accessed the payroll as per the most recent on 28 /10/ 2025 and her appointment letter was signed by the Chief Administrative Officer Mr. Kwizera A lex on 30 /5/2025.
The Acting Senior Town Clerks were:
1. Muhwezi Jered of Hmurwa Town Council was deployed by CAO on 2 /10 /2024 and accessed the payroll as per the most recent list of 28/10/2025 as a substantive officer with a deployment letter signed by the CAO Mr. Kwizera Alex on 2 / 10 /2024.
2. Miss a Gather Ayinamugisha of Butaho KatojoTown Council was in acting position deployed by the CAO and accessed the payroll as per the recent most list of 28 /10/2025. Her appointment letter as Ag. Senior Town Clerk was signed by the Chief
Administrative Officer Mr. Kwizera Alex On 2/ 10
/2024,
3. Ms. Tumwebaze Ruth of Ruhija Town Council wasdeployed in acting position as a SATC by the chief Administrative officer on 19/2/2025, she accessed the payroll as per the most recent pay role list of 28/10/2025. The appointment letter was signed by the CAO Mr. Kwizera Alex on 19/2/2025.
4. Miss Mbabazi Gorrett of Kashasha Town Councildeployed in the acting capacity as a SATC and accessed her the most recent list of 28/10/2025.
The deployment letter was signed by the CAO Mr. Kwizera Alex.
5. Ms. Nuwaninda B Flavia of Kcherere Town
Council was deployed as [acting officer] on 16
/12/2024, and she access the payroll as a Town Clerk but she is a substantive Parish Chief substantively appointed on 28/10/2025. Her deployment letter was signed by the chief administrative officer Mr. Kwizera Alex, on 16 / 12 /2024.
6. Mr. Akampurira Sally of Habuhutu Town Councilwas deployed as assistant town clerk in acting position by the CAO, and the deployment letter was signed on Mr. Kwizera Alex on 16 /12/2021. He accessed the payroll as per the most recent list of 28/10/2025.
The Parish Chiefs / Town Agents for all Parishes /
Wards
The DLG had 34 parish chiefs and 35 Town Agents who were all substantively filled and accessed the pay roll on 28 /10/2025 as list indicated below.
S/N PARISH/WARD NAME POSITION DSC MIN. No.
1 KASHEKYERA PARISH KIMANZI MIKE PARISHCHIEF RDSC 41/2021 (a)
2 KIYEBE PARISH BAZARWAGYE THEODORE PARISHCHIEF DSC/11/2018
3 NTUNGAMO PARISH KIRABO PEACE PARISH CHIEFRDSC 48/2021 (32)
4 KITOJO PARISH NIWAGABA RICHARD PARISHCHIEF DSC/11/2018
5 BUHUMURIRO PARISH AHEREZA GERALD PARISH CHIEF RDSC/021/2020(2)
6 KASHENYI PARISH OWOYESIGIRE DONATI PARISHCHIEF RDSC/016(2)2021
7 IHANGA PARISH KASAJA DAUDA PARISH CIHIEFDSC/03/2018
8 KIBUZIGYE PARISH KYARIKUNDA PROVIA PARISHCHIEF DSC/11/2018
9 KISHANJE PARISH TUMUKWASIBWE JACKSONPARISH CHIEF DSC.137/2013
10 KAGUNGA PARISH TUSHEMEREIRWE JOVAIROPARISH CHIEF 36/DSC/2017
11 SHEBEYA PARISH TURYATUNGA GLORIOUSPARISH CHIEF DSC/11/2018
12 MPUNGU PARISH MATSIKO RODGERS PARISHCHIEF DSC/11/2018
13 KAKORE PARISH TURYATUNGA APOLLO PARISHCHIEF DSC/11/2018
14 IGOMANDA PARISH DUKUZIMANA WINNIEPARISH CHIEF DSC/11/2018
15 RUHONWA NAMANAYA VIOLA PARISH CHIEFDSC/11/2018
16 MURUHINGA WARD ATUHEIRE SOPHAN TOWNAGENT RDSC 48/2021 (34)
17 KITABUGIKA WARD TWONGYEIRWE SAMUELTOWN AGENT DSC/11/2018
18 BUTUSI WARD SABIITI ERIC TOWN AGENTDSC.138/2013
19 KIRURUMA NINSIIMA DOREEN TOWN AGENTRDSC 48/2021 (15)
20 KACERERE WARD NSEKUYE MONICA TOWNAGENT RDSC 48/2021 (22)
21 NYARUSHIJA WARD NANKUNDA JOSIA TOWNAGENT RDSC 48/2021 (14)
22 NYAMATEMBE WARD KARUNGI RUTH TOWNAGENT RDSC 48/2021 (19)
23 NYARURAMBI PARISH NDYAREBA LEODINAS
PARISH CHIEF DSC/11/2018
24 KABERE PARISH NIZEYIMANA ANDREW PARISHCHIEF RDSC/021/2020(3)
25 KYENYI PARISH BATEGANA JACKSON PARISHCHIEF RDSC/010/2021(01)
26 IKAMIRO PARISH FRIDAY MEDARD PARISH CHIEFRDSC/021/2020(1)
27 BUTARE PARISH MUSIIMENTA DAN PARISH CHIEFDSC/11/2018
28 KAARA PARISH AKANKWASA WILLY RWANYAAREPARISH CHIEF 95/2001
29 KARENGYERE PARISH BYAMUKAMA GODFREYPARISH CHIEF DSC/11/2018
30 NYARURAMBI WARD KOMUGISHA ANGELLATOWN AGENT RDSC 48/2021 (29)
31 KIGYEYO WARD AKAMPURIRA NELSON TOWNAGENT RDSC 8/2022 (i)
32 NYAKABUNGO WARD MUBANGIZI JOHN BOSCOTOWN AGENT RDSC 48/2021 (11)
33 NYARUHANGA WARD TURYASINGURA DALLENTOWN AGENT RDSC 48/2021 (25)
34 BIGUNGIRO ANKUNDA CONFIDENCE PARISHCHIEF RDSC 41/2021 (c)
35 KACENAGA PARISH TURINAYO RABAN PARISHCHIEF DSC/11/2018
36 NANGARA PARISH TURYATEMBA DEMIANOPARISH CHIEF DSC/11/2018
37 BWAYU PARISH ATUYAMBE ANNEST PARISHCHIEF RDSC 41/2021 (b )
38 NYAMWERU PARISH MUHUMUZA HENRY PARISHCHIEF RDSC 41/2021 (d)
39 KYOKYEZO PARISH KYARISHABA GRACE PARISHCHIEF DSC/11/2018
40 BUHUMURIRO WARD BISHAKA KWIZERA DENISTOWN AGENT RDSC 48/2021 (7)
41 KASHEKYERA WARD KICONCO FEDRESS TOWNAGENT RDSC 48/2021 (9)
42 KITOJO WARD MWESIGYE ABEL TOWN AGENTRDSC 48/2021 (5)
43 KITOOMA WARD KICONCO ANDREW TOWNAGENT RDSC 48/2021 (1)
44 NYAKABUNGO WARD SUNDAY FRED TOWNAGENT RDSC 48/2021 (24)
45 MURANDAMO WARD TUSHEMEREIRWE PROVIATOWN AGENT RDSC 48/2021 (33)
46 HAMURWA WARD AKANKIIZA SUSAN TOWNAGENT RDSC 48/2021 (36)
47 KARUKARA WARD TURIKUMUKIZA MOGAD TOWN
AGENT RDSC 48/2021 (20)
48 KANYABITARA WARD TUMWAKIRE ALIFONSINATOWN AGENT RDSC/010/2021(03)
49 NANGARO WARD ORISHABA JUSTINA TOWNAGENT RDSC 48/2021 (4)
50 BUBAARE WARD TWIKIRIZE SOSTINE TOWNAGENT RDSC 48/2021 (35)
51 KITOJO WARD TWONGYEIRWE AMOS TOWNAGENT RDSC 48/2021 (12)
52 MUYANJE WARD ATUHAIRE ANTHEN TOWNAGENT DSC.NIN.NO.RDSC 48/2010(3)
53 NYAMIYAGA WARD FOKUSHABA LEONSIA TOWNAGENT RDSC 48/2021 (18)
54 KASHASHA PARISH TUMUKUNDA EDGAR PARISHCHIEF DSC/11/2018
55 MUSHANJE PARISH BARYENGOMA HERBERTPARISH CHIEF DSC/11/2018
56 NYARUHANGA PARISH TUSINGWIRE MERCYPARISH CHIEF DSC/11/2018
57 NYAMABARE PARISH TWEHEYO DONECIOUSPARISH CHIEF DSC/11/2018
58 KIVUNGA WARD ASIIMWE EVALYNE TOWNAGENT RDSC 48/2021 (26)
59 MENGO WARD ORISHABA PATRICK TOWNAGENT RDSC 48/2021 (13)
60 IHUNGA WARD MUBANGIZI BRIGHT TOWNAGENT RDSC 48/2021 (31)
61 BWEGYERERE WARD SHABARUHANGA PAULINOTOWN AGENT RDSC 3/2022
62 NSHANJARE WARD AHUMUZA PRIZE TOWNAGENT RDSC 48/2021 (10)
63 HAMUTOORA WARD KOBUSINGYE DIANAHTOWN AGENT RDSC 48/2021 (27)
64 RUREMBO WARD TAYEBWA ALLAN TOWN AGENTRDCS 48/2021 (23)
65 BISHAKI WARD KAMBABAZI JENIFER TOWNAGENT DSC/009(j)/2019
66 NTUNGAMO-BYEZA WARD BYARUHANGA
BARNABAS TOWN AGENT RDSC 48/2021 (2)
67 KAGARAMA WARD ARINAITWE OLIVIA TOWNAGENT DSC/11/2018
68 BUSHURA WARD TURYATUNGA JAVIRA TOWNAGENT RDSC 48/2021 (8)
69 KIBUZIGYE WARD PONTAIN MUHWEZI TOWNAGENT RDSC/2021/2023(8)
After scrutiny of all personal files for all the critical positions in the DLG, it was evidenced that the LG did not comply as required by the Annual Performance Assessment Manual edited version 2025.

5
Evidence that the LG has substantively filled, deployed and ensured that the staff in all critical staff positions access the payroll
i. PrincipalProcurement Officer
ii. Principal HumanResource Officer
iii. Principal HumanResource Officer (Secretary DSC)
iv. PrincipalEnvironment Officer
v. Principal InternalAuditor
vi. PrincipalInspector of School
vii. Senior LabourOfficer
viii. Division TownClerk
ix. Principal Town
Agents
From the Principal Human resource officer obtain and review: (i) the approved customized structure of the LG; (ii) the staff list and (iii) personnel files to establish existence of:
Appointment letters
for all critical staff
Review the payroll to establish that the recruited staff accessed the most recent payroll.
If 100% of the above positions are filled
score 2 or else score
0
5
Evidence that the LG From the Principal has substantively Human resource filled, deployed and officer obtain and ensured that the review: (i) the staff in all critical approved customized staff positions access structure of the LG; the payroll. (ii) the staff list and
(iii) personnel files to
i. Senior establish existence
Procurement Officer of:
ii. Principal Human Appointment letters Resource Officer for all critical staff
iii. Senior Physical Review the payroll to
Planner establish that the
recruited staff
iv. Senior Internal accessed the most
Auditor recent payroll.
v. Senior Inspector of If 100% of the above
Schools positions are filled
score 2 or else score
vi. Labour Officer
0
vii. PrincipalAssistant Town Clerks viii. Town Agents
Planning and budgeting
6
Evidence that the LG
conducted and used results of site reconnaissance and
technical investigations (where required) to prepare responsive tender documents
for all infrastructure projects; conduct environmental, social, health, and safety assessments, incorporate project ESMPs into bidding documents; and ensure work item quantities are derived from standard or customized drawings, and maintain cost estimates consistent with customized designs. From the LG Engineer obtain and review:
• Standard technicaldesigns.
• Site reconnaissancereports.
• Technicalinvestigation reports ( e.g. geo-technical investigations if required)
Obtain and check for:
• Existence ofcustomized designs
• Existence ofcustomized BoQs based on the designs.
• Incorporation ofCost Estimates.
• Incorporation ofcosted ESMPs
From the LG
Community
Development Officer
/DNRO/SEO obtain
6
6(ii)
1. Administration:
Project Name: Phase-3 Construction of District health officer’s block.
i. There was evidence that screening for environmental, social and climate change risks was done for the “Phase 3 Construction of District health officer’s block”.
i. The evidence included the screening form forEnvironmental and Social, health and social safety risks dated 19/03/2025, signed and stamped by both District Senior Environment Officer (EO) and District Community Development Officer (DCDO).
ii. There was evidence provided to prove theavailability Assessment Reports (Project Brief/Screening reports); The Environmental and Social Screening report dated 24/03/2025, signed and stamped by both EO and DCDO
iii. The costed ESMP was provided that includedboth environmental, climate change, social, health and safety mitigation measures dated 24/03/2025, signed and stamped by both EO and DCDO.
2. Education Project:
Project Names.
a. Completion of Multipurpose Hall at St. Charles
and check for:
• ESHS Assessment
Reports (Project
Briefs, ESIA, Screening reports) to determine whether they were undertaken timely
• ESMPs for projects(At least 3 projects)
Check and verify if the LG conducted and used the results of the reconnaissance and/or technical investigations (where required) to:
i. Prepare tenderdocuments/BoQs for all infrastructure projects that are responsive to the standard drawings and/or customized technical designs (before advertising);
ii. Ensure that therequisite Environment ESHS assessments have been undertaken (before preparing BoQs) (Screening for all projects, Project Briefs and
Environmental Social Impact Assessment where applicable)
iii. Ensure that theenvironmental, social, health and safety requirements and measures
identified in the project ESMPs were adequately incorporated in the schedule of requirements and specifications of the bidding documents
iv. Ensure thequantities of work items and specifications included in the BoQs are derived from the standard or customized drawings and make no omissions
v. Ensure that theLwanga Secondary School.
b. Construction of 3-classroom block at Kabaya Primary School.
Project Name: Project Name: Completion of Multipurpose Hall at St. Charles Lwanga Secondary School.
i. There was evidence provided to prove thatscreening for environmental, social and climate change risks was done for the “Completion of Multipurpose Hall at St. Charles Lwanga Secondary School”.
ii. The evidence included the screening form forEnvironmental, Social and Climate Change risks dated 03/01/2025, signed and stamped by both District Senior Environment Officer (EO) and District Community Development Officer (DCDO).
iii. There was evidence provided to prove theavailability Assessment Reports (Project Brief/Screening reports); The Environmental and Social Screening report was dated 06/01/2025, signed and stamped by both EO and DCDO.
iv. The costed ESMP was provided that includedboth environmental, climate change, social, health and safety mitigation measures dated 06/01/2025, signed and stamped by both EO and DCDO, with emphasis that the costed ESMP should be considered in the bidding document.
3. Education Project:
Project Name: Construction of 3-classroom block at Kabaya Primary School.
ii. There was evidence provided to prove thatscreening for Environmental, Social and Climate Change risks was done for the “Construction of 3classroom block at Kabaya Primary School.
iii. The evidence included the screening form forEnvironmental, Social and Climate Change risks dated 11/12/2024, signed and stamped by both District Senior Environment Officer (EO) and District Community Development Officer (DCDO).
iv. There was evidence provided to prove theavailability Assessment Reports (Project Brief/Screening reports); The Environmental and Social Screening report dated 13/12/2024, signed and stamped by both EO and DCDO.
v. The costed ESMP was provided that includedboth environmental, climate change, social, health and safety mitigation measures dated 13/12/2024, signed by both EO and DCDO, with emphasis that the costed ESMP should be considered in the bidding document.
4. Health Project:
Project Names:
a. Upgrade of Bufundi HCIII to HCIV
5. Health Project:
cost estimates are consistent with the customized designs.
If the LG has met (i) to (v) score 6 or else 0
Project Name: Upgrade of Bufundi HCIII to HCIV
i. There was evidence that screening forenvironmental and social risks was done for the “Upgrade of Bufundi HCIII to HCIV”.
ii. The evidence included the screening form forEnvironmental and social risks dated 19/09/2023, signed by both District Environment Officer (EO) and District Community Development Officer (DCDO).
iii. There was evidence provided to prove theavailability Assessment Reports (Project Brief/Screening reports); The Environmental and Social Screening report dated 23/09/2023, signed by both EO and DCDO.
iv. The costed ESMP was provided that includedboth environmental, climate change, social, health and safety mitigation measures dated 19/09/2023, signed by both EO and DCDO.
Project Name: Mechanised Maintenance of
Kashasha-ihunga Road
i. There was evidence provided to confirm that thescreening for Environmental, Social and Climate Change risks was done for the “Mechanised Maintenance of Kashasha-ihunga Road (13.4km)”.
ii. The evidence included the screening form forEnvironmental, Social and Climate Change risks dated 17/04/2024, signed and stamped by both SEO and DCDO.
iii. There was evidence provided to prove theavailability Assessment Reports (Project Brief/Screening reports); The Environmental and Social Screening report was dated 19/04/2024, signed by SEO and DCDO.
iv. The costed ESMP was provided that includedboth environmental, climate change, social, health and safety mitigation measures dated 17/04/2024, signed and stamped by both SEO and DCDO.
6. Water:
Project Name: Phase One Rehabilitation of
Rwaseyaza Gravity Flow Scheme (GRFs)
i. There was evidence provided that screening forEnvironmental, Social and Climate Change risks was done for the “Phase One Rehabilitation of Rwaseyaza Gravity Flow Scheme (GRFs)”.
ii. The evidence provided included the screeningform for Environmental, Social and climate change risks dated 09/12/2024, signed and stamped by both District Senior Environment Officer (EO) and District Community Development Officer (DCDO).
iii. There was evidence provided to prove theavailability Assessment Reports (Project Brief/Screening reports); The Environmental and Social Screening report dated 12/12/2024, signed by both EO and DCDO, and addressed to the Chief Administrative Officer.
iv. The costed ESMP was provided that included

both environmental, climate change, social, health and safety mitigation measures dated 16/12/2023, received by Registry on 12/12/2024, signed and stamped by both EO and DCDO with emphasis that the costed ESMP should be considered in the bidding document.
Production:
Name of Project: Tilapia Breeding Farm
i. There was evidence provided that screening forEnvironmental, Social and Climate Change risks was done for the “Tilapia Breeding Farm”.
ii. The evidence provided included the screeningform for Environmental, Social and climate change risks dated 15/10/2024, signed and stamped by both District Senior Environment Officer (EO) and District Community Development Officer (DCDO).
iii. There was evidence provided to prove theavailability Assessment Reports (Project Brief/Screening reports); The Environmental and Social Screening report dated 15/10/2024, signed by both EO and DCDO.
iv. The costed ESMP was provided that includedboth environmental, climate change, social, health and safety mitigation measures dated 15/10/2024, signed and stamped by both EO and DCDO with emphasis that the costed ESMP should be considered in the bidding document.
6 (iii) BIDDING DOCUMENTS EHS INCORPORATION
Name of Projects:
1. Phase 3 Construction of District health officer’sblock
2. Construction of 3-classroom block at KabayaPrimary School.
3. Phase One Rehabilitation of Rwaseyaza GravityFlow Scheme (GRFs)
Project Name: Phase 3 Construction of District health officer’s block
i. There was evidence that the Environmental, Social, health and safety requirements and measures identified in the project ESMP for “Phase 3 Construction of District health officer’s block” were adequately incorporated in BOQs which included; provisional for environmental protection (planting of trees), total sum for social safeguarding issues, total sum for Health, Safety (First Aid Boxes, Helmets, overalls and gumboots), total sum for project marking with HIV/AIDS awareness and saving environment remarks as directed by the project manager. The BOQ was dated 07/03/2025, signed by the District Engineer.
Project Name: Construction of 3-classroom block at Kabaya Primary School

Procurement
7
Evidence that the LG maintained a complete project file for each infrastructure project implemented in the previous FY. The procurement file should have and adhere to standards on the following: (or as amended to the PPDA guidelines on procurement records 2024)
From the PDU, Procurement Officer obtain the procurement file to determine the existence of the documents below;
i. Contracts
Committee
Composition. The Contracts Committee must be formally and properly constituted.
ii. ApprovedProcurement Plan;
iii. Initiation of
procurement
iv. ContractsCommittee approval of the procurement method, bidding document, evaluation committee and
shortlist of providers where applicable;
v. Bidding documentand any amendments
or clarifications
vi. Copy of thepublished advertisement of shortlist
vii. Record ofissuance of bidding document
viii. Record of receiptii. There was evidence that the Environmental, Social, health and safety requirements and measures identified in the project ESMP for “Construction of 3-classroom block at Kabaya
Primary School” were adequately incorporated in BOQs. The BOQ was dated 06/01/2025, signed and stamped by the District Engineer and the Contractor.
Project Name: Phase One Rehabilitation of Rwaseyaza Gravity Flow Scheme (GRFs)
iii. There was evidence that the Environmental, Social, health and safety requirements and measures identified in the project ESMP for “Phase One Rehabilitation of Rwaseyaza Gravity Flow
Scheme (GRFs)” were adequately incorporated in BOQs. The BOQ was dated 07/10/2024, signed by DWO.
2
From the budget performance report for the FY 2024/2025 review, a list of 6 sampled infrastructure out of 133 plans for goods, works, and nonconsultancy services by the Rubanda LG representing different sub-areas were assessed to provide evidence that the LG maintained a complete project file for each infrastructure, and the procurement file had and adhered to PPDA standards. The assessment was conducted to determine the existence of documents against 18 indicators. For example, the composition of the Contracts Committee, approved procurement plan, initiation of procurement, the planned and actual dates for bid invitation, bid closing/opening dates, bid approval, bid award notification, contract signing and completion. The details of which are presented below:
1. MECHANISED MAINTENACE OF KASHASHAIHUNGA ROAD:
The procurement process complied at all stages of the force account, including that the contracts committee composition (Iga Isaac – chairperson, Turinomuhangi Lawrence - Secretary, Tumushabe
Bruno - member, Serununi Francis - member,
Mukiiza Moses - member). Procurement plan (MIN.9/COUNCIL/MAY/2024 dated 30/05/2024 signed by Tushemereirwe Jane Mary). Initiation of procurement (dated 12/07/2024 signed by Habimana John). Contracts committee approval of procurement method (dated 12/07/2025 signed by three members chaired by Iga Isaac). Bidding document and any amendments (not applicable – for this force account project). A copy of the published advert of shortlist (not applicable – for this force account project). Issuance of bidding document record (not applicable – for this force account project). Record of receipt of bids (not applicable – for this force account project). Record of bid opening (not applicable – for this force account project). Copies of bids received (not applicable – for this force account project).

of bids
ix. Record of openingof bids
x. Copies of bidsreceived
xi. Evaluationmeetings and evaluation report
xii. Notice of bestevaluated bidder
xiii. Submission ofcontract to the Solicitor General for clearance where applicable
xiv. Approval bySolicitor General where applicable
xv. Contract andamendments thereto as per format/requirement including Contractor’s ESMP
xvi. ContractCommittee minutes relating to the procurement
xvii.
Correspondences between the procuring and disposing entity and the bidder(s)
xviii. Evidence of resolution of grievance or complaints (if any)
Score 2 if all
documents are available otherwise score 0 if incomplete.
Evaluation meetings and report (not applicable – for this force account project). Notice of best bidder (not applicable – for this force account project). Submission to solicitor / Approval (not applicable – for this force account project with a contract value less than UGX: 200 million). Contract & amendments including ESMP (not applicable – for this force account project). Contracts committee minutes (Ref RUBACC/09/2024-2025 dated 12/07/2025, and signed by Iga Isaac). Correspondences between procurement, disposing entity and bidder(s) (not applicable – for this force account project that is internally handled). Evidence of resolution of grievance (if any) (no grievances).
2. CONSTRUCTION OF A THREE CLASSROOM BLOCK AT KABAYA PRIMARY SCHOOL: The procurement process complied at all stages of the force account, including that the contracts committee composition (Iga Isaac – chairperson, Turinomuhangi Lawrence Secretary, Tumushabe Bruno - member, Serununi Francis - member, Mukiiza Moses - member). Procurement plan (MIN.9/COUNCIL/MAY/2024 dated 30/05/2024 signed by Tushemereirwe Jane Mary). Initiation of procurement (dated 12/07/2024 signed by Serununi Francis). Contracts committee approval of procurement method (dated 21/10/2024 signed by three members chaired by
Iga Isaac). Bidding document and any amendments (no amendments documented). A copy of the published advert of shortlist (dated 22/10/2024 signed by Kwizera Alex). Issuance of bidding document record (Ref RUBA921/WRKS/20242025/00005A dated 22/10/2024 and signed by
Murasanyi Ronald). Record of receipt of bids (Ref
RUBA921/WRKS/2024-2025/00021 dated
08/11/2024 signed by Murasanyi Ronald and
Turinomuhangi Lawrence). Record of bid opening
(Ref RUBA921/WRKS/2024-2025/00021 dated
08/11/2024 signed by Murasanyi Ronald and
Turinomuhangi Lawrence). Copies of bids received (dated 08/11/2024). Evaluation meetings and report (conducted by three members chaired by Bwebare Bob). Notice of best bidder (dated 09/12/2024 and signed by Kwizera Alex). Submission to solicitor / Approval (not applicable – for this quotation admeasurement project with a contract value less than UGX: 200 million). Contract & amendments including ESMP (no amendment documents). Contracts committee minutes (Ref RUBACC/150/2024-2025 dated 08/01/2025, and signed by three members chaired by Iga Isaac). Correspondences between procurement, disposing entity and bidder(s) (no correspondences reported). Evidence of resolution of grievance (if any) (no grievances).
3. PHASE III CONSTRUCTION OF HEALTH OFFICE BLOCK: The procurement process complied at all stages of the force account, including that the contracts committee composition (Iga Isaac – chairperson, Turinomuhangi Lawrence - Secretary, Tumushabe Bruno - member, Serununi Francis member, Mukiiza Moses - member). Procurement plan (Ref MIN.9/COUNCIL/MAY/2024 dated 30/05/2024 signed by TUSHEMEREIRWE JANE MARY). Initiation of procurement (dated 15/07/2024 signed by DR. ABDON BIRUNGI). Contracts

committee approval of procurement method (dated 06/12/2024 signed by IGA ISAAC). Bidding document and any amendments (no amendments documented). A copy of the published advert of shortlist (dated 22/10/2024 signed by KWIZERA ALEX). Issuance of bidding document record (Ref
RUBA921/WRKS/2024-2025/00027 dated 22/10/2024 signed by MURASANYI RONALD). Record of receipt of bids (Ref
RUBA921/WRKS/2024-2025/00003 dated
08/11/2024 signed by MURASANYI RONALD and TURINOMUHANGI LAWRENCE). Record of bid opening (Ref RUBA921/WRKS/2024-2025/00003 dated 08/11/2024 signed by MURASANYI RONALD and TURINOMUHANGI LAWRENCE). Copies of bids received (dated 08/11/2024). Evaluation meetings and report (conducted by three members chaired by Bwebare Bob). Notice of best bidder (dated 09/12/2024 signed by KWIZERA ALEX). Submission to solicitor / Approval (not applicable – for this quotation admeasurement project with a contract value less than UGX: 200 million). Contract & amendments including ESMP (no amendment documents). Contracts committee minutes (Ref RUBACC/138/2024-2025 dated 06/12/2024, and signed by three chaired by Iga Isaac). Correspondences between procurement, disposing entity and bidder(s) (no correspondences reported). Evidence of resolution of grievance (if any) (no grievances).
4. REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME: The procurement process complied at all stages of the force account, including that the contracts committee composition (Iga Isaac – chairperson, Turinomuhangi Lawrence - Secretary, Tumushabe Bruno - member, Serununi Francis member, Mukiiza Moses - member). Procurement plan (Ref MIN.9/COUNCIL/MAY/2024 dated 30/05/2024 signed by TUSHEMEREIRWE JANE
MARY). Initiation of procurement (dated 07/10/2024, and signed by OTIKA DAVID). Contracts committee approval of procurement method (dated 06/12/2024 signed by IGA ISAAC). Bidding document and any amendments (no amendments documented). A copy of the published advert of shortlist (dated 22/10/2024, KWIZERA ALEX). Issuance of bidding document record (Ref
RUBA921/WRKS/2024-2025/00024 dated 22/10/2024 signed by MURASANYI RONALD). Record of receipt of bids (Ref
RUBA921/WRKS/2024-2025/00024, dated
08/11/2024 signed by MURASANYI RONALD and TURINOMUHANGI LAWRENCE). Record of bid opening (Ref RUBA921/WRKS/2024-2025/00024, dated 08/11/2024 and signed by MURASANYI RONALD and TURINOMUHANGI). Copies of bids received (dated 08/11/2024). Evaluation meetings and report (chaired by BIZIMANA MICHEAL). Notice of best bidder (dated 09/12/2024 signed by KWIZERA ALEX). Submission to solicitor / Approval (not applicable – for this quotation admeasurement project with a contract value less than UGX: 200 million). Contract & amendments including ESMP (no amendment documents). Contracts committee minutes (Ref RUBACC/135/2024-2025 dated 06/12/2024 and signed by IGA ISAAC). Correspondences between procurement, disposing entity and bidder(s) (no correspondences reported).
Evidence of resolution of grievance (if any) (no grievances).
5. MICRO SCALE IRRIGATION SYSTEM AT JIMMY
MUSIIME FARM: The procurement process complied at all stages of the force account, including that the contracts committee composition (Iga Isaac – chairperson, Turinomuhangi Lawrence - Secretary, Tumushabe Bruno - member, Serununi Francis member, Mukiiza Moses - member). Procurement plan (Ref MIN.9/COUNCIL/MAY/2024 dated 30/05/2024 signed by TUSHEMEREIRWE JANE MARY). Initiation of procurement (dated 28/10/2024 signed by MWEBESA ROLAND MUGUMYA). Contracts committee approval of procurement method (dated 30/10/2024 signed by IGA ISAAC). Bidding document and any amendments (no amendments documented). A copy of the published advert of shortlist (dated 11/11/2024 signed by KWIZERA ALEX). Issuance of bidding document record (Ref RUBA921/SPLS/2024-2025/00005 dated 11/11/2024 signed by MURASANYI RONALD).
Record of receipt of bids (Ref RUBA921/SPLS/2024-
2025/00005 dated 08/11/2024 signed by
MURASANYI RONALD and TURINOMUHANGI
LAWRENCE). Record of bid opening (Ref RUBA921/SPLS/2024-2025/00005 dated 08/11/2024 and signed by MURASANYI RONALD and TURINOMUHANGI LAWRENCE). Copies of bids received (dated 08/11/2024). Evaluation meetings and report (chaired by ASIIMWE MEDARD). Notice of best bidder (dated 09/12/2024 signed by KWIZERA ALEX). Submission to solicitor / Approval (not applicable – for this quotation lumpsum project with a contract value less than UGX: 200 million). Contract & amendments including ESMP (no amendment documents). Contracts committee minutes (Ref RUBACC/85/2024-2025 dated 05/12/2024 chaired by IGA ISAAC). Correspondences between procurement, disposing entity and bidder(s) (no correspondences reported). Evidence of resolution of grievance (if any) (no grievances).
6. TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: The procurement process complied at all stages of the force account, including that the contracts committee composition (Iga Isaac – chairperson, Turinomuhangi Lawrence - Secretary, Tumushabe Bruno - member, Serununi Francis member, Mukiiza Moses - member). Procurement plan (Ref MIN.9/COUNCIL/MAY/2024 dated 30/05/2024, TUSHEMEREIRWE JANE MARY).
Initiation of procurement (dated 14/10/2024, MWEBESA ROLAND MUGUMYA). Contracts committee approval of procurement method (dated 06/03/2024, and chaired by IGA ISAAC). Bidding document and any amendments (no amendments documented). A copy of the published advert of shortlist (dated 12/02/2025 signed by KWIZERA ALEX). Issuance of bidding document record (Ref
RUBA921/WRKS/2024-2025/00041, dated 12/01/2025 signed by MURASANYI RONALD). Record of receipt of bids (Ref
RUBA921/WRKS/2024-2025/00041, dated
21/02/2025 signed by MURASANYI RONALD and TURINOMUHANGI LAWRENCE). Record of bid opening (Ref RUBA921/WRKS/2024-2025/00041, dated 21/02/2025 signed by MURASANYI RONALD

8
Evidence that the previous FY Procurement Plan included specific timelines for completing the outlined activities, and that the LG adhered to these established timelines.
From the PDU obtain the procurement plan and procurement files.
• Review thetimelines outlined in the Procurement Plan.
• Review theprocurement files to confirm the dates on which the specified activities were carried out and completed.
Score 4 if the timelines were specified in the procurement plan and the LG adhered to these guideline otherwise score 0 and TURINOMUHANGI LAWRENCE). Copies of bids received (dated 21/02/2025). Evaluation meetings and report (chaired by ASIIMWE MEDARD). Notice of best bidder (dated 09/12/2024 signed by KWIZERA ALEX). Submission to solicitor / Approval (not applicable – for this quotation admeasurement project with a contract value less than UGX: 200 million). Contract & amendments including ESMP (no amendment documents). Contracts committee minutes (Ref RUBACC/85/2024-2025 dated 06/03/2025 chaired by IGA ISAAC). Correspondences between procurement, disposing entity and bidder(s) (no correspondences reported). Evidence of resolution of grievance (if any) (no grievances).
Based on the findings, there was evidence presented by Rubanda DLG confirming that procurement had the relevant documents. The assessor therefore awarded full marks (Score 2)
0
From the Budget Performance Report for the FY 2024/2025, a sample of 6 infrastructure projects out of 133 plans for goods, works, and nonconsultancy services from different sub programs was assessed to ascertain whether invitation of bids, bid closing and opening, approval of evaluation report, award notification, contract signing and completion date were started and completed within the timelines specified in the procurement plan. The details of which are presented below:
1. MECHANISED MAINTENACE OF KASHASHAIHUNGA ROAD: The procurement file had no timelines for the force account. Including, Bid invitation (planned and actual dates not documented). Bid closing/opening (planned and actual dates not documented). Bid approval (planned and actual dates not documented). Best evaluated bidder (planned and actual dates not documented). Award notification (planned and actual dates not documented). Solicitor approval (not necessary for a project less than UGX: 200 million). Contract signing signed (planned and actual dates not documented). Completion (planned and actual dates not documented). Therefore, compliance to procurement timelines could not be established at time of assessment.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL: The procurement file showed that: bid invitation (planned date: 11/11/2024, actual date: 10/01/2025) resulting into a delay of 60 days, bid closing/opening (planned date: 18/10/2024, actual date: 08/11/2024) resulting into a delay of 21 days, bid approval (planned date: 28/10/2024, actual date: 08/01/2025) thus 71 days delay, best evaluated bidder (planned date: 29/10/2024, actual date: 09/12/2025) hence 41 days delay. Award notification (planned date: 05/11/2024, actual date: 09/01/2025) thus 65 days delay, Solicitor approval (not necessary for a project less than UGX: 200 million). Contract signing (planned date: 11/11/2024, actual date: 10/01/2025) resulting into

60 days delay. Finally, completion (planned date: 31/05/2025, actual date: 10/01/2025) thus 141 days ahead of schedule.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK: The procurement file showed that: bid invitation (planned date: 11/11/2024, actual date: 06/01/2025) thus 56 days delay, bid closing / opening (planned date: 18/10/2024, actual date: 08/11/2024) thus 21 days delay, bid approval (planned date: 29/10/2024, actual date: 06/12/2024) hence 38 days delay, best evaluated bidder (planned date: 29/10/2024, actual date: 09/12/2024) therefore a delay of 41 days, Solicitor approval (not necessary for a project less than UGX: 200 million). Award notification (planned date: 05/11/2024, actual date: 03/01/2025) thus 59 days delay, contract signing (planned date: 11/11/2024, actual date: 06/01/2025) hence 56 days delay. Finally, completion (planned date: 31/05/2025, actual date: 03/01/2025) thus 148 days ahead of schedule.
4. REHABILITATION OF RWASEYEZA GRAVITY FLOWSCHEME: The procurement file showed that: bid invitation (planned date: 11/11/2024, actual date: 06/01/2025) thus 56 days delay, bid closing / opening (planned date: 18/10/2024, actual date: 08/11/2024) thus 21 days delay, bid approval (planned date: 29/10/2024, actual date: 06/12/2024) hence 38 days delay, best evaluated bidder (planned date: 29/10/2024, actual date: 09/12/2024) therefore a delay of 41 days, Solicitor approval (not necessary for a project less than UGX: 200 million), award notification (planned date: 05/11/2024, actual date: 23/12/2024) thus 48 days delay, contract signing (planned date: 11/11/2024, actual date: 06/01/2025) hence 56 days delay. Finally, completion (planned date: 31/05/2025, actual date: 06/01/2025) thus 145 days ahead of schedule.
5. MICRO SCALE IRRIGATION SYSTEM AT JIMMYMUSIIME FARM: The procurement file showed that: bid invitation (planned date: 11/11/2024, actual date: 06/01/2025) thus 56 days delay, bid closing / opening (planned date: 18/10/2024, actual date: 26/11/2024) thus 39 days delay, bid approval (planned date: 29/10/2024, actual date: 06/12/2024) hence 38 days delay, best evaluated bidder (planned date: 29/10/2024, actual date: 09/12/2024) therefore a delay of 41 days delay, solicitor approval (not necessary for a project less than UGX: 200 million), award notification (planned date: 05/11/2024, actual date: 23/12/2024) thus 48 days delay, contract signing (planned date: 11/11/2024, actual date: 06/01/2025) hence 56 days delay. Finally, completion (planned date: 31/05/2025, actual date: 06/01/2025) thus 145 days ahead of schedule.
6. TILAPIA FISH BREEDING PONDS AT THE DISTRICTHEADQUATERS: The procurement file showed that: bid invitation (planned date: 11/11/2024, actual date: 09/04/2025) thus 149 days delay, bid closing / opening (planned date: 18/10/2024, actual date: 25/02/2025) thus 126 days delay, bid approval (planned date: 29/10/2024, actual date:
06/03/2025) thus 128 days delay, solicitor approval (not necessary for a project less than UGX: 200 million), award notification (planned date: 05/11/2024, actual date: 26/03/2025) thus 141 days delay, contract signing (planned date: 11/11/2024, actual date: 09/04/2025) thus 149 days delay. Finally, completion (planned date: 31/05/2025, actual date: 06/04/2025) thus 52 days ahead of schedule.
Based on the findings, there was no evidence presented by Rubanda DLG confirming adherence to timelines in the procurement plan. The assessor therefore awarded zero marks (Score 0)
 
Contract management

plumbing fixtures)
b) Evidence that theProject Manager during project implementation wrote site instructions and the contractor implemented these site instructions
c) Evidence that theProject Manager after practical completion: (for completed projects) compiled a snag list & instructed the contractor to correct defects before the final completion certificate and the contractor rectified all defects before the practical handover
d) Evidence that theProject Manager after practical completion: (for completed projects) paid the retention fund to the contractor after the Defects Liability
Period
e) Evidence (forcompleted projects) that the site progress meeting schedule was developed, and meetings were held in line with the schedule of works that coincide with payment management files. Check for
• Compulsory approvals
Verify if compulsory approvals were issued score 2 else score 0
PM 9(a):
The assessment was to check evidence that the Project Manager during project implementation issued compulsory approvals. The details of which are presented below:
1.KASHASHA-IHUNGA ROAD (13.4 KM): There was evidence two compulsory approvals on file of reconnaissance report dated 15/04/2024 to CAO and geotechnical investigation report prepared by Ministry of works and Trasport Central material Laboratory and signed by Chief Materials Engineer dated February/2024
.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL: There was no evidence on file for critical stage approvals
3. PHASE III CONSTRUCTION OF HEALTH OFFICE
BLOCK: There was evidence on file showing Geotechnical investigation done by RSV engineering group and signed by Engineer Robert Tumwesige dated 25/01/2023 for critical approvals of the project
4. REHABILITATION OF RWASEYEZA GRAVITY FLOWSCHEME: There was no evidence on file for critical stage approvals
5. MICRO SCALE IRRIGATION SYSTEM AT JIMMYMUSIIME FARM: There was no evidence on file for critical stage approvals
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: There was no evidence on file for critical stage approvals
Based on the findings, evidence of compulsory approvals issued by the Project Manager during implementation was available for only two projects —Kashasha–Ihunga Road and Phase III Construction of the Health Office Block—out of the six sampled infrastructure projects (drawn from the 133 planned procurements for goods, works, and nonconsultancy services). There was no evidence that the required compulsory approvals were issued for the remaining four sampled projects. Consequently, the assessors awarded a score of zero
plumbing fixtures)
b) Evidence that theProject Manager during project implementation wrote site instructions and the contractor implemented these site instructions
c) Evidence that theProject Manager after practical completion: (for completed projects) compiled a snag list & instructed the contractor to correct defects before the final completion certificate and the contractor rectified all defects before the practical handover
d) Evidence that theProject Manager after practical completion: (for completed projects) paid the retention fund to the contractor after the Defects Liability
Period
e) Evidence (forcompleted projects) that the site progress meeting schedule was developed, and meetings were held in line with the schedule of works that coincide with payment management files. Check for
• Written Site instructions
Verify if written site instruction were issued and there is evidence of their implementation score 2 else score 0
The assessment was to check evidence that the Project Manager during project implementation wrote site instructions and the contractor implemented these site instructions. The details of which are presented below:
1.KASHASHA-IHUNGA ROAD (13.4 KM): There was
no evidence on file for site instructions at time of assessment
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL: There was evidence on file of site instructions dated 26/02/2025, 10/04/2025 and 19/05/2025. No evidence for contractor having implemented the site instructions.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK: There was no evidence on file showing site instruction to contractor and having been implemented.
4. REHABILITATION OF RWASEYEZA GRAVITY FLOWSCHEME: There was evidence on file for two site instructions dated 20/02/2025 and 04/03/2025 however, no evidence that there were corrected by the contractor at assessment time.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM: There was evidence on file for site instruction dated 07/01/2025 but no evidence for being implemented by the contractor at assessment time.
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: There was no evidence on file showing site instruction to contractor and having been implemented.
Based on the findings, there was no evidence for any f the six sampled Projects, that the Project Manager during project implementation issued site instruction and the contractor implemented these site instructions. Therefore, the assessors a words zero marks.
plumbing fixtures)
b) Evidence that theProject Manager during project implementation wrote site instructions and the contractor implemented these site instructions
c) Evidence that theProject Manager after practical completion: (for completed projects) compiled a snag list & instructed the contractor to correct defects before the final completion certificate and the contractor rectified all defects before the practical handover
d) Evidence that theProject Manager after practical completion: (for completed projects) paid the retention fund to the contractor after the Defects Liability
Period
e) Evidence (forcompleted projects) that the site progress meeting schedule was developed, and meetings were held in line with the schedule of works that coincide with payment
9
management files. Check for
• Snag list
• Final CompletionCertificate including approvals from Environment Officer and DCDO.
Verify if the project manager has compiled a snag list and instructed the contractor to correct all defects and ensured that the contractor has indeed corrected all defects before issuing the final completion certificate. Score 2 if all requirements are met; otherwise, score 0.
The assessment was to check evidence that the Project Manager after practical completion compiled a snag list and instructed the contractor to correct defects before the final completion certificate and the contractor rectified all defects before the practical handover. The details of which are presented below:
1.KASHASHA-IHUNGA ROAD (13.4 KM): There was no evidence on file for compiled snag list and instructions to contractor to correct defects at time of assessment exercise.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL: There were evidence of snag list on file however no evidence of instruction to make correction by the contractor.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK: There was no evidence on file for compiled snag, one site instruction 28/05/2025 informing contractor to decongest, however no evidence of implementation at time of assessment exercise
4.REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME: There was no evidence on file for compiled snag list and instructions to contractor to correct defects at time of assessment exercise.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM: There was no evidence on file for compiled snag list and instructions to contractor to correct defects at time of assessment exercise.
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: There was no evidence on file for compiled snag list and instructions to contractor to correct defects at time of assessment exercise.
Based on the findings, there was no evidence the Project Manager after practical completion compiled a snag list and instructed the contractor to correct defects before the final completion certificate and the contractor rectified all defects before the practical handover for all the six sampled projects. Therefore, the assessor awards a score of zero marks
2

9 a) Evidence that the Project Manager during project implementation issued compulsory approvals (materials testing, critical stage approvals, mechanical, electrical and plumbing fixtures)
b) Evidence that theProject Manager during project implementation wrote site instructions and the contractor implemented these site instructions
c) Evidence that theProject Manager after practical completion: (for completed projects) compiled a snag list & instructed the contractor to correct defects before the final completion certificate and the contractor rectified all defects before the practical handover
d) Evidence that theProject Manager after practical completion: (for completed projects) paid the retention fund to the contractor after the Defects Liability
Period
e) Evidence (forcompleted projects) that the site progress meeting schedule was developed, and meetings were held in line with the schedule of works that coincide with payment
stages/milestones in the contract; there was a Project handover to the client, and Completion certificates were issued to the contractor
From the Budget Performance Report, obtain a list of all infrastructure projects constructed by the LG in the previous FY:
From LG Engineer obtain project management files. Check for
• Final CompletionCertificate including approvals from Environment Officer and DCDO.
• Payment vouchers
Verify if the project manager paid the contractor the retention fund after the defects liability period. Score 2 if the requirements was met; otherwise, score
0
PM 9(d): Payment of retention fund after DLP 2
To establish if the project manager after practical completion (for completed projects) paid the retention fund to the contractor after the defects liability period, the assessor reviewed the Q4 budget performance report for FY 2024/25 and project management files availed by the district engineer. The following was established:
(a) Infrastructure projects implemented in FY 2024/25:
49 infrastructure projects were implemented, some examples included:
• construction of multi-purpose hall at St ThomasAcquinas SS at UGX 284,830,000
• construction of an ICT laboratory at St AgathaGirls SS at UGX 475,000,000
• completion of a multipurpose hall at St. CharlesLwanga SS at UGX 48,394,120
• construction of a girl’s dormitory at Bubaare SS atUGX 144,234,716
• construction of a 3-classroom block at Kabaya PSat UGX 149,203,210
• construction of a 3-classroom block at Rubona PSat UGX 150,766,580
• construction of a 3-classroom block at KashashaPS at UGX 148,758,360
• construction of a 3-classroom block at RuhonwaPS at UGX 142,832,680
• construction of a 5-stance VIP latrine at MuramboPS at UGX 28,376,050
• rehabilitation of 2 boreholes in Hamurwa andIkumba at UGX 13,735,200
• rehabilitation of Rwaseyeza GFS in Bufundi sub-county at UGX 97,614,910
• construction of Nyakasazi water supply system atUGX 199,799,504
• construction of 3 protected springs in Nangaroand Kanyabitara at UGX 17,665,780
• construction of placenta pits at Kibuzigye andMushanje HC’s II at UGX 19,787,420
• establishment of a fish hatchery at UGX52,419,980.
(b) Infrastructure projects completed in FY 2024/25
15 infrastructure projects were completed and some examples included:
• construction of the district council hall building ata cost of UGX 198,950,000; completed on 2/6/2024, expiry of DLP 1/12/2025
• construction of a girls' dormitory at Bubare SS ata cost of UGX 150,000,000; completed on 2/6/2024,

expiry of DLP 1/12/2025
• construction of a 5-stance Latrine at RubandaMixed PS at a cost of UGX 26,944,710; completed on 2/6/2024, expiry of DLP 1/12/2025.
• construction of a 5-stance VIP latrine at MuramboPS at UGX 28,376,000; completed on 29/5/2024, expiry of DLP 28/11/2024.
• construction of a 3-classroom block at KitagyendaPS at UGX 150,864,247; completed on 28/6/2024; expiry of DLP 27/12/2024.
(c) Payment of retention funds
In the year under review, the assessor established that retention funds were paid out to the two (2) projects whose DLP had expired in FY 2024/25. All other completed projects were still under DLPs at the close of FY2024/25. The two-retention fund paid-up projects and the associated details are:
(i) construction of a 5-stance VIP latrine at
Murambo PS at UGX 28,376,000; completed on 29/5/2024, expiry of DLP 28/11/2024; request for payment of retention fund dated 17/2/2025; inspection report after DLP dated 10/4/2025; final payments approval signed by clerk of works, district engineer, district community development officer, district environmental officer, district education officer, internal auditor and CAO dated 10/4/2025.
(ii) construction of a 3-classroom block at
Kitagyenda PS at UGX 150,864,247; completed on 28/6/2024; expiry of DLP 27/12/2024; request for payment of retention fund dated 15/4/2025; inspection report after DLP dated 15/4/2025; final payments approval certificate signed by clerk of works, district engineer, district community development officer, district environmental officer, district education officer, internal auditor and CAO dated 15/4/2025; EFT payment voucher dated 16/4/2025
Based on the evidence and findings presented above Rubanda DLG was found to have paid retention funds for only the completed projects after expiry of their respective defects liability periods. The assessor therefore awards full marks (Score 2).

9
a) Evidence that theProject Manager during project implementation issued compulsory approvals (materials testing, critical stage approvals, mechanical, electrical and plumbing fixtures)
b) Evidence that theProject Manager during project implementation wrote site instructions and the contractor implemented these site instructions
c) Evidence that theProject Manager after practical completion: (for completed projects) compiled a snag list & instructed the contractor to correct defects before the final completion certificate and the contractor rectified all defects before the practical handover
d) Evidence that theProject Manager after practical completion: (for completed projects) paid the retention fund to the contractor after the Defects Liability
Period
e) Evidence (forcompleted projects) that the site progress meeting schedule was developed, and meetings were held in line with the schedule of works that coincide with payment
stages/milestones in the contract; there was a Project handover to the client, and Completion certificates were issued to the contractor
From LG Engineer obtain project management files.
• Meeting Schedules
• Minutes of sitemeeting
• Minutes of projecthandover to the client
• Final CompletionCertificate including approvals from Environment Officer and DCDO.
Verify if:
• The site progressmeeting schedule was developed, and meetings were held in line with the schedule of works that coincide with payment
stages/milestones in the contract
• There was a Projecthand-over to the client
• Completioncertificates were issued to the contractor
Score 2 if all requirements are met; otherwise, score 0.
0
The was to check evidence that the site progress meeting schedule was developed and meetings were held in line with schedule of works that coincide with payment stages/mile stone in the contract, that there was a project hand over to client and completion certificates were issued to the contractor Project
1.KASHASHA-IHUNGA ROAD (13.4 KM): There was no evidence on file for Project site meeting schedule, minutes of meetings held, project hand over, and completion certificate issued to contractor.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL: There was no evidence on file for meeting schedule, there was evidence for site meeting minutes dated 19/05/2025, 10/04/2025, 14/01/2025 and there was no evidence for project hand over and completion certificates as the project was still under defeats liability period at time of assessment.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK: There was no evidence on file for meeting schedule, there was evidence on file showed attendance list of the site meeting dated 03/03/2025, 11/04/2025, 27/06/2025 and there was no evidence for project hand over and completion certificates as the project was on going at time of assessment.
4. REHABILITATION OF RWASEYEZA GRAVITY FLOWSCHEME: There was evidence on file for meeting schedule dated 09/01/2025 but no evidence that meetings where held, project hand over, and completion certificate issued to contractor.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM: There was evidence on file for project hand over minutes dated 28/2/2025, Project meeting schedule dated 06/01/2025 prepared by Mugisha Ivan (Senior Agricultural Engineer). There was no evidence on file for minutes for progress site meetings and completion certificate issued.
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: There was no evidence on file for meeting schedules, minutes of site meetings and minutes of project handover to the client. There was evidence on file for completion certificated dated 04/06/2025 and signed by CAO at time assessment.
Based on the findings, there was no evidence obtained from the DLG Engineer that complied to meeting schedule developed, meetings held in line with schedule of works, project hand over to client and completion certificates issued to contractor for all the six sampled infrastructure projects. Therefore, the assessor awards a score of zero marks.
 

lumpsum contracts) in terms of both quality and quantity and signed by the Project Manager and the contractor before works are certified.
b) Evidence of eitherno advance payment or provision of a performance and advance payment guarantee before obtaining advance payment
c) Evidence that theproject was implemented as per work schedule and completed within original completion date
d) Evidence that theLG developed a work schedule, displayed it, and reported on physical progress as per the work schedule and that there is no contract variation or variations in contract price for infrastructure investments for the previous FY were approved as per procedures (either within the threshold).
From LG Engineer obtain project files Check for
• Evidence of joint measurement sheet/work verification
Verify that joint
measurements were effectively conducted for admeasurement contracts or that works were verified for lump sum contracts in terms of both quality and quantity. Ensure that the verification is signed by the Project Manager and the contractor before the works are certified. Score 2 if the requirements were met; otherwise, score 0.
0
.The assessment was to check evidence that the joint measurements were effectively conducted in terms of both quality and quantity and signed by the Project Manager and contractor before works are certified. The details of which are presented below:
1.KASHASHA-IHUNGA ROAD (13.4 KM): There was no evidence on file for the joint measurement for this force account.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCK AT KABAYA PRIMARY SCHOOL: There was no documentation on file indicating that joint measurement was conducted for this admeasurement type at time of assessment.
3.PHASE III CONSTRUCTION OF HEALTH OFFICE BLOCK: There was no documentation on file indicating that joint measurement was conducted for this admeasurement type at time of assessment.
4.REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME: There was no documentation on file indicating that joint measurement was conducted for this admeasurement type at time of assessment.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM: There was no evidence on file for the joint measurement for this force account.
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: There was no documentation on file indicating that joint measurement was conducted for this admeasurement type at time of assessment
Based on the findings, there was one projects exempted from joint measurement ( KashashaIhunga road (13.4 km) force account) and the other five had no evidence on file for joint measurement at time of assessment. Therefore, the assessor awarded a score of zero marks
lumpsum contracts) in terms of both quality and quantity and signed by the Project Manager and the contractor before works are certified.
b) Evidence of eitherno advance payment or provision of a performance and advance payment guarantee before obtaining advance payment
c) Evidence that theproject was implemented as per work schedule and completed within original completion date
d) Evidence that theLG developed a work schedule, displayed it, and reported on physical progress as per the work schedule and that there is no contract variation or variations in contract price for infrastructure investments for the previous FY were approved as per procedures (either within the threshold).
From LG Engineer obtain project files Check for
• Evidence of
Performance Guarantee
Verify that either no advance payment or provision of a performance and advance payment guarantee before obtaining advance payment. Ensure that the advance payment guarantee was verified by the bank. Score 2 if the requirements were met; otherwise, score 0.
2
In FY 2024/25, Rubanda DLG contracted out 57 projects (both infrastructure and others). From the information available on file and perusal of payment vouchers the assessor established that the DLG did not make advance payments towards any of the projects implemented in FY 2024/25. Therefore, there was no need or basis for having contractors to execute performance guarantees in favour of the district. The assessor therefore awards full marks (Score 2).
lumpsum contracts) in terms of both quality and quantity and signed by the Project Manager and the contractor before works are certified.
b) Evidence of eitherno advance payment or provision of a performance and advance payment guarantee before obtaining advance payment
c) Evidence that theproject was implemented as per work schedule and completed within original completion date
d) Evidence that theLG developed a work schedule, displayed it, and reported on physical progress as per the work schedule and that there is no contract variation or variations in contract price for infrastructure investments for the previous FY were approved as per procedures (either within the threshold).
From LG Engineer obtain project files Check for
• Start and completion date in the contract compared to actual completion date.
Verify if the project was implemented as per work schedule and completed within the original completion date. Score 2 if the requirements were met; otherwise, score 0.
0
) The assessment was to check for evidence that the projects were implemented as per work schedule and completed within original completion date. The details of which are presented below:
1.KASHASHA-IHUNGA ROAD (13.4 KM): There was no evidence in file to check for start and completion date in the contract compared to actual completion date at time assessment.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL: There was no evidence in file to check for start and completion date in the contract compared to actual completion date at time assessment.
3. PHASE III CONSTRUCTION OF HEALTH OFFICEBLOCK: The project was not completed on schedule because there was delay of 49 days (planned completion date was 25/3/2025 and actual 13/5/2025)
4.REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME: There was documentation on file indicating that project was completed on schedule and as planned at time of assessment (planned completion date was13/05/2025 and actual 13/5/2025).
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM: There was no evidence in file to check for start and completion date in the contract compared to actual completion date at time assessment
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: There was no evidence in file to check for start and completion date in the contract compared to actual completion date at time assessment
Based on the findings, there was only one project that was completed on schedule (REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME) of the sampled infrastructure projects out of the 133 plans of good, works and non-consultancy services. The rest of the projects were not implemented as per work schedule. Therefore, the assessor awarded a score of zero marks

10
a) Evidence that joint measurements were
effectively conducted (admeasurement contracts)/works done verified (for lumpsum contracts) in terms of both quality and quantity and signed by the Project Manager and the contractor before From the Budget Performance Report,
obtain a list of all infrastructure projects constructed by the LG in the previous FY:
From LG Engineer obtain project files Check for
• Work Schedule
0
The assessment was to check evidence that the LG developed a work schedule, displayed and reported on physical progress as per the work schedule and that there is no contract variation(s) in contract price for infrastructure investment for the previous final year were approved as per procedures. The details of which are presented below:
1.KASHASHA-IHUNGA ROAD (13.4 KM): There was evidence of the work schedule on file, but its display could not be verified during the time assessment. The progress report was dated 28/11/2024, and the final project report was dated

works are certified.
b) Evidence of eitherno advance payment or provision of a performance and advance payment guarantee before obtaining advance payment
c) Evidence that theproject was implemented as per work schedule and completed within original completion date
d) Evidence that theLG developed a work schedule, displayed it, and reported on physical progress as per the work schedule and that there is no contract variation or variations in contract price for infrastructure investments for the previous FY were approved as per procedures (either within the threshold).
• When payment wasmade as compared to invoice date
• Original andamended contract where there is a variation. Verify if the:
i. That the LGdeveloped a work schedule, displayed it and reported on physical progress as per the work schedule.
ii. That there is nocontract variation or variations in contract price for infrastructure investments for the previous FY were approved as per procedures(either within the threshold)
Score 2 if the requirements (i) and (ii) were met; otherwise, score 0. 08/09/2025. The cost variation increased from UGX 810,492,440 to UGX 1,113,310,400, influenced by various factors such as transport of gravel materials (District-hired trucks), underestimation of culvert and stone pitching costs on the project.
2. CONSTRUCTION OF A THREE CLASSROOM BLOCKAT KABAYA PRIMARY SCHOOL: There was evidence of work schedule on file but its display at time of assessment could not be verified and no evidence of progress report. The contract did not incur any price variation.
3. PHASE III CONSTRUCTION OF HEALTH OFFICE
BLOCK: There was no evidence of a work schedule on file, and its display could not be verified.
However, a progress report dated 04/04/2025 was on file, addressed to the CAO, and prepared by District Engineer (Habimana John). The contract did not incur any price variation.
4.REHABILITATION OF RWASEYEZA GRAVITY FLOW SCHEME: There was no evidence of a work schedule on file, and its display could not be verified. However, a progress report dated 30 /06/2025 was on file and prepared by Otika David. The contract did not incur any price variation.
5.MICRO SCALE IRRIGATION SYSTEM AT JIMMY MUSIIME FARM: A schedule dated 06/01/2025 was found on file; however, there was no evidence of it being displayed. Progress reports dated 28/02/2025, 20/02/2025, and 06/01/2025 were also on file, prepared by Mugisha Ivan (Senior Agriculture Engineer). The contract did not incur any price variation.
6.TILAPIA FISH BREEDING PONDS AT THE DISTRICT HEADQUATERS: There was no evidence on file of a work schedule and its display could not be verified. In addition, there was no progress report. The contract did not incur any price variation.
Based on the findings, there was no single project among the six sampled infrastructure investments that had work scheduled, displayed, reported on physical progress and no price contract variation. Therefore, the assessor awarded a score of zero marks.
Effective mobilisation and management of financial resources
11 0
Evidence that the LG From the Chief Evidence that the LG realized an increase in OSR realised an increase Finance Officer, (excluding one/off, e.g. sale of assets, but including in OSR (excluding obtain a copy of the arrears collected in the year) from the previous FY one/off, e.g., sale of final accounts for the but one to the previous FY and evidence that the
.
assets, but including arrears collected in the year) from the previous FY but one to the previous FY, and evidence that the LG remitted the mandatory LLG share of local revenues during the previous FY not more than 10 days after cash limit release. previous two years,
• Calculate thepercentage increase in OSR,
• Ascertain thepercentage of the mandatory LLG share of local revenues during the previous financial year,
• Calculate thepercentage of the LLG remitted
From CFO obtain invoices and vouchers to ascertain when LG revenue was received and remitted.
Verify if:
i. If the increase inOSR (excluding one/off, e.g. sale of assets, but including arrears collected in the year) from the previous FY but one to the previous FY was more than 5%
ii. If the LG remittedthe mandatory LLG share of local revenues during the previous financial year not more than 10 days after the cash limit release
If the LG complies to (a) and (b) score 2 or else 0.
LG remitted the mandatory LLG share of local revenue during the previous FY not more than 10 days after cash limit release.
(A) Increase/Decrease in Local Revenue Collection
The assessor was availed evidence showing that there was an increase in OSR between FY 2023/24 and FY 2024/25 by the Senior Internal Auditor. The evidence was extracted from reports and financial statements for the year ending 30th June 2024 dated 29th August 2024 signed by Alex Kwizera the CAO (now retired). A stamp acknowledging receipt by the office of the accountant general was affixed. The total amount of OSR collected in FY 2023/24 was UGX 460,088,431 (Page 34). For FY 2024/25, the evidence was extracted from reports and financial statements for the year ending 30th June 2025 dated 19th August 2025 signed by Samuel Ahabwe the current CAO. Similarly, a stamp acknowledging receipt by the office of the accountant general was affixed. The total amount of OSR collected in FY 2024/25 was UGX 697,177,883 (Page 34). The % change is equal to (697,177,883-460,088,431)/460,088,431x100, giving a 51.5% increase.
(B) Local Revenue Sharing between the DLG andthe LLGs
The basis for sharing (formula) between districts and sub-counties is (35%-65%). Town councils on the other hand receive back all the local revenue they collected (100%) in a particular FY. The total amount of local revenue collected by LLGs in FY 2024/25 was UGX 447,013,051 broken down as follows:
 Amount collected by sub-counties UGX 141,758,435
 Share due to sub-counties (65%) UGX 94,463,996
 Amount due to the district (35%) UGX 47,294,439
 Amount collected by town councils UGX 305,254,616
 Share due to town councils (100%) UGX 305,254,616
From the reports and financial statements for the year ending 30th June 2025 and invoices and vouchers extracted from the IFMS dated 6th November 2025 and duly signed and stamped by the senior accountant, the assessor established the amounts remitted to LLGs to be as follows:
 Amount remitted to sub-counties UGX94,463,996
 Amount remitted to town councils UGX
305,254,616
 Total UGX 447,013,051
(C) Remittances to LLGs
From the payment schedules and vouchers

generated by the senior accountant from the IFMS the assessor established the following pattern of remittance of shared local revenue to LLGs:
• Cash limit date 7/11/2024 and amount UGX159,991,250; invoice date 14/10/2024; amount invoiced UGX 21,768,000; submission date to MFPED 29/8/2024
• Cash limit date 25/11/2024 and amount UGX40,928,700; invoice date 12/10/2024; amount invoiced 31,077,000; submission date to MFPED 14/10/2024
• Cash limit date 24/12/2024 and amount UGX25,760,950; invoice date 19/12/2024; amount invoiced UGX 56,988,150; submission date to MFPED 18/12/2024
• Cash limit date 13/1/2025 and amount UGX48,099,328; invoice date 15/1/2025; amount invoiced UGX 15,767,800; submission date to MFPED 9/1/2025
• Cash limit date 19/3/2025 and amount UGX90,466,589; invoice date 19/3/2025; amount invoiced UGX17,378,350; submission date to MFPED 20/3/2024
• Cash limit date 16/6/2025 and amount UGX73,291,633; invoice date 18/6/2025; amount invoiced UGX 73,291,150; submission date to MFPED 19/6/2025.
From the above entries, it is evident that there are contradictions between cash limit dates and invoice dates, for example, while the limit was received on 7/11/2-24 the invoice was prepared three (3) weeks earlier on 14/10/2024. Besides, cash limit amount (UGX 159,991,250) is at variance with the invoiced amount (UGX 21,768,000). This pattern is repeated throughout the transfers. In some instances, the invoice was submitted to MFPED earlier than it was issued.
On the basis of information availed during the assessment and as demonstrated above, it was not possible to establish whether the remittances were made within 10 days from receipt of cash limits. Moreover, the assessor did not review the LLGs bank accounts/statements because the DLG did not have them. The assessor, therefore, concludes that the requirements under this indicator were not met.
Based on the evidence and findings above, it was established that while Rubanda DLG realised an increase in OSR, it failed to demonstrate that remittances of the mandatory share of LLGs revenue were effected within the 10 days maximum limit from receipt of cash limits. The assessor, therefore, awards no marks (Score 0).
12 Evidence that the LG used all the development grants as per the grant guidelines and the eligible items in the Obtain Budget performance reports from the Chief Finance Officer to ascertain the
Development grants The assessor was availed evidence showing that Rubanda district had planned and used the development grants it received in FY 2024/25 in accordance with the respective guidelines. The assessment also established that the grant monies were expended on only eligible items in the 2

respective transferred to LGs investment menu during the previous
score 2 FY
From the budget website and/or MDAs obtain and review the respective grant guidelines focusing on the Investment Menu
Determine whether all development grants in the previous FY were spent on the eligible items in the respective investment menu.
If the LG used all of the development grants per the grant requirements and the eligible items in the respective investment menu, score 2 or else 0. respective investment menus, as demonstrated in following paragraphs:
1. Development grants received in FY 2024/25  DDEG UGX 259,635,994
 Town Development Grant (UDEG) UGX81,353,170
 Micro Scale Irrigation UGX 389,425,853
 Production Development Grant UGX 26,731,441
 Agricultural Extension Grant UGX 52,429,155
 Education Development Grant (SFG) UGX183,390,881
 Health Development Grant UGX 142,033,663
 Water & Environment Grant UGX 545,271,549
 Roads & Engineering UGX 1,000,000,000
 Trade and Industry UGX 6,477,273
(Source: Extracted for NPA 2025 by the District Planner from the approved budget estimates FY 2024/25, Q4 performance report).
2. Grant Guidelines – Eligibility of Investment
The assessment established that all development grant investment (projects) had been planned and budgeted in accordance with the respective guidelines and that there were safeguards both internally and externally to ensure that grant monies were spent only on eligible items/project. Internally, for any investment/project to be approved and money allocated in the district budget, proof of eligibility was required. Secondly, the internal audit processes would in due course need proof of eligibly. Thirdly, MDAs routinely inspect LGs and are keen on ensuring that only eligible investments are undertaken. This is demonstrated below:
 DDEG – The guidelines have formulae for sharing grant money between HLGs and LLGs and expenditure threshold limits for specific investments for instance:
 Infrastructure projects (minimum 70%)
 Investment servicing/monitoring (maximum10%)
 Data collection (maximum 5%)
 Performance improvement (maximum 10%)
 Assessment of LLGs (maximum 5%)
 Eligible investments include Land titling, physicalplanning, infrastructure within a local government mandate, etc.
 Ineligible investments would include; vehiclepurchase or maintenance, recurrent cost, construction of projects in untitled land, etc.

13
Evidence that the LG produced an annual audit plan and quarterly internal audit reports, the LG PAC discussed internal and external audit issues and reported to the district chairperson or Mayor, and the LG resolved audit issues identified by internal and external audits.
From the Internal Auditor, obtain an audit plan and audit reports to verify the timely production of internal audit reports.
Obtain minutes of LG PAC to establish whether they have discussed both internal and external issues and made recommendations to the Accounting officer.
From CFO, Obtain reports on the implementation of audit recommendations.
In the case of DDEG, the assessment established that after sharing money with the LLGs, the money was used on land titling, construction of a chainlink fence for the district administration headquarters and human resource development. All these items are eligible according to the guidelines.
 Development grant for water – 69% of themoney was used to fund new projects including protection of seven (7) springs, one (1) rainwater harvesting tank, rehabilitation (phase1 of) of Rwaseyeza gravity flow scheme. (The guidelines require a minimum investment of 65%). (Source: water and sanitation approved budget and workplan as presented by ag. district water officer).
 Education development grant – The guidelinesfor the grant for FY 2024/25 dated 18th March 2024 require that 95% of the money is expended on capital investments such as rehabilitation, construction of service delivery and administration infrastructure. 5% is for associated recurrent costs such as monitoring, supervisor etc. The money was expended on seed schools.
 Health development grant – the district heathdepartment received UGX 142,033,663. All this money was used to equip Mpungu HCIII with medical laboratory appliances. This is consistent with item no. 13 in the guidelines. The money used is below the threshold of UGX 200 million which would have required approval by the infrastructure department of the ministry of health.
Equally, the rest of the development grants were equally found to have invested on only eligible projects.
Based on the evidence and findings presented above, Rubanda District used all the development grants as per the grant guidelines and the eligible items in the respective investment menus. The assessor therefore awards full marks (Score 2).
2
There was evidence provided by the District
Principal Auditor and the Clerk to Council of Rubanda District on 5th November 2025 confirming that the district produced an annual audit plan and quarterly internal audit reports; the LG PAC discussed the internal and external audit issues and reported to the District Chairperson and the LG resolved audit issues identified by internal and external audits.
The evidence reviewed included: internal audit work plan FY 2024/25; quarterly internal audit reports for FY 2024; LG PAC quarterly minutes and reports by the Auditor General for the FY ending June 2024 and a report on implementation of audit recommendation.
(i) Existence of an Annual Audit Plan
The assessor reviewed the internal audit work plan for FY 2024/25 submitted to the Chief Administrative Officer via an unreferenced letter dated 30th March 2024 signed by Mr. Arinda

Verify If the LG:
i. Produced an annualaudit plan and quarterly internal audit reports within two months of the end of the quarter,
ii. The LG PACdiscussed internal and external audit issues and reported to the district chairperson or Mayor , and
iii. The LG resolved atleast 80% of audit issues identified by internal and external audits (due audit recommendations are implemented)
If the requirements (i) to (iii) are met score 2 or else 0.
Osbert, District Internal Auditor. The letter under review was copied to the Internal Auditor General Ministry of Finance Planning and Economic
Development (received stamp affixed); The
Permanent Secretary Ministry of Local Government;
The Chairperson Internal Audit Committee,
Southwestern Region (MFPED); The Chairperson LC
V Rubanda District and the Chairperson Public Accounts Committee Rubanda district. The author affirmed that the audit plan was being submitted in compliance to section 48(5) of the Public Finance and Management Act (PFMA) 2016 and had been drawn after thorough consideration of the fiscal risk of Rubanda DLG. The key elements in the plan include definition of audit and the role of Internal audit, the purpose of the plan and its reporting mechanisms, the audit process, quality control, timelines for specified activities and processes as well as budget estimates for the internal audit department. A random look inside the plan for instance, shows the audit scope which covers 18 areas including, but not limited to: conditional grants, unconditional grants, donor funding, local revenue, statutory books of accounts/reports, procurement processes (Page 3 of 14, Internal Audit Annual Work Plan for FY 2024/2025, Rubanda
DLG, 30/3/2025). A further scan of the plan shows a
Risk Management Strategy which clearly defines “risk” and attributes it to various assessment areas in terms of severity/likelihood on a scale of 4-1, (4 being the highest in terms of likelihood. For instance, the highest risk has been attributed to the areas of; local revenue collection, procurement processes and payroll/human resources management. On the other hand, lowest risk is attributed to the areas of: budget efficiency and control; and financial reporting, management and compliance (Page 11 of 14, Internal Audit Annual Work Plan for FY 2024/2025, Rubanda DLG, 30/3/2025).
(ii) Audit Reports Produced within one Month of the Quarter
The assessor reviewed internal audit reports for Q1, Q2, Q3 and Q4 of FY 2024/25. All the reports are addressed to CAO and signed by Mr. Arinda Osbert, District Internal Auditor. The reports according to the author were submitted in accordance with Section 94(3) of the Local
Governments Act 1997 as amended and Section 46(6) of the Public Finance Management Act 2015. The reports are copied to: Chairperson LC V;
District Speaker; Chairperson LG PAC; Secretary
Finance and Administration Rubanda District
Council; Chairperson Internal Audit Committee
Southwestern Region (MFPED); Internal Auditor
General Ministry of Finance Planning and Economic
Development and Head of Finance Rubanda District. The assessor’s findings upon skimming through the reports are depicted below:
• Internal Audit Report for Q1 FY 2024/25 is dated30/10/2024 and was submitted to the Central Registry on the same date and received by CAO, among others on the same date. The acknowledgment stamps of the intended recipients are clearly seen in the forwarding letter. The report covers a number of pertinent issues such as

findings and recommendations, follow-up on implementation of previous audit recommendations with agreed action to be taken, among others. To illustrate, on page 3 of 44 for instance, out of 10 audit recommendations from FY 2023/24, only four (4) had been implemented by 30/10/2024. On page 21 of 44, it was reported that Kashaha Town Council had failed to remit/distribute local revenue to the wards as required under the 5th Schedule of the Local Government Act 2007 as amended. Out of UGX 9,947,002 collected, only UGX 1,255,688 had been remitted, with an outstanding balance of UGX 1,728,413.
• Internal Audit Report for Q2 FY 2024/2025 isdated 30/01/2025 and was submitted to the Central Registry for onward distribution on 31/01/205 according to the stamp affixed to the covering letter. The report outlines a number of pertinent issues, for instance, under “findings”, which begins on page 3 of 13, it was reported that 35 head teachers in Rubanda District were in “acting position”, some for periods of up to three (3) years without the CAO revoking, reverting or renewing the appointments. According to the internal audit, this is contrary to Section 9 of the Uganda Public Standing Orders 2021 which provides that the period for an appointment in acting capacity should not exceed six (6) months. After six (6) months of “acting” the person so appointed should either be confirmed or revert to their former positions.
• The Internal Audit Report for Q3 FY 2024/2025 isdated 30/04/2025 and received stamps affixed to the forwarding letter show that some intended recipients like the District Secretary of Finance and even the Internal Auditor General (MFPED Mbarara) received it on the same day. The assessor skimmed through the report and on the section on “findings”, for example, come across an item in which internal audit found that on average, there were delays of two (2) in submission of monthly reports to the Authority contrary to Regulation 15(1) of the PPDA Act 2023.
• Internal Audit Report for Q4 FY 2024/2025 isdated 30/07/2025 and was accordingly distributed as in the previous cases. In the report, eight (8) audit issues are highlighted under “finding”. One such is on page 4 of 44 is about funds worth UGX 188,346,284 that had not been adequately accounted for, from advances to various officials to carry out activities in the district. This, the auditors noted is contrary to Regulation 43(2) of the LGFARs 2007, requiring administrative advances to be accounted within one month. The CAO was advised either to cause the necessary accountabilities to be submitted for audit or recover the said monies from the errant officials. The management response to the effect was that CAO had written to the implicated officials to submit accountabilities within 14 days or have the monies recovered from them.
(iii) LG PAC Discussions of Internal/External Audit
Issues/Reports and Reports thereof to LC5 Chairperson
The Clerk to Council provided evidence to the assessor in form of LG PAC minutes and corresponding LG PAC reports. (containing PAC’s findings and recommendations arising from quarterly audit reports submitted by the internal auditors). The assessor reviewed the documents and the findings are:
• LG PAC Minutes arising from the discussion of the Internal Audit Report for Q1 FY 2024/2025 dated
30/10/2024: The meeting was held on 2nd October 2024 and attended by three (3) out of its five (5) members (whose signatures are appended), district, town council and subcounty officials. All together the meeting was attended by 22 LG staff including the clerk to council in ex-official capacity. The minutes were duly endorsed by the clerk to council (Hellen Birungi) and the chairperson (Titus Byarushaya). Subsequently, the committee produced a report on the internal auditor’s findings dated 19th December 2024. Taking just one example, among several observations and recommendations in their report, the committee noted with concern the failure by the UPDF Brigade to implement roadworks and health projects for an extended time in the district. The committee recommended that CAO should directly inquire with the UPDF Brigade on the matter with a view to ensuring that the projects are completed as soon as possible (page 2 of 4 of PAC report for Rubanda DLG arising from the internal auditor’s report Q1,
FY 2024/25). The report was submitted to the Minister of Local Government by the clerk to council under her signature on the same date and copied to copied to the General The Minister of Finance Planning and Economic Development; The
Internal Auditor General Minister of Finance
Planning and Economic Development; Auditor
General; Accountant General, The Chief
Administrative Officer; The Chairperson Internal
Audit Committee, The Chairperson LC V Rubanda
District; the Chairperson Public Accounts Committee Rubanda district and The Chief finance Officer Rubanda DLG.
• LG PAC Minutes arising from the discussion of theInternal Audit Report for Q2 FY 2024/2025 dated
30/01/2025: The meeting was held on 12th to 14th March 2025 and attended by three (3) out of its five (5) members (whose signatures are appended). All together the meeting was attended by 7 district officials including the clerk to council in ex-official capacity. The district commercial officer was reported absent without apology. The minutes were endorsed by the clerk to council (Hellen Birungi) and the chairperson (Titus Byarushaya). The corresponding report of the committee on the internal auditor’s findings for Q2 2024/2025 is dated 4th April 2025. The report under Minute MIN6/MAR/2025 mainly dwelt on accountability by district departments. Among other findings in the report, DPAC established that the departments of finance, works, health, education, planning and community services had well-presented accountabilities and for that matter their audit queries had been dropped. The report was submitted to the same recipients as in the previous paragraph.
• LG PAC Minutes arising from the discussion of the
Internal Audit Report for Q3 FY 2024/2025 dated 30/04/2025: The meeting was held on 12th to 13th
June 2025 and attended by three (3) out of its five
(5) members (whose signatures are appended and 12 district officials including the clerk to council. The Senior Assistant Secretary in charge of Bufundi was reported absent with apology. This meeting mainly examined audit issues for the sub-counties of Runinja, Muko, Hamurwa, Nyamweru and Bubaare (MIN6/JUNE/2025) and the Auditor
General’s Report for the year ending June 2024 (MIN7/JUNE/2025). The minutes were endorsed by the clerk to council (Hellen Birungi) and the chairperson (Titus Byarushaya). The corresponding report of the committee on the internal auditor’s findings for Q3 2024/2025 and the Auditor General’s Report for the year ending June 2024 is dated 7th July 2025. It was reported that the scheduled discussion on the external audit report was postponed to the next DPAC sitting because some information was missing in it. The report was nevertheless submitted to the same recipients as in previous cases.
• LG PAC Minutes arising from the discussion of theInternal Audit Report for Q4 FY 2024/2025 dated
30/07/2025: The meeting was held on 30th September to 2nd October 2025. The assessor scrutinized the attendance list which showed that four (4) out of the five (5) members (whose signatures were appended) and eight (8) district officials including the clerk to council attended the meeting. The corresponding report of the committee on the internal auditor’s findings for Q4 2024/2025 and the auditor general’s report for the year ending June 2024 is dated 21st October 2025. The meeting examined among others, issues raised in Auditor General’s report for the year ending FY 2024 and status of implementation of previous audit queries. Like in previous cases, the report was addressed to similar recipients.
• Resolution of internal audit issues in FY
2024/2025: The Internal Audit Report for Q1 FY 2024/25 dated 30/10/2024, among other things reviewed followed up on implementation of previous audit recommendations with agreed action to be taken. On page 3 of 44 it is shown that out of 10 audit recommendations from FY 2023/24, six (6) had been implemented by 30/10/2024. In addition, the assessor saw an unreferenced letter dated 30th September 2025 from the CAO (Samuel Ahabwe) addressed to the district chairperson and copied to several. The letter in question is captioned, ’Submission of Implementation Status of Internal Audit Recommendations for FY 2024/25’, and it shows that out of 11 audit recommendations, eight (8) were implemented. Mathematically this would represent a 60%-70% rate of achievement. However, these percentages may be misleading and not be reflective of the actual “weight” of each recommendation. Nevertheless, the assessor is convinced that significant progress was made by the district to address the audit issues raised.
• DPAC Reports on Internal/External Audit Issuesreported to District Chairperson: The assessor was able to establish from the evidence adduced by the clerk to council that during the course of FY 2024/2025, DPAC had examined issues raised by

14
Evidence that the LG has an unqualified audit opinion for the previous FY From the OAG, obtain and review audit opinions
Verify if the LG has an unqualified audit opinion for the previous FY to score
2 or else 0
Environment, Social, Health and Safety
15
Evidence that the LG implemented all mitigation measures in the Environmental
& Social
Management Plans
(ESMPs) for all Projects in the previous year as provided for in the Guidelines. From
DNRO/Environment
Officer
• Obtain and reviewthe Environmental & Social Management Plans (ESMPs) for all projects
• Sample projects (atleast 3) to verify that the mitigation measures in the project ESMPs were implemented as reported.
If ALL the mitigation measures were implemented in 100% of the projects sampled score 2 or else 0.
both internal and external auditors and shared their findings with District Chairperson all relevant district offices and national level offices. The above presentation serves to illustrate the point. In addition, the assessor was shown an internal memo authored by the clerk to council forwarding DPAC’s Q4 report specifically to the district speaker, the district chairperson and the minister of local government with copies to the auditor general the minister of finance, planning and economic development, the resident district commissioner and the inspector general of government. It will be recalled for instance that DPAC’s report for Q4 discussed the external audit report. Besides, all DPAC reports as illustrated above are copied to the district chairperson, among others and on each of the reports, the stamp of the district chairperson’s office is affixed in evidence.
Based on the evidence and findings presented above, Rubanda District produced an annual audit plan and quarterly internal audit reports; the DPAC discussed internal and external audit issues and reported to the district chairperson and the district resolved audit issues identified by internal and external audits. The assessor therefore awards full marks (Score 2).
2
The assessor was advised by OPM to delay the assessment of PM 14 until January 2026 or as will be advised.
THIS ASSESSMENT HAS BEEN ADVISED BY THE
OPM, THROUGH BDO EA ADVISORY SERVICES LTD
THAT RUBANDA DLG HAS BEEN GIVEN AN
UNQUALIFIED AUDIT OPINION BY THE AUDITOR GENERAL FOR THE AUDIT YEAR ENDING JUNE 2025. THE ASSESSOR, THEREFORE, AWARDS FULL MARKS
(SCORE 2)
2
Sampled projects: ESMP Implementation Reports
Name of Projects:
1. Phase 3 Health Department Office Block atRubanda District
2. Construction of 3-classroom block at KabayaPrimary School.
3. Phase One Rehabilitation of Rwaseyaza GravityFlow Scheme (GRFs)
Project Name: Phase 3 Health Department
Office Block at Rubanda District
i. There was evidence that the LG implemented all mitigation measures in the Environmental and Social Management Plan (ESMP) for “Phase 3
Health Department Office Block at Rubanda
District” as evidenced by;
a) Environmental and Social Compliance monitoring report for Phase 3 Construction of DHO’s Office, “Phase 3 Health Department Office Block at Rubanda District” was provided, dated 14/05/2025, signed by both EO and DCDO.
Project Safeguards Clearance Reports:
There was evidence provided of Project safeguards clearance report for interim payment, dated 07/03/2025, signed by the District Engineer,
District Health Officer, Environment Officer and
District Community Development Officer; Contract Number: RUBA 921/WRKS/2024-2025/00005 Field Verification:
 Field verification confirmed that mitigation measures included in the ESMP were implemented which included planting of trees.
Project Name: Construction of 3-classroom block at Kabaya Primary School.
ii. There was evidence that the LG implemented all mitigation measures in the Environmental and Social Management Plan (ESMP) for “Construction of 3-classroom block at Kabaya Primary School as evidenced by;
a) Environmental and Social Compliance Monitoring Report during the construction of classroom block dated 21/03/2025, signed and stamped by the District Environment Officer (EO) and District Community Development Officer.
Project Safeguards Clearance Reports:
There was evidence provided of Project safeguards clearance report for interim payment, dated 19/05/2025, signed and stamped by the District
Engineer, District Education Officer, Environment
Officer and District Community Development
Officer; Contract Number: RUBA 921/WRKS/20242025/00006
Field Verification:
 Field verification confirmed that mitigation measures included in the ESMP were implemented which included planting of trees and grass.
Project Name: Phase One Rehabilitation of Rwaseyaza Gravity Flow Scheme (GRFs)
iii. There was evidence that the LG implemented all mitigation measures in the Environmental and Social Management Plan (ESMP) for “Phase One
Rehabilitation of Rwaseyaza Gravity Flow Scheme
(GRFs)” as evidenced by;
a) 4th Quarter Inspection Report for Compliance of implementation of mitigation measures against impacts of projects being implemented under water sector for the Financial Year 2024/2025 dated 14/05/2025, signed by the District Environment Officer (EO) and District Community Development Officer.

16
Evidence that the LGs has constructed infrastructure projects where it has proof of land ownership/ right of way
17
From the Budget Performance Report, obtain a list of all infrastructure projects constructed by the LG in the previous FY
From the LG Accounting Officer, obtain copy of the land titles, sale agreements and/or MOUs to establish whether all projects for the previous FY have proof of land
ownership/ right of way
• If the LG has a titlein the name of the LG or the Institution score 2
• If the LG hasregistered a sale agreement or MOU score 1
b) Follow up report on Environmental and SocialCompliance in the Construction of Water Projects, dated 20/05/2025, signed by the District Water Officer.
c) Environmental and Social Compliance MonitoringReport for the Construction of a Gravity Flow Scheme, dated 06/05/2025, signed and stamped by the EO and DCDO.
Project Safeguards Clearance Reports:
• There was a payment Certificate provided dated 06/06/2024, signed by only CAO and District Water Officer, Procurement Reference No: RUBA921/WRKS/2024-2025/00024.
Field Verification:
 Field verification confirmed that mitigation measures included in the ESMP were implemented which included planting of trees and grass along where pipes were laid.
2
There was evidence that Rubanda District had constructed infrastructure projects where it had proof of ownership or right of way. The CAO gave the assessor access to land titles and MOUs in the name of the district, corresponding to the projects which were implemented in FY 2024/25, as demonstrated below:
• Muko Health Centre IV, being upgraded to adistrict hospital, sitting on 3.4550 hectares; Plot 11, Block 176; certificate of title no. KAB00001890,
dated 22nd February 2022, in the name of Rubanda DLG
• Mpungu HC II being upgraded to HC III sitting on6.8520 hectares; Plot 17, Block 170; certificate of title no. KAB 00005581, dated 27th June 2025, in the name of Rubanda DLG
• MOU dated 5th December 2018 between theregistered trustees of church of Uganda and Rubanda DLG for Nyamweru seed secondary; school six (6) acres
• MOU dated 17th March 2020 between theregistered trustees of Kabale catholic diocese and Rubanda DLG for Ruhija seed secondary school (six
(6) acres)
• MOU dated 8th December 2022 between the registered trustees of Kabale catholic diocese and Rubanda DLG for Kibuzigye seed secondary school six (6) acres
Based on the evidence and findings presented above, Rubanda District constructed infrastructure projects where it had proof of ownership/right of way. The assessor therefore awards full marks (Score 2).
2

Evidence of implementation of the Stakeholder Engagement Plan implemented in the previous FY From the DCDO 1) There was Evidence provided to confirm that an obtain and review; approved Stakeholder Engagement Plan (SEP) for the Development Projects for the FY 2023/2024 is • The approved in place and was approved by the District Council,
Stakeholder Minute No. MIN 7/COUNCIL/MAY/2024.
Engagement Plans for
the previous FY.
• Reports of implementation of the stakeholder Engagement Plan for the previous FY. To determine
o The engagementsheld with stakeholder o Resolutions made o Actions taken
o Outcomes of theactions
Note that reports should be in tandem with the SEP
If the above requirements are Stakeholder Engagement Implementation Reports:
Stakeholder Engagement Plan (SEP)-FY 2024/2025
i. Report on Stakeholder Engagement Meeting held on 02/05/2025 at Nyakasazi GFs in Nyamweru Sub-
County, dated 07/05/2025, signed and stamped by DCDO, including the attendance list. The stakeholder engagement meeting was conducted by District Engineer, Senior Environment Officer, District Community Development Officer and senior Labour Officer. Issues discussed included; labour issues and environmental issues. Recommended actions included; Stakeholders should always be engaged to own such projects for proper maintenance and sustainability; workers were advised to plant grass where pipes were laid and; the team be budgeted for on a quarterly basis. The outcomes included; Communities contributed labour; communities provided land freely for piping; increased community awareness on environmental conservation, etc.
complied with score 2 ii. Report on Stakeholder Engagement Meeting held
or else 0. on 25/03/2025 for the Completion of a Multipurpose Hall at St. Charles Lwanga S.S.S in Karengyere Parish, Muko Sub-County, dated 31/03/2025, signed and stamped by DCDO, including the attendance list. The stakeholder engagement meeting was conducted by District Engineer, Senior Environment Officer, District
Community Development Officer and senior Labour Officer. Issues discussed included; labour/health and safety issues and environmental issues. Recommended actions included; Stakeholders should always be engaged to own such projects for proper maintenance and sustainability; workers were advised to plant trees in the compound and maintain a proper drainage system; need to ensure storm water management since it originates from the roof; the community should own the school for their own benefit and; the team be budgeted for on a quarterly basis. The outcomes included;
Communities contributed labour to the construction site; ownership of the project; improved service delivery; conservation improvements and increased community support.
iii. Report on Stakeholder Engagement Meetingheld on 11/04/2025 at Kashasha-Ihunga Road in Nshanjare Town Council, dated 14/04/2025, signed and stamped by DCDO, including the attendance list. The stakeholder engagement meeting was conducted by District Engineer, Senior Environment Officer, District Community Development Officer and senior Labour Officer. Issues discussed included; Health and Safety issues; and environmental concerns. Recommended actions included; Stakeholders should always be engaged to own such projects for proper maintenance and sustainability; workers were advised to put on protective gear always and; the team to be budgeted for on a quarterly basis. The outcomes included; Communities contributed labour; ownership of the project; community provided land freely for the road works; controlled water runoffs due to road works; increased community awareness on environmental conservation and improved service delivery.
iv. Report on Stakeholder Engagement Meetingheld on 05/05/2025 at Rwaseyaza Gravity Flow Scheme in Bufundi Sub-County, dated 09/05/2025, signed and stamped by DCDO, including the attendance list. The stakeholder engagement meeting was conducted by District Engineer, Senior Environment Officer, District Community Development Officer and senior Labour Officer. Issues discussed included; Labour Concerns and environmental issues. Recommended actions included; Workers were advised to plant grass where pipes were laid; Stakeholders should always be engaged to own such projects for proper maintenance and sustainability; and; the team to be budgeted for on a quarterly basis. The outcomes included; Communities contributed labour; ownership of the project; community provided land freely for the road works; controlled water runoffs due to road works; increased community awareness on environmental conservation and improved service delivery.
v. Report on Stakeholder Engagement Meeting heldon 03/04/2025 at Muko Market, Muko subcounty for the Construction of a 5-stance VIP latrine, dated 09/04/2025, signed and stamped by DCDO, including the attendance list. The stakeholder engagement meeting was conducted by District Engineer, Senior Environment Officer, District
Community Development Officer and senior Labour Officer. Issues discussed included; Labour Concerns and environmental issues. Recommended actions included; Workers were advised to plant grass to avoid water runoffs; Stakeholders should always be engaged to own such projects for proper maintenance and sustainability; and; the team to be budgeted for on a quarterly basis. The outcomes included; Ownership of the project; community labour; conservation improvement; Increased community awareness on environmental conservation and improved service delivery.
vi. Report on Stakeholder Engagement Meetingheld on 11/04/2025 at Kiyebe Primary School, Ruhija sub-county for the Construction of a 30 cubic metre rain water harvesting tank, dated 17/04/2025, signed and stamped by DCDO, including the attendance list. The stakeholder engagement meeting was conducted by District Engineer, Senior Environment Officer, District
Community Development Officer and senior Labour Officer. Issues discussed included; Labour Concerns and environmental issues. Recommended actions included; Workers were advised to plant grass around the site; Stakeholders should always be engaged to own such projects for proper maintenance and sustainability; and; the team to be budgeted for on a quarterly basis. The outcomes included; Ownership of the project; community labour; conservation improvement; Increased community awareness on environmental

18
Evidence that GRCs at project level are existent, functional and that the communities/workers have been sensitized about their existence and are using them Review the GRCs at various projects to establish
i. They are asconstituted as per the circular issued by MoGLSD in July 2023
ii. Evidence thatgrievances are recorded
iii. Evidence that thegrievances that were received were acted upon
iv. Evidence that theGRC activities are funded
v. Evidence that thecommunity/workers have been sensitized about the existence of the GRC
vi. Evidence that theGRCs have been
trained on their roles and responsibilities
If the requirement (i) to (vi) above are complied with score 2 or else 0. conservation and improved service delivery.
2
There was Some Evidence provided to confirm the existence and functionality of the GRCs at project level, the specific evidence for each specific indicator is as follows;
GRCs at Project level:
There was evidence provided to ascertain the presence of GRCs at project level;
i. Evidence provided that GRC for Rubanda DistrictHealth Block, dated 15/12/2024, signed and stamped b Town Clerk, Rubanda Town Council; GRC for Muko Distrct Hospital, dated 05/11/2024, signed and stamped by Town Clerk, Rubanda Town Council; GRC for Upgrade of Bufundi HCIII to HCIV;
GRC for Ishasha-Ihunga Road, dated 13/09/2024;
GRC for Rwaseyaza Gravity Flow Scheme, stamped by DCDO; GRC for St. Charles Lwanga Construction of a 3-classroom Block; GRC for Rubanda District Fish Pond, dated 06/10/2024, stamped and signed by Town Clerk. These GRCs were constituted as per the circular issued by MoGLSD in July 2023, which included 9 GRC members.
ii. Evidence provided that grievances are recorded,this was observed in the log book provided for Projects; Rubanda District; Rubanda District Fish
Pond; Construction of Muko Hospital; Phase One
Rehabilitation of Rwaseyaza Gravity Flow Scheme (GRFs) and Construction of a Multi-purpose main hall at St. Charles Lwanga secondary school.
iii. There was Evidence that the grievances thatwere received were acted upon as observed in the log book provided.
iv. Evidence provided that the GRC activities arefunded, evidence included; EFT Payment Voucher dated 06/03/2025, payment for Formation of Committees in the District for the Grow Project, worth UGX 3,044,000, Signed by the Accounting Officer; Receipt of payment for the “Training of 15 people Grievance Redress Committee members at subcounty level, Muko, Hamurwa sub county, Hamurwa Town Council, Rubanda Town Council and Ikumba Sub county, worth UGX 1,231,000, Signed by Accounting Officer.
v. There was Evidence provided to prove that thecommunity/workers were sensitized about the existence of the GRC. The evidence provided included; Report on Community Sensitization and awareness meeting on Grievance Redress Committees (GRCs) held at Kagorogo village, Butare parish, Muko subcounty, dated 18/08/2025, signed and stamped DCDO; Report on Community Sensitization and awareness meeting on Grievance
Redress Committees (GRCs) held at Hamurwa Cell,
Nyamiyaga ward, Bubare Town Council; dated
23/05/2025, signed and stamped DCDO; Report on Community Sensitization and awareness meeting on Grievance Redress Committees (GRCs) held at Kyabahinga Cell; Kagarama ward, Hamuhambo Town Council dated 24/01/2025, signed and stamped DCDO;
vi. Evidence provided that the GRCs were trained on their roles and responsibilities, these included; Report on Grievance Redress Committees Training at Ruhija Seed School, dated 31/01/2024, signed and stamped by CDO Ruhija Town Council, submitted to chief Administrative Officer, topics covered included; Roles and responsibilities of GRCs,Composition of GRCs, Benefits of GRCs etc;
Report on Sensitization an awareness meeting on District Grievance Redress Committees (GRCs) on their Roles and Responsibilities, dated 16/05/2025, signed and stamped by DCDO, the training was held on 12/05/2025.
Transparency, oversight, reporting and accountability
19 The LG shared key information with and responded to the issues raised by the councilors and citizens
From Clerk to Council find minutes of Council discussing the LG assessment report.
Sample 5 sites to establish display of relevant information
From the LG Planner, obtain minutes of Baraza and attendance lists to establish issues discussed
Radio Program Recordings
Obtain from the CFO the charge policy.
Check display of tax information on public notice boards Verify that:
i. LG shared LGMSDPA results for the previous FY and how much the LG gained or lost regarding the size of the development grants based on performance results with the citizens through at least one of the following forms: barazas; radio;
circulars and workshops
ii. The LG Council hasdiscussed the LG Performance assessment results in Council and that the Accounting Officer
0
The assessor was availed evidence showing that Rubanda DLG shared the results of the LGMSD PA for FY 2024/25.
(i) Sharing of LGMSD PA for the previous FY - Theassessor was availed evidence showing that the Rubanda DLG shared the results of the LGMSD PA for FY 2024/25 by the district planner. During the budget conference meeting held on 30th October 2025 at Volcano Hotel Rubanda, the PA report was shared with the invitees who included the minister for finance, planning and economic development i/c of general duties, area members of parliament, district HODs, o/c prisons, G1 magistrate, all subcounty/town council chiefs/clerks, and chairpersons/mayors, the media, NGOs, CBOs, Development Partners, FBOs and the general public. The meeting was convened by the CAO and the participants, including members of the public, were invited through radio announcements. The assessor saw a radio advert to the effect signed by the CAO and an attendance list of 125 people.
(ii) Discussion of LG PA results by the DistrictCouncil - The assessor was given evidence by the district planner in form of minutes showing that the District Council at its sitting held on 2nd September 2025 in the council hall at the district headquarters had discussed the performance assessment results arising from agenda item 5 under MIN4/COUNCIL/SEPT/2025 (page 5 of the Minutes). The meeting was attended by 28 council members and 14 technical staff. Evidence was also presented in form of un an referenced letter from the CAO, dated 3rd September 2025 (just 1 day after the meeting) addressed to the senior agricultural engineering officer and all town clerks and subcounty chiefs. In his letter, the CAO drew the attention of the addressee to the Council resolution MIN4/COUNCIL/SEPT/2025 on areas of poor performance for immediate attention and improvement. In addition, the assessor reviewed the minutes of the TPC that sat on 24th September 2025 (signed by the district planner and the CAO) and under Min06/tpc/sep/2025 established that the results of the national performance assessment for 2024/25s had been discussed. According to the said minute, it was reported that the district was in 20th position overall having scored an overall mark of 79.93; compared to the 23rd position with a
20
Evidence that the LG supervised or mentored all LLGs; ensured that the results/reports of support supervision visits were discussed by the TPC and used by the District/Municipality to make recommendations for corrective actions
has implemented the Council resolutions on the LG Performance Assessment
iii. The LG has placedsite boards on all construction sites to display information regarding procurement and contract
management
including: the name of the project; the contractor; source of funding; expected duration (include start and end dates as well as calendar days) and location.
iv. The LG during theprevious FY conducted discussions (e.g. municipal urban fora, barazas, radio programs etc.) with the public to provide feedback on status of activity implementation:
v. The LG has madepublicly available information on i) tax rates, ii) collection procedures, iii) procedures for appeal; (iv) amounts collected during the previous FY and how it was used.
If (i) to (v) above complied with score 2 or 0
From the Planner, obtain mentoring reports and minutes of TPC meetings to establish whether the HLGs supported LLGs in the previous financial year.
From the
Performance
Assessment Focal
Person obtain mock mark of 76% in 2023/24. It was reported that the district could have done better if it was not for micro scale irrigation which registered a decline from 85% previously to 57%. Generally, it was noted that most of the LLG were declining in terms of performance. Nyamweru sub-county was the best performing sub-county, while Bubare and Ruhija sub-counties were the poorest performers.
(iii) Placement of site-boards on constructionsites
Information to be provided by the team engineers from their field visits and subsequently uploaded by them on OPAMS.
(iv) Feedback to the public on the status of activity implementation – the assessor was shown evidence by the district planner in form of the presentation by the district chairperson to the budget conference under (i) above, in which he gave a detailed progress report on the status of implementation of all the funded projects in the district.
(v) Publicity of information on taxes, amounts collected and use – the assessor was shown evidence by the senior finance officer of the charging policy which contains all the information on tax rates, collection and appeal procedures, among others. The charging policy is displayed on the district administration notice board for the public to see. The assessor was also informed by the senior planner that the charging policy is placed at the central registry, and all interested members of the public are encouraged to access it from there. The assessor was also informed that the charging policy is distributed to all LLGs and facilities such as schools to be displayed for the public to see. Similarly, information on amounts collected and how it was used is availed to the public through LLGs and facilities. The approved budgets are also available in all LLGs for the members of public to access.
Based on the evidence and findings presented above, Rubanda District satisfactorily shared key information with and responded to issues raised by councilors and citizens. However, subject to findings by the engineering team on (iii) above (placement of siteboards on construction sites), the assessor awards full marks (Score 2). The final score to depend on completion of (iii) above by the engineering team.
2
The assessor was shown evidence by the district planner in form of TPC meeting minutes and mentoring reports as demonstrated hereunder:
(i) Supervisor/mentoring of LLGs:
 A letter signed by the district planner dated June 30th, 2025, to the CAO submitting a report on the mentoring exercise undertaken in all LLGs on budget implementation and the upcoming performance assessment by the OPM. Sampling through the report, the assessment has seen several findings and recommendations, for
and followed up; the LG conducted credible assessments of LLGs as verified during the National LGPA exercise; and the LG conducted mock assessments, discussed the results, and took corrective action in preparation assessment results to establish that mock assessments were conducted, results discussed and corrective action taken
From the OPAMS, obtain the internal assessment reports of LLGs and compare with the results of the verification team to establish whether the results are within +/-
10%
Check and verify that:
i. The LG hassupervised or mentored all LLGs;
ii. Results/reports ofsupport supervision visits were discussed by the TPC, used by the LG to make recommendations for corrective actions and followed up
iii. The LG conductedcredible assessment of LLGs as verified during the National LGPA exercise
iv. The LG conductedmock assessment, discussed the results and took corrective action in preparation/readiness for the national performance assessment exercise
If (i) to (iv) above requirements are complied with score 2 or else 0
instance, the need for LLGs to align their development plans to NDP II. Other issues included the need for LLGs to appraise their staff timely, and the need to align investment projects to the DDEG guidelines
 A letter signed by the district planner dated 26th December 2024 to the CAO submitting a mentoring report on LLGs on planning, budgeting, financial management and governance. Among others, the major focus of the mentoring exercise was to underscore the importance of the budget process (timelines) i.e. schedules of undertakings against specifics times.
(ii) Discussion of supervision/mentoring reports by TPC
 Evidence was given in form of reports and meetings by the TPC. The TPC held its meetings Quarterly and all its minutes were duly signed by the CAO and the district planner:
 The TPC meeting of 18th September 2024 underMin6/tpc/set/2024 discussed Q1 mentoring report and noted that all LLGs had formulated their 5-year development and adhered to DDEG guidelines. However, the need to increase mentorship in LLGs was underscored
 The TPC meeting for Q2 was held on 5thDecember 2024 and under MIN/TPC/DEC/2024, Q2 mentoring reports were discussed some of the emerging issues included failure by several parish chiefs to prepare progress reports in time and failure by some parish chiefs to provide lists of PDM beneficiaries. The need for continuous mentoring and providing file cabinets was underscored.
(iii) Conduct of LLGs assessment and a mock assessment by the DLG
 A letter signed by the district planner dated 30th March 2025 to the CAO submitting
the performance assessment of LLGs and the mock assessment of the HLG. There was evidence to show that the district had conducted both a performance assessment of LLGs and a mock assessment of the district sectors/departments in readiness for the national performance assessment of November/December 2025. The assessor reviewed the LLGs assessment results and the mock assessment results and confirmed that the district assessment team followed the given assessment guidelines such as; existence of attendance books, monthly TPC meetings, monthly executive meetings, updated financial statements, functional notice boards, etc. The findings of both the LLGs assessment and the mock assessment were discussed by the TPC and the identified gaps were referred to the respective department and section heads for redress with instructions to give feedback on progress at the next sitting of TPC.
However, despite having conducted both a LLGs assessment as required, at the time of this national assessment, the LG could not demonstrate that internal results were within +/-10% of national results. A comparison between the results of the
21
Evidence that the LG prepared both quarterly financial and quarterly physical progress reports covering all development projects and the reports were discussed by the relevant organs
From Clerk to Council, obtain minutes of council committees
Verify that the quarterly physical progress and financial reports were discussed by the (i) TPC; (ii) DEC; (iii) Council Committees to score 2 or else 0 internal assessment of LLGs and the results of the national verification exercise to establish validity will be done at the tail end of the exercise.
THIS ASSESSMENT HAS NOW BEEN ADVISED THAT
THE RESULTS OF THE INTERNAL ASSESSMENT
CARRIED OUT BY RUBANDA DLG ARE WITHIN +/-
10% OF NATIONAL RESULTS, AND FOR THAT MATTER, THEREFORE, THE INTERNAL ASSESSMENT IS CREDIBLE.
BASED ON THE EVIDENCE AND FINDINGS ABOVE, IT WAS ESTABLISHED THAT RUBANDA DLG:
MENTORED ALL LLGS; DISCUSSED THE MENTORING REPORTS IN TPC; CONDUCTED A MOCK
ASSESSMENT, DISCUSSED THE RESULTS AND TOOK CORRECTIVE ACTIONS IN PREPARATION FOR THE
LGMSD PA. BESIDES, THIS ASSESSMENT IS NOW
ADVISED THAT THE DLG HAS PASSED THE
CREDIBILITY TEST UNDER ITEM (III). THE DLG HAS
DEMONSTRATED THAT THE RESULTS OF THE LLGS
ASSESSMENT ARE WITHIN ±10% OF THE NATIONALLY VERIFIED RESULTS. THE ASSESSOR, THEREFORE, AWARDS FULL MARKS (SCORE 2).
2
There was evidence that TPC, DEC council standing committees, discussed the quarterly progress reports on implementation of development projects across all sectors i.e. education; water and sanitation; health; production, marketing and tourism; agriculture, aquaculture, forestry and small-scale irrigation; works, roads and bridges; administration, finance, planning and human resources. Examples ae highlighted hereunder:
• The assessor reviewed the duly signed minutes ofthe district council sitting of 2nd September 2025 in the District Council. Under agenda item 8, council discussed the recommendations made by the various standing committees (health, education and community-based services; finance, planning, works and administration; production, marketing and trade and tourism and natural resources) on Q1 FY 2024/25 work plans submitted by the respective departments. Several issues were highlighted for noting and immediate action. The Council commended the strong performance of the water and health departments and the need for other departments to emulate their example. It was also observed that there were several on-going investigations in the district and therefore the need to streamline reports and district activities to mitigate potential challenges.
• The clerk to council also presented the signedminutes by the acting clerk to council and committee chairperson dated 17th December 2024 for the sitting of the committee of council on finance, planning, works and administration which discussed a report submitted by the CFO covering sector financial performance, challenges and implementation strategies under Q1 releases from the central government.
• The assessor was shown minutes duly signedminutes by the clerk to council and chairperson of the committee on trade, tourism and natural resources dated 17th December 2024, which discussed Q2 presentations from the respective

departments (MIN.TTNR/DEC/2024. Some of the issues examined by the committee included the report climate change and the urgent need to enact byelaws to mitigate the effects of climate change.
• The assessor reviewed signed minutes of themeeting of the committee on finance, planning, works and administration held on 21st May 2025 for Q4 FY 2024/25. Some of the issues discussed for (page 2 of 5 of the minutes) include for instance, the need to urgently construct wing walls and gabions on some of the new bridges such as Bugomara bridge; the need to address the poor drainage on parts of the recently repaired roads including Kashasha road, etc.
Overall, there was well-informed evidence on file showing that all the standing committees of council including health and education and TPC met at least once in every quarter to discuss reports from the respective departments.
Based on the evidence and findings presented above, it was established that Rubanda District had prepared both quarterly financial and quarterly physical progress reports covering all development projects and the reports were discussed by relevant organs. The assessor therefore awards full marks (Score 2).

PMs and
Indicators to
Incentivise
Delivery of
Accessible,
Quality and
Efficient
Education Services
Summary of No.
requirements Definition of compliance Compliance justification Score

Quality
1
Evidence that the average LG PLE pass rates for UPE (Government Aided) improved between the previous school year but one and previous school year
From the LG obtain UNEB results disaggregated between Government aided and private schools and review:
• The LG PLE resultsfor the previous school year but one and the previous year
• Calculate the passrate or percentage increase between the previous school year but one and the previous year
• Calculate thepercentage of pupils that passed between grades 1 and 4 for both years
• For districts withmunicipalities, disaggregate results between the districts and the MC.
If the average LG PLE pass rates for UPE (Government Aided) improved between the previous school year but one and previous school year, Score 3 or else score
0
3
There was evidence of improved PLE performance between the school years 2024 and 2023.
In 2023, 3258 learners were registered, and 3064 sat for the exams. The number of candidates who scored grades 1 to 4 were 2659= 176+1167+938+ 378, 194 were absent, 405 failed.
Pass rate = (2659/3064) x 100% = 86.8%.
In 2024, 3338 learners registered for PLE and 3262 sat for the examinations. The total pass grades in grade 1, 2, 3, and 4, were 3034 = 192+1594 + 932+316 while 228 failed, 76 were absent
Pass rate = (3034/3262) x 100% = 93.0%.
Therefore, from the calculated pass rates for the two years, there was improved performance of
6.2% between the pass rates for 2023 and 2024.

1
previous school year but one and previous school year
schools and review:
• The LG PLE resultsfor the previous school year but one and the previous year
• Calculate the passrate or percentage increase between the previous school year but one and the previous year
• Calculate thepercentage of pupils that passed between grades 1 and 4 for both years
• For districts withmunicipalities, disaggregate results between the districts and the MC.
If 20% of the learners in the LG government aided schools scored PLE pass grades between 1 and 2, in the previous year Score 3 (max) or else score
: 0
3
There was evidence that 20% of learners in
Rubanda DLG primary schools scored pass grades 1 and 2. From PLE results of 2024, a total of 1786 =192+1594 learners registered grades 1 and 2.
The pass rate was (1786/3262) x100%=54.8% . The registered pass rate for 2024 was above 20% hence, an award of a full score 2.
1
previous school year but one and previous school year
schools and review:
• The LG PLE resultsfor the previous school year but one and the previous year
• Calculate the passrate or percentage increase between the previous school year but one and the previous year
• Calculate thepercentage of pupils that passed between grades 1 and 4 for both years
• For districts withmunicipalities, disaggregate results between the districts and the MC.
If 20% of the learners in the LG government aided schools scored PLE pass grades between 1 and 2, in the previous year Score 3 (max) or else score
: 0
3
There was evidence of improved PLE performance between the school years 2024 and 2023.
In 2023, 3258 learners were registered, and 3064 sat for the exams. The number of candidates who scored grades 1 to 4 were 2659= 176+1167+938+ 378, 194 were absent, 405 failed.
Pass rate = (2659/3064) x 100% = 86.8%.
In 2024, 3338 learners registered for PLE and 3262 sat for the examinations. The total pass grades in grade 1, 2, 3, and 4, were 3034 = 192+1594 + 932+316 while 228 failed, 76 were absent
Pass rate = (3034/3262) x 100% = 93.0%.
Therefore, from the calculated pass rates for the two years, there was improved performance of
6.2% between the pass rates for 2023 and 2024.
1
previous school year but one and previous school year
schools and review:
• The LG PLE resultsfor the previous school year but one and the previous year
• Calculate the passrate or percentage increase between the previous school year but one and the previous year
• Calculate thepercentage of pupils that passed between grades 1 and 4 for both years
• For districts withmunicipalities, disaggregate results between the districts and the MC.
If 70% of the learners in the LG government-aided schools scored PLE pass grade rates 4 (cumulative), Score 2 or else score : 0
2
There was evidence that the more than 70% of learners in Rubanda DLG scored pass grades 1, 2, 3 and 4 in school years 2023 and 2024. From UNEB PLE results provided by the Department, the number of learners who scored pass grades 1, 2, 3 and 4 were 2659 in 2023 and 3034 in 2024 giving a total 5693 . The registered candidates who sat for PLE were 3064 in 2023 and 3262 in 2024 giving a total of 6326.
This made Rubanda register a pass rate of (5693/6326) x 100% = 90.0%.
The cumulative pass rate for 2024 grades 1, 2, 3 and 4 attained was 90.0% above the threshold 70%. This justifies an award of a full score 2

previous school year but one and previous school year
Access
schools and review:
• The LG PLE resultsfor the previous school year but one and the previous year
• Calculate the passrate or percentage increase between the previous school year but one and the previous year
• Calculate thepercentage of pupils that passed between grades 1 and 4 for both years
• For districts withmunicipalities, disaggregate results between the districts and the MC.
If 70% of the learners in the LG government-aided schools scored PLE pass grade rates 4 (cumulative), Score 2 or else score : 0
3
There was evidence of improved PLE performance between the school years 2024 and 2023.
In 2023, 3258 learners were registered, and 3064 sat for the exams. The number of candidates who scored grades 1 to 4 were 2659= 176+1167+938+ 378, 194 were absent, 405 failed.
Pass rate = (2659/3064) x 100% = 86.8%.
In 2024, 3338 learners registered for PLE and 3262 sat for the examinations. The total pass grades in grade 1, 2, 3, and 4, were 3034 = 192+1594 + 932+316 while 228 failed, 76 were absent
Pass rate = (3034/3262) x 100% = 93.0%.
Therefore, from the calculated pass rates for the two years, there was improved performance of
6.2% between the pass rates for 2023 and 2024.
3
total primary school enrolment over the previous academic year and the current year is either above 80% or increased by 5%.
primary school going age children.
• From EMIS/LGEducation department obtain enrolment data for the current and previous year.
• Calculate thepercentage of learners attending school out of the total expected to be in school disaggregated data for boys, girls and SNE.
If the boys’ school enrolment increased over the previous two academic years
Score 2 or else score:
0
0
There was no evidence that the boys’ enrollment of Rubanda DLG increased between school years 2024 and 2025. From the enrollment data provided by the LG department dated 12/6/2025, the number of boys increased from 27928 in 2024 to 29026 in 2025. Therefore, an increase of 1098 was registered which is (1098/27928)x100%= 3.9%. The percentage increase for boys’ enrollment was below the threshold 5% and this justifies the score of 0.

3
Evidence that the total primary school enrolment over the previous academic year and the current year is either above 80% or increased by 5%.
• From UBOS obtaindata on population of primary school going age children.
• From EMIS/LGEducation department obtain enrolment data for the current and previous year.
• Calculate thepercentage of learners attending school out of the total expected to be in school disaggregated data for boys, girls and SNE.
If the girls’ school enrolment increased over the previous two academic years
Score 2 or else score:
0
2
There was evidence that the girls’ enrollment of Rubanda DLG increased between 2024 and 2025. From the enrollment data provided by the LG department dated 12/6/2025, the number of girls from 31149 in 2024 to 33092 in 2025. The girls’ enrollment increased by 1943= (33092-31149) equivalent 6.2 %=(1943/31149)x100%. Hence a score of 2.
total primary school enrolment over the previous academic year and the current year is either above 80% or increased by 5%.
primary school going age children.
• From EMIS/LGEducation department obtain enrolment data for the current and previous year.
• Calculate thepercentage of learners attending school out of the total expected to be in school disaggregated data for boys, girls and SNE.
If the SNE enrolment increased over the previous two academic years
Score 2 or else score:
0
2
There was evidence of increased enrolment of Special Needs Education (SNE) learners between the years 2024 and 2025. From EMIS data provided by the LG Education Department (dated 12/06/2024 and 10/06/2025 respectively), the total number of SNE learners rose from 10 in 2024 to 11 in 2025, representing a 10% increase = (1/10 × 100). This positive growth demonstrates continued efforts by the LG to promote inclusive education for learners with special needs.

4
Evidence that the total secondary school enrolment over the previous two academic years is either above 70% or increased by 5%
• From UBOS obtaindata on population of secondary school going age children.
• From EMIS/LGEducation department obtain enrolment data for the current and previous year.
• Calculate thepercentage of learners attending school out of the total expected to be in school disaggregated data for boys, girls and SNE.
If the boys school enrolment increased for the previous two academic years
Score 2 or else score:
0
2
From the enrollment data provided by the DEO, there was evidence that the boys’ enrollment improved by more than 5%. The enrollment for boys increased from 2087 to 2232 registering an increase of 145=(2232-2087) boys which translated to a percentage increase of 6.9%= (145/2087)x100%, way above the threshold of 5%.
So the assessor awarded a full score of 2.
4
total secondary school enrolment over the previous two academic years is either above 70% or increased by 5% secondary school going age children.
• From EMIS/LGEducation department obtain enrolment data for the current and previous year.
• Calculate thepercentage of learners attending school out of the total expected to be in school disaggregated data for boys, girls and SNE.
If the girls’ school enrolment increased for the previous two academic years
Score 2 or else score:
0
2
From the enrollment data provided by the DEO, there was evidence that the enrollment for girls also increased between the school years 2023 and 2024 by more than 5%. The number increased from 2,860 to 3,133, which translated into an increase of 273=(3133-2860) equivalent to a percentage increase of 10.2%= (273/2680)x100%.
So the assessor awarded a full score of 2.

4
Evidence that the total secondary school enrolment over the previous two academic years is either above 70% or increased by 5%
• From UBOS obtaindata on population of secondary school going age children.
• From EMIS/LGEducation department obtain enrolment data for the current and previous year.
• Calculate thepercentage of learners attending school out of the total expected to be in school disaggregated data for boys, girls and SNE.
If the number of SNE enrolment increased over the previous two academic years
Score 2 or else score:
0
2
According to data from the Local Government Education Department, the enrollment for special needs learners also rose slightly, from 10 in 2024 to 11 in 2025 registering a percentage increase of 10%. So the assessor awarded a full score.

monthly average learner attendance for government aided primary schools in the LG for the current academic year is above 90%
• From the LGEducation department obtain and review attendance data for all primary schools in the current academic year and calculate the average level of attendance.
• Sample at least two(2) primary schools to verify accuracy of attendance data in the school registers
Verify if the monthly average learners’ attendance is above 90% score 4 or else 0 There was no evidence that monthly average attendance for primary schools was above 90%.
During verification, it was found out that the attendance registers at Ikumba and Bukombe primary schools were incomplete and not updated for several weeks. At Bukombe P/S, several pupils in the primary one register were not marked either absent or present for multiple days and class attendance summaries had not been done by the class teachers. The Headteachers therefore, lacked sufficient data to compute accurate primary school average monthly attendance.
Additionally, the October 2025 attendance data was missing from the district consolidated data report which indicated that the attendance stood at 92%.

6
Evidence that the monthly average learner attendance for government aided secondary schools in the LG for the current academic year is above 90%
Efficiency
• From the LGEducation department obtain and review attendance data for all secondary schools in the current academic year and calculate the average level of attendance.
• Sample at least one(1) secondary schools to verify accuracy of attendance data in the school registers
Verify if the monthly average learners’ attendance is above 90% score 4 or else 0 The evidence indicates that reliable computation of monthly average attendance for primary schools was not possible due to incomplete and missing records. Therefore, there is no support to claim that average attendance exceeded 90%
Therefore, Rubanda District LG Education Department should, implement measures such as regular updating of attendance registers by class teachers, Monthly compilation and submission of class attendance summaries to Headteachers and consolidation of complete district-level attendance data to allow reliable computation of overall average attendance to ensure accurate and timely recording of school attendance.
4
There was sufficient evidence that the monthly average attendance for secondary schools in Rubanda district was above 90%.
Data obtained from the 11 Government secondary schools showed an overall monthly average attendance of 95% between February 2025 and October 2025.
At Bubaare Secondary School, class registers for Senior One (S.1) and Senior Two (S.2) indicated monthly average attendance rates of 94% and 92%, respectively. The registers were up-to-date and had been duly verified by the Headteacher. The school’s overall monthly attendance stood at 96%.
Based on the evidence reviewed and verified at both district and school levels, it was confirmed that the monthly average attendance for secondary schools in Rubanda District exceeded 90%, reflecting strong learner participation and effective school management practices.
7
progression rate across government aided primary school grades in a LG has increased between the previous and current year
• From the EMIS/LGEducation department obtain progression data for the respective grades (i.e. P1-P3; P4-P5; P6-P7) and calculate the percentage change
• Sample at least two(2) primary schools to verify.
If 90% - 100% of the learners in P1 progressed to P3 Score 2 or else score:
0
There was no evidence of improved learner progression rates in Government-aided primary schools in Rubanda District over the reporting period.
According to the enrollment data for 2023, 2024, and 2025, duly signed by the District Education Officer (DEO) on 20/6/2023, 12/6/2024, and 10/10/2025, respectively, a general decline in progression rates was observed.
There was no evidence that over 90% of learners in P.1 (of 2019) progressed to P.3 (of 2025). In 2023, a total of 15,836 learners who enrolled for P.1 reduced to 9 263 by P.3 in 2025, reflecting a progression rate of 58.5%=(9263/15836)x100%.
From the sampled schools, Ikumba P/S had a P.1 enrollment of 182 with 90 boys and 92 girls. In

7
Evidence that the progression rate across government aided primary school grades in a LG has increased between the previous and current year
• From the EMIS/LGEducation department obtain progression data for the respective grades (i.e. P1-P3; P4-P5; P6-P7) and calculate the percentage change
• Sample at least two(2) primary schools to verify.
If 90% - 100% of the learners in P4 progressed to P5 Score 2 or else score:
0
2025, the enrollment reduced to 120 with 52 boys and 62 girls registering a progression rate of 65.9%=(120/182)x100%. At Bukombe primary school, there was a decrease in the progression rate as well. In 2023, the enrollment for P.1 was 124 with 58 boys and 66 girls. Whereas in 2024, only 59 with 31 boys and 28 girls had progressed to P.3 which was (48%-59/124) progression rate. This justifies a score of 0.
0
There was no evidence that over 90% of learners in P.4 (of 2024) progressed to P.5 (of 2025). In 2024, 7731 learners were enrolled in Primary Four (P.4) however, the number decreased to 6,888 learners by 2025 in P.5, representing a progression of 89.1%=(6888/7731)x100% .
From the sampled schools, Ikumba P/S had 142 learners in P.4 in 2024 with 58 boys and 64 girls. This enrollment reduced to 138 in 2025 with 58 boys and 75 girls, registering 97.2% (=138/142)x100% progression rate. Bukombe primary school, registered a slight increase from 43 (in P.4, 2023) to 45 (In P.3, 2025) which translated into a progression rate over 100% progression rate. Hence, the LG gets a 0 score. progression rate across government aided primary school grades in a LG has increased between the previous and current year
• From the EMIS/LGEducation department obtain progression data for the respective grades (i.e. P1-P3; P4-P5; P6-P7) and calculate the percentage change
• Sample at least two(2) primary schools to verify.
If 90% - 100% of learners in P6 progressed to P7 Score 2 or else score:
0
Similarly, in 2024, 5 071 learners were recorded in Primary Six (P.6), but in 2025, only 2 816 learners enrolled for Primary Seven (P.7), registering a decrease of 2,255 learners (44%).
The data clearly indicated that only 58.9% of learners progressed from P.1 to P.3, 89.1% from P.4 to P.5, and 46% from P.6 to P.7. All progression rates were below the national benchmark of 90%, confirming that there was no improvement in learner progression within the district. This trend highlights the need for targeted interventions to address issues of learner dropout, absenteeism, and transition inefficiencies across primary school levels.

8
Evidence that the primary school completion rate for both boys and girls in government aided primary schools in the LG for the previous school year is above 80%
From the EMIS/ LG Education Office, obtain and review data on the primary school completion rates.
If the total primary school completion rate for both boys and girls in government aided primary schools in the LG for the previous school year is above 80% Score 2 or else score : 0.
0
There was no evidence to indicate that the completion rate between 2019 (Primary One cohort) and 2025 (Primary Seven cohort) was above 80%.
From the enrollment data for 2019 and 2025 provided by the DEO, an analysis revealed that 3,600 learners completed P.7 in 2025 out of 16920 from the 2019 Primary one cohort representing 21.3%=(3600/16920)x100% of the total learners initially enrolled

8
Evidence that the primary school completion rate for
both boys and girls in government aided primary schools in the LG for the previous school year is above 80%
From the EMIS/ LG Education Office, obtain and review total enrolment in P1 seven years ago and compare with current
P.7 enrolment
If the total primary school completion rate boys in the LG for the previous school year is above 80% Score 2 or else score 0.
0
From the enrollment data for 2019 and 2025 provided by the DEO, there was no evidence that the boys completion rate was over 80%. In 2019, the total enrollment for boys in Primary One (P.1) comprised of 8,211 boys but 1,416 completed Primary Seven (P.7). This represented 16.8%= (1416/8211)x100% extremely below the threshold 80%.

primary school completion rate for both boys and girls in government aided primary schools in the LG for the previous school year is above 80%
From the EMIS/ LG Education Office, obtain and review then calculate percentage of completion
If the total primary school completion rate for girls in the LG for the previous school year is above 80% Score 2 or else score 0.
From the enrollment data for 2019 and 2025 provided by the DEO, out of 8,709 girls who enrolled for Primary one in 2019, 2184 completed Primary seven (P.7). This represented 25%=(2184/8709)x100%, also below the threshold 80%.
Human Resource Management
The findings confirmed that the completion rate remained below 80%, indicating that a significant proportion of learners dropped out before completing the primary education cycle. This trend reflected persistent challenges in learner retention and transition, which require strengthened interventions to improve attendance, community engagement, and support mechanisms for vulnerable learners.
Evidence that the LG maintains accurate teacher deployment data for government aided primary schools and the information has been displayed at the LG and school notice boards, and the Education department has equitably deployed qualified teachers across government aided primary schools as per MoES staffing standards
• From the LGEducation department, obtain data on teacher deployment.
• Sample twoprimary schools to verify whether teachers are deployed and teaching in the schools as indicated in the staff lists.
• From the schoolnotice boards verify whether the teachers deployed in the school are displayed.
• From the LG
Human Resource Management (HRM) department, obtain the teacher payroll data Check and verify if:
i. The LG maintainsaccurate teacher deployment data for government-aided primary schools and the information has been displayed at the LG and school notice boards
ii. The LG Educationdepartment has equitably deployed qualified teachers across government aided primary schools as per MoES staffing standards (i.e. a minimum of a head teacher and 7 teachers or a minimum of one teacher per class for schools with less than 7 grades)
If requirements (i) and (ii) are met, score 3 or else 0. 3
There was credible evidence that the deployment of teachers in Government primary schools in Rubanda District adhered to the Ministry of Education and Sports (MoES) staffing standards, which require a minimum of a headteacher and seven teachers, or at least one teacher per class for schools with fewer than seven grades. Furthermore, accurate data on teacher deployment was maintained by the district.
Rubanda District had a total of 110 Governmentaided primary schools with 1,292 teachers on the Government payroll.
1. During the verification exercise conducted atIkumba and Bukombe Primary Schools, it was confirmed that staff lists were displayed in the Headteachers’ offices, and all teachers listed were actively included in the teaching timetables. For instance, Tumwebaze Christine, who was posted to Bukombe Primary School on 23/9/ 2008, born on 20/7/ 1970, and scheduled to retire on 20/7/ 2030, was verified to be teaching Primary Two.
2. There was also evidence of equitable teacherdeployment across all Government primary schools. For example, Ikumba Primary School, with an enrollment of 742 learners, had 16 teachers, giving a pupil–teacher ratio of 1:46. In the lower primary section, where enrollment was higher (373 learners), nine teachers were allocated to strengthen foundational learning outcomes. In addition, Bukombe Primary School had 10 teachers (as per the monthly returns dated 30/9/ 2025) for an enrollment of 347 learners, with five teachers assigned to the lower primary section of 175 learners.
Based on the payroll data provided and the verification conducted, it was established that the Local Government maintained accurate staffing records and ensured equitable deployment of teachers in line with national standards. The findings confirmed Rubanda District’s compliance with MoES staffing guidelines and its commitment to maintaining equitable and effective teacher distribution, thereby supporting improved learning outcomes across all Government primary schools.
maintains accurate secondary school staff lists and payroll data and the information has been displayed at the LG and school notice boards Score 2 or else score: 0
From the LG Education department/ LG HRM division, obtain
payroll data and staff lists
Sample at least one
(1) secondary schools to verify whether teachers teaching in the school are as presented in the payroll
If the LG maintains accurate secondary school staff lists and payroll data and the information has been displayed at the LG and school notice boards Score 2 or else score: 0
2
There was evidence from the Local Government Education Department confirming that all teachers were present in their respective institutions of deployment.
At Bubaare Secondary School, all the 32 teachers deployed at the school were verified to be included on the teaching timetable, and the staff list was clearly displayed on the Head teacher's noticeboard.
For instance, Namanya Elida, a Kiswahili teacher, was appointed on 28/2/2007 under Minute No. 5/207(272), while Ainembabazi Georgiana, a teacher of Christian Religious Education (CRE) and Geography, was appointed on 1/3/2023 under Minute No. Min 383/221(22).
There was also evidence that the Local Government maintained accurate and up-to-date staff lists and payroll data for all Government secondary schools within the district.
The verification exercise confirmed that teacher deployment, presence, and record management in Government secondary schools were effectively supervised and accurately maintained, reflecting the district’s strong commitment to accountability and adherence to the Ministry of Education and Sports (MoES) staffing guidelines.
Evidence that the monthly average primary school teacher attendance rate for all schools in the LG for the previous academic is above 75%
From the LG Education department/MoES, obtain data on primary teacher attendance and calculate the percentages
From the sampled schools, obtain and review the attendance registers to determine the teacher attendance
Triangulate the findings with interviews with the class monitors to determine the teacher attendance
a) If the monthlyaverage primary school teacher attendance rate for all schools in the LG for the previous academic is above
90% Score 4
b) If the monthlyaverage primary school teacher attendance rate for
the current year is between 75-89% Score 2
0
There was no credible evidence to indicate that the monthly average attendance of primary school teachers in Rubanda District exceeded 90%.
Data obtained from the Local Government Education Department showed teacher attendance for the period February to August 2025 as follows: February – 94%, March – 94%,
April – 94%, May – 94%, June – 93%, July – 94%, August – 94%. However, it was established that attendance data for September and October 2025 was not compiled, rendering the data set incomplete and insufficient to compute the overall monthly average attendance for the district.
Additionally, there was no credible evidence that Ikumba and Bukombe Primary Schools had compiled their monthly teacher attendance data. According to Term 2, 2025 TELA reports, the recorded teacher attendance for Ikumba Primary School was 29.7%, indicating poor record-keeping and low compliance with attendance monitoring.
Based on the evidence reviewed, it was confirmed that the monthly average attendance of primary school teachers in Rubanda District did not meet the 90% benchmark. This highlights a need for strengthened teacher attendance monitoring, timely data compilation, and compliance with MoES guidelines to improve teaching effectiveness and accountability.
Education department uses teacher time on task information from the TELA system to monitor teacher attendance and time on task and takes corrective action
From the MoES/LG obtain TELA reports and calculate percentage use by schools in the particular LG.
From the LG obtain and review reports, meeting minutes, providing evidence that actions have been taken to address teacher attendance
From the sampled schools establish whether the LG Education
Department has made use of the teacher time and task attendance data to take corrective action Check and verify:
i. If above 50% ofschools in a LG use the TELA system to monitor teacher time and task attendance to ensure improved learning outcomes
ii. If there is evidencethat the LG Education Department has made use of the teacher time and task attendance data to take corrective action especially in the sampled schools
If (i) and (ii) complied with score 3 or else 0.
3 There was evidence that 50% of primary schools in Rubanda District were using the TELA system.
According to the TELA report for Term 1, 2025, 13 schools (11%) were reported not to have used the system, recording 0% TELA operation. These schools included: Rwaburindi, Nyakatugunda, Mburameizi, Mugyera, Buzaniro,
Bugwaza, Bukwata, Ncundura, Rwamazuru,
Kashongati, Nzungu, Kitojo II, and Kagogo Primary Schools. The school with the highest TELA usage was Katwigyi Primary School, which recorded 70.9% operation.
There was also evidence that the Rubanda District Local Government (DLG) utilized teacher time and task attendance data to take corrective actions. For instance, a letter dated 28/4/2025, written by Ahabwe Samuel, CAO, summoned the headteachers of 44 primary schools that had a 0– 10% TELA operation rate to explain why they had failed to implement this government program.
Despite some progress, challenges remain regarding the adoption and consistent use of the TELA system in the district. Teachers and headteachers need to be further sensitized and supported to fully embrace the system to enhance teacher accountability and learning outcomes.
Evidence that the secondary school teacher attendance rate for the current academic year is above 90%
• From the LGEducation department/MoES obtain data on secondary teacher attendance
• From the sampledschools, obtain and review the attendance registers to determine the teacher attendance
If the secondary school teacher attendance rate for the current academic year is above 90% Score 4
If the secondary school teacher attendance rate for the current year is between 75-90% Score 2
4
There was evidence that the monthly average attendance of secondary school teachers in Rubanda District was above 90%.
According to the data provided by the Local Government Education Department, the overall teacher attendance for Government secondary schools from February to October 2025 was recorded at 95%. The monthly average attendance rates were as follows: February – 96%, March – 95%, April – 95%, May – 95%, June – 96%, July – 96%, August – 95%, September – 95%, October – 95%.
At Bubaare Secondary School, the teacher attendance was also recorded at 95%, as verified from the staff attendance register.
The evidence confirmed that secondary school teachers in Rubanda District maintained high attendance levels, reflecting effective supervision and adherence to Ministry of Education and Sports (MoES) guidelines for teacher accountability.

14
Evidence that the schools with more than one teacher per class, additional teachers are deployed to the lower foundation grades which have the largest enrolments
• From the sampled school review the staff list and timetable to establish whether additional teachers are deployed to the lower foundation grades
If the schools with more than one teacher per class, additional teachers are deployed to the lower foundation grades which have the largest enrolments score 2 or else 0
2
There was evidence of additional teachers being deployed to lower foundation grades to address high learner enrollment in these sections.
For instance, the 16 teachers deployed at Ikumba Primary School had their names displayed on the school notice board. Nine of these were assigned to teacher in the lower section where the enrollment was 152,101,120, 138, 100, 97, 34 (P.1-P.7), which had an enrollment of 373 learners, representing 50.3% of the total enrollment, 742. An additional of 4 teachers were deployed to strengthen teaching in this section.
Similarly, at Bukombe Primary School, 5 out of 10 teachers were deployed to the lower grades where enrollment was 72 ,44, 59, 53, 45, 41, 33 from P.1 to P.7 respectively.
There was credible evidence that schools with multiple teachers per class deployed additional teachers to the grades with the largest enrollments, ensuring equitable teacher distribution and improved learning outcomes and the DLG scores 2.

Education department provided continuous professional development for teachers in the previous school year to improve their skills, adapt to new teaching methods and curricula and address the performance gaps flagged in the School Performance
Assessment (SPA) • From the LGEducation department obtain and review evidence of CPD activities e.g. training materials, presentations, to ascertain whether the LG provided relevant CPD for teachers.
• Review CPD reports
• Review schoolimprovement plans.
Verify if the LG Education department provided continuous professional development for teachers in the previous school year to improve their
skills, adapt to new teaching methods and curricula and address the performance gaps flagged in the School Performance
Assessment (SPA)
Score 2 or else score:
0
Management and functionality of amenities
16
a) Evidence that theLG assessed during the previous FY the condition of school facilities to ensure that they meet the minimum quality standards.
b) Evidence that theLG utilized the allocated resources towards school maintenance in the previous FY in line with the condition assessment and school-level maintenance schedule. • From the LG Education department obtain and review records and reports of school condition assessments.
Verify the LG assessed during the previous FY the condition of school facilities to ensure that they meet the minimum quality standards. Score 3 or else score: 0
2
There was evidence that the Local Government
(LG) provided Continuous Professional Development (CPD) sessions to teachers to improve their skills and adapt to new teaching methods, thereby enhancing overall school performance.
For instance, on 24/4/2025, a capacity-building workshop on the use of the TELA system was held at Rubanda Mixed Primary School. The workshop was attended by 51 participants and addressed an emerging issue identified in the School Performance Assessment (SPA) report, where both teacher attendance and TELA usage had been recorded as low in previous terms.
Additionally, from 26/8/2025 to 30/8/2025, upperclass teachers were trained at the sub-county level over a period of four days. Training centers included Bubaare, Rubanda, Muko, and Burundi Primary Schools, and teachers were trained by UNEB examiners in their respective subjects to improve teaching and learning in upper primary classes.
There was sufficient evidence that CPD sessions were conducted in response to gaps identified through School Performance Assessments, demonstrating the district’s commitment to improving teacher capacity and learning outcomes.
3
There was evidence that the Local Government (LG) assessed the condition of school facilities during the financial year 2024/2025.
According to the Condition Assessment Report prepared by the District Education Officer (DEO) on 30/6/2025, Rubona Primary School had its seven dilapidated classrooms renovated.
It was further established that Burorero, Ihunga Primary Schools, among others, had dilapidated infrastructure, and it was recommended that iron sheets be allocated to provide roofing for these classrooms. Additionally, five-stance VIP latrines were recommended for Runjanjara and Kiyebe Primary Schools, which were identified to have poor sanitary facilities.
There was credible evidence that the LG conducted thorough assessments of school facilities to ensure they met minimum quality standards.

a) Evidence that theLG assessed during the previous FY the condition of school facilities to ensure that they meet the minimum quality standards.
b) Evidence that theLG utilized the allocated resources towards school maintenance in the previous FY in line with the condition assessment and
school-level maintenance schedule.
• From the planner obtain and review the sub-programme AWP and performance reports to check whether resources and expenditures for school O&M activities were allocated towards school maintenance in line with the school condition assessment.
If the LG utilized the allocated resources towards school maintenance in the previous FY in line with the condition assessment and school-level maintenance schedule. Score 7 or else score: 0
7
There was evidence that Rubanda Local Government (LG) utilized allocated resources effectively towards school maintenance.
According to the Sub-Programme Annual Work Plan, UGX 320,000,000 was allocated for classroom construction and renovation as well as latrine construction at selected primary schools. A total of 11 projects were identified based on the Condition Assessment of FY 2023/2024, and all projects were executed as planned.
Notable projects included the construction of a
3-classroom block at Rubona Primary School, Hamuhambo Town Council (Registered as
RUBA921/WRKS/2024-2025/0005B) by
Bonnary Company Limited at a cost of UGX
150,766,580. The company was paid UGX
135,689,742 (Voucher No. EDUC/06/04/25) on
10/4/2025. According to the Condition Assessment Report dated 30/6/2025, the project had reached the painting stage.
Additionally, Kabale Joiners and Contractors Ltd was paid UGX 21,722,074 (Voucher No. EDUC/43/06/25) on 26/6/2025 for the construction of a five-stance VIP latrine at Nyarurambi Primary School, Rubanda Town Council.
There was sufficient evidence that the LG allocated and utilized resources in accordance with the condition assessment and school-level maintenance schedule.

Monitoring and Inspection

Evidence that all schools have submitted a report to the LG which describes the activities conducted (how capitation grant was spent); and explains what has been achieved in relation to improving learning outcomes. From the LG Education department obtain
the list of all schools that received capitation;
Review records of school accountabilities to establish whether all schools submitted reports
sample reports to
check the activities conducted (how capitation grant was spent); and explains what has been achieved in relation
to improving learning outcomes
Verify that all schools have submitted a report to the LG which describes the activities conducted (how capitation grant was spent); and explains what has been achieved in relation to improving learning outcomes. Score 3 or else score:
0
Management of Financial Resources
18
a) Evidence that theLG used 100% of inspection funds to conduct inspection as per guidelines
b) Evidence that theLG produced a report which describes how the grant was used and explains what has been achieved in relation to improving learning outcomes. From the LG Finance department obtain financial records to establish when and the amounts transferred to the Inspection division
From the LG Education department, obtain and review:
Sub-programme performance reports to ascertain whether the grant was used
to improve learning outcomes
If the LG used 100% of inspection funds to conduct inspection as per guidelines score 3 or else score: 0
3
There was evidence that all schools submitted accountability reports for Term 3, 2024, Term 1, 2025, and Term 2, 2025.
The DEO submitted a nofication release to the
CAO for Q1 Capitation grant funds, UGX 377,802,600 on 24/9/2024. All UPE and USE primary schools were allocated funds accordingly for example, the head teacher of Kigazi Primary School was allocated UGX 2,760,400 after submitting term 111, 2024 the accountability report and audited by the dated on 13/3/2024 as signed by the District Internal Auditor, Mr Arinda Osbert.
Additionally, a report written by the DEO on 1/10/2025 DEO indicated that 93 schools had submitted financial reports for Term 2, 2025 to aid the release of capitation funds to respective schools. Furthermore, on 31/10/2025, the DEO wrote to the CAO notifying him of additional the schools that had completed accountability reports for Term 2, 2025. These included, Kigazi,
Rwaburindi, and Isingiro Primary Schools.
Therefore, Rubanda LG scores a full score.
3
There was evidence that the LG utilized 100% of the inspection funds to conduct inspection on eligible activities.
According to the inspection plan prepared by the DIS on 10/4/2024, indicated that UGX 377,802,600 was allocated for inspection and monitoring across all Government primary schools.
For instance, UGX 2 680 000 was paid on 04/06/2025 for school mornitoring of inspection activities for term 11, 2025. The DEO was paid UGX 14 000 per diem for 60 days amounting to UGX 8 400 000.
The E-inspection reports, confirmed that comprehensive school visits were conducted in all government primary and secondary schools.
Therefore, a full score was awarded.

a) Evidence that theLG used 100% of inspection funds to conduct inspection as per guidelines
b) Evidence that theLG produced a report which describes how the grant was used and explains what has been achieved in relation to improving learning outcomes. From the LG Finance department obtain financial records to establish when and the amounts transferred to the Inspection division
From the LG Education department, obtain and review:
Sub-programme performance reports to ascertain whether the grant was used
to improve learning outcomes
If the LG produced a report which describes how the grant was used and explains what has been achieved in relation to improving learning outcomes score 2 or else score 0.

2
There was evidence indicating that the Rubanda DLG produced an inspection impact report.
For instance, the inspection report dated
21/06/2025, prepared by the Senior
Inspector of Schools, Ms. Komuhangi Christine, highlighted several achievements, including improved academic performance attributed to effective curriculum coverage and strengthened accountability among administrators.
The LG has continuously prepared inspection impact reports which systematically tracked achievements, identified areas for improvement, and provided actionable feedback to schools to further enhance learning outcomes.
In conclusion, the report provided a comprehensive presentation of achievements in relation to learning outcomes.

Environment, Social, Health and Safety

19
Evidence that the LG Education department has conducted programs to create a safe learning environment in all government aided schools
From the sampled schools, check for existence and functionality of the safe learning environment facilities including:
i. Use of energyefficiency measures e.g. use of solar, biogas and energy saving cooking stoves
ii. Proper wastemanagement
iii. Tree planting andgreen spaces within the school
iv. Provision of cleanwater sources and sanitation facilities
v. Establishment andfunctionality of environmental clubs
vi. Provision offacilities for disposal and changing of sanitary pads
0 Sampled Schools:
1. St. Charles Lwanga Secondary School. The safe learning indicators observed included;
i. There was Evidence observed of use of energyefficiency measures which included; energy saving cook stoves.
ii. There was No Evidence seen regarding proper waste management; There are compost pits but the biodegradables are not separated from plastic waste.
iii. There was No Evidence observed regardingtree planting in the compound, though there is green space covered by grass in the compound.
iv. There was Evidence of clean water sourceswhich included; water in plastic tanks collected from the roof tops (though treatment for drinking water using chemical e.g. water guard or boiling not done), and evidence of sanitation facilities which included; toilets for boys, girls and teachers separated.
v. There was Evidence of presence andfunctionality of environmental clubs which included the patron and students that participated in cleaning the compound but it needs a lot support in terms of trainings about their roles and responsibilities.
vi. There was No Evidence of facilities for disposal

20
Evidence that the LG has implemented protection measures against violence, abuse, and discrimination against children, workers, and teachers in schools. They have trained teachers, workers, children, SMC, BoG, and communities on eliminating such issues and have eliminated corporal punishments in all schools.
If 4 of the above measures complied with score 4 or else score 0
Sample 3 schools to ascertain that protection measures are in place against any form of violence/abuse discrimination for children, workers and teachers
LG conducted training and sensitization on the protection measures
LG Education Office and Community Development Office have trained the SMCs and BoGs on grievance management and stakeholder engagement.
Sample 3 schools to ascertain that LG conducted VAC
training activities Check and verify if: and changing of sanitary pads.
Kabaya Primary School
The safe learning indicators observed included;
i. There was No Evidence observed regarding theuse of energy efficiency measures.
ii. There was Evidence observed of proper wastemanagement at school which included; separation of biodegradables from plastic waste each in a different compost pit.
iii. There was Evidence observed of tree plantingand green spaces within the school.
iv. There was Evidence observed of clean watersource at school which included; water in a tank collected from the roof tops (though treatment for drinking water using chemical e.g. water guard is not done), and
v. There was evidence observed regardingsanitation facilities in school which included; toilets for boys, girls and teachers separated.
vi. There was No Evidence observed regarding thepresence and functionality of environmental clubs in the school.
vii. There was No Evidence observed regardingfacilities for disposal and changing of sanitary pads in the school.
4
• There was Evidence provided to ascertain thatprotection measures are in place against any form of violence/abuse discrimination; trainings of SMCs and BoGs on grievance management and stakeholder engagement were conducted and; LG conducted Violence Against Children training activities.
Provided evidence included;
• Report on training and sensitization of protectionmeasures against violence and discrimination against Children, workers and teachers of Rubanda mixed primary school, with attendance list attached, dated 20/06/2025/ signed and stamped by Ag. SCDO Rubanda Town Council, and received by the Chief Administrative Officer. Some of the topics discussed included; types of violence and discrimination; impact of violence and discrimination; protection measures; and roles of teachers and school administrators.
• Report on Training of Board of Governors (BoGs)of St. Johns Ikumba Secondary School on Grievance Management in Schools; dated 25/04/2025; signed and stamped by the DCDO; and received and stamped by the Chief Administrative Officer.
• Report on training and sensitization of protectionmeasures against violence and discrimination

i. The LG has put inplace protection measures against any form of violence/abuse discrimination for children, workers and teachers in schools
ii. The LG hastrained, sensitized teachers, workers, children, SMC, BoG and communities on measures to eliminate any form of violence/abuse and discrimination against Children, workers and teachers and taken actions to stamp out corporal punishments in all schools.
iii. The School
Management
Committees (SMC)
/Board of Governors (BoG) have been trained on stakeholder engagement and grievance management as per the circular on grievance management by MoGLSD
Score 4 or else score:
0
against Children, workers and teachers Kabirizi Primary School, with attendance list attached, dated 19/06/2025/ signed and stamped by Ag. SCDO Rubanda Town Council, and received by the Chief Administrative Officer. Some of the topics discussed included; types of violence and discrimination; impact of violence and discrimination; protection measures; and roles of teachers and school administrators.
• Report on Training of School Management
Committee and PTA of Mukitojo Primary School on
Grievance Management in Schools, dated
13/05/2025; signed and stamped by the Ag. SCDO Kacerere Town Council, and received and stamped by Chief Administrative Officer. The attendance lists were attached.
• Report on Training and Sensitization of
Protection Measures Against Violence and
Discrimination Against Children and Teachers of Bubare Secondary School; dated 05/06/2025; signed and stamped by SCDO Bubare Town Council; and received and stamped by the Chief Administrative Officer. The attendance list was attached. Some of the topics covered included; types of violence, impact of violence and discrimination, protection measures, roles of teachers and school administrators and involvement of parents and the community.
• Report on Training and Sensitization of
Protection Measures Against Violence and
Discrimination Against Children and Teachers of Mukitojo Primary School; dated 11/05/2025; signed and stamped by ag. SCDO Kacerere Town Council; and received and stamped by the Chief Administrative Officer. The attendance list was attached. Some of the topics covered included; types of violence, impact of violence and discrimination, protection measures, roles of teachers and school administrators and involvement of parents and the community.
• Report on Training of School Management
Committee and PTA of Kacerere Primary School on
Grievance Management in Schools, dated
14/05/2025; signed and stamped by the Ag. SCDO Kacerere Town Council, and received and stamped by Chief Administrative Officer. The attendance lists were attached.
• Report on Training and Sensitization of
Protection Measures Against Violence and
Discrimination Against Children and Teachers of Burimbe Primary School; dated 25/04/2025; signed and stamped by CDO Ikumba Sub County; and received and stamped by the Chief Administrative Officer. The attendance list was attached. Some of the topics covered included; Economic and Social Impact of Violence against children; Definition of violence; rights of a child; consequences of violence against children; Definition and concept of violence against children; how schools can eliminate corporal punishment; root causes of violence against children; legal framework against violence against children and preventing violence against children in schools.

Transparency, oversight, reporting and accountability

21
a) Evidence that theLG identified and documented areas that hamper improvement of learning outcomes at school level within the
LG
b) Evidence that theLG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs
c) Evidence that allprimary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection
d) Evidence that theLG supported schools to develop SIPs to address areas of weakness observed during inspection
e) Evidence that theLG Inspector of
Schools conducted
School Performance
Assessments in all
Government-aided primary schools
f) Evidence that theLG Education Officer has monitored inspection activities and implemented the inspection recommendations
g) The LG evaluatedthe effectiveness of the implemented recommendations to improve learning outcomes and re-plan From the LG
Education Department obtain and review inspection reports/ information to ascertain that all primary schools were duly inspected and recommendations to address identified school performance weaknesses were followed-up and implemented.
• Obtain copies ofinspection plans and inspection reports to: ascertain that all schools were inspected
• The inspectionencompassed among
others the following; proper preparation of schemes of work, lesson plans, lesson observation, timetable implementation, pupil and staff attendance, deployment of teachers across grades; continuous assessment of learners, learning environment)
Letters from DES acknowledging receipt of inspection reports.
Obtain and review the school inspection and training reports to determine
• Whether theschools were supported to develop the SIP
• Whether the SIPsaddress the gaps
identified in the School Performance Assessment
Whether the schools were supported to implement the SIPs 2
There was evidence indicating that the Rubanda identified and documented factors that hinder the improvement of learning outcomes.
A monitoring report on primary schools for Term III, 2024 dated 21/10/2024, outlined several challenges, including rampant absenteeism among learners and some teachers, staffing gaps, poor school infrastructure, and the lack of meals for learners.
Additional challenges identified included under funding of schools under the Universal Primary Education (UPE) and Universal Secondary Education (USE) programmes, as well as inadequate transport facilities for monitoring activities.
There was evidence that the LG implemented the recommendations from the reports. For instance, on 11/4/2025 a one day workshop was conducted at the District Council Hall about community sensitization on retention and reducing absenteeism of learners. Among the attendees were the headteachers, SMC and PTA committee members.
Therefore the LG is a warded a full score.

Check and verify if the LG identified and documented areas that hamper improvement of learning outcomes at school level within the LG score 2 or else score 0.

the LG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs score 2 or else score 0.
b) Evidence that theLG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs
c) Evidence that allprimary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection
d) Evidence that theLG supported schools to develop SIPs to address areas of weakness observed during inspection
e) Evidence that theLG Inspector of
Schools conducted
School Performance
Assessments in all
Government-aided primary schools
f) Evidence that theLG Education Officer has monitored
inspection activities and implemented the There was evidence that inspection plans for the FY 2025/2026 were developed and included specific activities, indicators, and outputs.
For example, an inspection plan for Term II, 2025, was submitted to the Chief Administrative Officer (CAO) on 05/06/2025. The schedule clearly outlined the planned activities, target areas, and responsible officers. Specifically, during Week 5, inspectors were scheduled to visit schools in Hamurwa and Bufunda Sub-counties, document their findings, and provide feedback to the Headteachers. Therefore, Rubanda district LG education department developed inspection plans as per the guideline. Hence a full score of 2.There was evidence indicating that inspection plans for the year 2025 were developed.
The continued pro-activeness of officers demonstrated the Rubanda District’s continued commitment to promote accountability and continuous improvement in educational outcomes.
Therefore, credible evidence of developed inspection plans in accordance with the established guidelines.

b) Evidence that theLG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs
c) Evidence that allprimary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection
d) Evidence that theLG supported schools to develop SIPs to address areas of weakness observed during inspection
e) Evidence that theLG Inspector of
Schools conducted
School Performance
Assessments in all Government-aided primary schools
f) Evidence that theLG Education Officer has monitored inspection activities and implemented the Check and verify if all primary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection score 2 or else score 0.
There was evidence indicating that all schools were inspected once per term in 2025 and reports shared at school, LG, and national levels.
For instance, the inspection report dated
04/09/2024, signed by the Senior Inspector of Schools, Ms. Komuhangi Christine, confirmed that all government primary schools were inspected each term during the year 2024. Furthermore, on 13/02/2025, Ms. Daisy Lamunu, the District Education Officer (DEO), received the E-Inspection Report for Term III, 2024.
Additionally, the reports were shared at school levels. For example, Bukombe primary school received their term 1, 2025 inspection report on 12/6/2025.
In conclusion, Rubanda District LG shown commitment and consistency in conducting termly inspections across all schools. The department should uphold the efforts that inspection reports are promptly compiled and submitted to support transparency, accountability, and effective followup on identified issues.
Therefore, sufficient evidence exists to demonstrate that all schools were inspected and reports were shared at school, LG, and national levels as required.

the LG supported schools to develop SIPs to address areas of weakness observed during inspection score 2 or else score 0.
b) Evidence that theLG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs
c) Evidence that allprimary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection
d) Evidence that theLG supported schools to develop SIPs to address areas of weakness observed during inspection
e) Evidence that theLG Inspector of
Schools conducted
School Performance
Assessments in all
Government-aided primary schools
f) Evidence that theLG Education Officer has monitored inspection activities and implemented the There was evidence indicating that the Rubanda
District Local Government (LG) Education Department supported schools in developing School Improvement Plans (SIPs).
For example, Term III, 2024 School Improvement
Plan for Karungu Primary School submitted on 12/10/2024 highlighted among a concern of school dropouts. The school planned to mitigate this challenge by providing a conducive environment through recreational activities like participation in games and sports.
Additionally, on 20/08/2025 a one-day workshop was conducted at the District Rukiiko Hall to train stakeholders on the development of School Improvement Plans. Participants included Headteachers, School Management Committee members, PTA Chairpersons, and selected teachers. A total of 159 participants were recorded as having attended the training.
This shows commitment of Rubanda District LG Education Department in building the capacity of school stakeholders in developing and implementing School Improvement Plans (SIPs). Future workshops should include follow-up mechanisms to assess the effectiveness of the plans, ensuring continuous improvement in school performance and accountability. Therefore, there was credible evidence that the Rubanda District LG Education Department effectively supported schools in the preparation of SIPs.

the LG Inspector of Schools conducted
School Performance
Assessments in all Government aided primary schools
score 2 or else score
0
b) Evidence that theLG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs
c) Evidence that allprimary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection
d) Evidence that theLG supported schools to develop SIPs to address areas of weakness observed during inspection
e) Evidence that theLG Inspector of
Schools conducted
School Performance
Assessments in all
Government-aided primary schools
f) Evidence that theLG Education Officer has monitored inspection activities and implemented the There was credible evidence that schools’ performance assessment was conducted in all Government primary schools.
According to the SPA report for Term 3, 2025, submitted to the Directorate of Education Standards (DES) by the Senior Inspector of
Schools, Komuhangi Christine, all 110 Government-aided primary schools were assessed. The acknowledgment of receipt of the report was duly signed by Daisy Lamunu on 13/3/2025.
The successful completion of the School Performance Assessment demonstrates the strong commitment of education officials to upholding quality standards, transparency, and continuous improvement in teaching and learning.
b) Evidence that theLG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs
c) Evidence that allprimary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection
d) Evidence that theLG supported schools to develop SIPs to address areas of weakness observed during inspection
e) Evidence that theLG Inspector of
Schools conducted
School Performance
Assessments in all Government-aided primary schools
f) Evidence that theLG Education Officer has monitored inspection activities and implemented the
the LG Education Officer has monitored inspection
activities and implemented the inspection recommendations
score 2 or else score 0.
There was credible evidence that Rubanda District Local Government effectively conducted monitoring and inspection activities and implemented the recommendations for FY 2024/2025.
For instance, on 22/9/2024, Ms Starin Musiimenta from the Directorate of Education Standards (DES) acknowledged receipt of the E-Inspection Report for Term II, 2024.Additionally, on 20/8/2025, a one-day workshop was held at the District Rukiiko Hall focusing on strategies to mobilize and retain learners in order to reduce school dropouts and absenteeism, which were among the key challenges identified in the SPA report. Participants included headteachers, School Management Committee members, PTA
chairpersons, and teachers. A total of 159 participants were recorded to have attended the training. Hence, an award of a full mark.
the LG evaluated the
effectiveness of the implemented recommendations to improve learning outcomes and replan score 2 or else score 0.
b) Evidence that theLG developed a customized school Inspection Plan that highlight specific activities, verifiable indicators and outputs
c) Evidence that allprimary schools are Inspected at least once per term; and the inspection reports disseminated at school, LG and National level through e-inspection
d) Evidence that theLG supported schools to develop SIPs to address areas of weakness observed during inspection
e) Evidence that theLG Inspector of
Schools conducted
School Performance
Assessments in all
Government-aided primary schools
f) Evidence that theLG Education Officer has monitored
inspection activities and implemented the There was evidence indicating that the Rubanda District Local Government (LG) evaluated the effectiveness of implemented recommendations and developed new plans to further improve learning outcomes.
For example, a monitoring report dated 10/10/2025 detailed the implementation of inspection recommendations, which included actions such as sensitizing parents to reduce absenteeism, constructing teachers’ houses to minimize late-coming, and improving sanitary facilities, among others.
Furthermore, there was evidence of an inspection meeting held on 02/06/2025 for Term II, 2025, during which Minute 05/2025 addressed strategies to strengthen school inspection and monitoring processes.
Therefore, Rubanda District LG Education Department should continue to regularly evaluate the implementation of inspection recommendations and document corresponding action plans. Future evaluations should include measurable indicators of progress and involve key stakeholders to ensure that identified challenges are systematically addressed, leading to sustained improvements in learning outcomes.
Therefore, there was credible evidence that inspection recommendations were effectively evaluated and acted upon.

PMs and Indicators to
Incentivise Delivery of Accessible, Quality
and Efficient Health
Services
Summary of No.
requirements Definition of compliance Compliance justification Score
Quality

Evidence that DHO and ADHO MCH have supervised and supported all health facilities to ensure the LG either has no death or has audited all perinatal deaths that happened in all the facilities
• Obtain andreview DHIS2 to establish whether any of the health facilities
experienced Perinatal Death.
• Sample one (1)
Health Centre IV/District Hospital; and two (2) Health Centre IIIs.
• Obtain andreview Audit Reports and the MPDSR report to establish whether the sampled health
facilities
experienced Perinatal Death, conducted audits in the previous FY.
Check and verify if the DHO and ADHO MCH have supervised and supported all health facilities to ensure the LG either has no death or has audited all perinatal deaths that happened in
all the facilities score 6 or else score 0.
6
There was clear evidence from the District
Health Officer (DHO) and the Assistant District Health Officer (ADHO) in charge of MCH that all perinatal deaths that occurred in public health facilities were promptly reported by the respective facility in-charges and reviewed by the MPDSR committees within seven days, as required.
A review of DHIS2 extracts for FY 2024/25 confirmed that perinatal deaths from sampled facilities were reported and entered into the system. The sampled facilities and review timelines were as follows:
1. At Bufundi HCIII, a perinatal death was notified, reviewed, and discussed in MPDSR minutes on 26/10/2024, all on the same day.
2. At Hamurwa HCIV, the following perinatal deaths were recorded and reviewed:
3. A death notified on 24/04/2025, reviewed on 24/04/2025, with MPDSR minutes dated 24/04/2025
4. A death notified on 17/01/2025, reviewed on 23/01/2025, with MPDSR minutes dated 23/01/2025
5. A death notified on 15/02/2025, reviewed on 18/02/2025, with MPDSR minutes dated 18/02/2025
6. A death notified on 30/03/2025, reviewed on 04/04/2025, with MPDSR minutes dated 04/04/2025
Copies of perinatal death notification forms, completed audit reports, and signed MPDSR committee minutes were provided at Hamurwa HCIV and Bufundi HCIII, confirming that all reported perinatal deaths were formally audited.
During facility selection, Bwindi HCIII, which had no perinatal deaths during FY 2024/25, was included as the third sampled facility. The District Health Team explained that other public HCIIIs had been previously assessed and that the district has limited control over Private Not-for-Profit facilities.
A physical review of maternity registers at the sampled facilities showed that Hamurwa HCIV recorded 12 perinatal deaths and Bufundi HCIII recorded 1 perinatal death, which fully matched the DHIS2 records. Both facilities provided complete documentation, including notification forms, audit reports, and MPDSR minutes for all recorded deaths.
All reported perinatal deaths in the sampled public health facilities were reported, reviewed, and audited within seven days, with full documentation available and records consistent between maternity registers and DHIS2. The indicator requirements were fully met.
A score of 6 was awarded for this indicator.
Evidence that the LG has ensured that all malaria cases treated were tested
Access
• Obtain and review DHIS2 to establish that all treated malaria cases were tested.
Verify if the LG has ensured that all malaria cases treated were tested score 6 or else score 0
6
There was clear evidence from the District Health Officer (DHO) that all malaria cases treated in the sampled health facilities were first tested in line with national malaria treatment guidelines.
A review of OPD and IPD registers at Hamurwa HCIV, Bufundi HCIII, and Bwindi HCIII for
Quarter 2 (Q2) and Quarter 4 (Q4) of FY 2024/25 showed that the number of malaria cases diagnosed and treated was consistent with the number of laboratory-confirmed malaria-positive cases recorded in the laboratory registers. This information was further reconciled with DHIS2 extracts, which were signed by the Municipal Biostatistician, confirming data accuracy and completeness.
At Hamurwa HCIV, OPD and IPD registers showed that 45 malaria cases were treated in Q2 and 41 cases in Q4. Laboratory registers showed 45 positive tests in Q2 (5 by microscopy and 40 by RDTs) and 41 positive tests in Q4 (14 by microscopy and 27 by RDTs). The numbers treated exactly matched the number of positive tests.
At Bufundi HCIII, 43 malaria cases were treated in Q2 and 39 cases in Q4, as recorded in the OPD/IPD registers. Laboratory records showed
43 positive tests in Q2 (14 microscopy and 29 RDTs) and 39 positive tests in Q4 (7 microscopy and 31 RDTs), again matching the number of cases treated.
At Bwindi HCIII, OPD/IPD registers showed 10 malaria cases treated in Q2 and 13 cases in Q4. Laboratory registers recorded 10 positive RDT results in Q2 and 13 positive RDT results in Q4, fully consistent with treatment figures.
Across all three sampled facilities, the number of malaria cases treated was equal to the number of laboratory-confirmed malariapositive cases for both Q2 and Q4. There were no instances of presumptive malaria treatment without prior testing. The facility records were consistent with DHIS2 data, confirming reliability of the reported information.
All malaria cases treated at Hamurwa HCIV,
Bufundi HCIII, and Bwindi HCIII during Q2 and Q4 of FY 2024/25 were tested and confirmed positive before treatment, with full consistency between OPD/IPD registers, laboratory registers, and DHIS2 data. The indicator requirements were fully met.
A score of 6 was awarded for this indicator.
Evidence that LG facilities increased Out-patient (OPD) attendance by at least 5% between the previous FY but one and the previous FY
• Review DHIS2 for the previous two FYs and calculate the percentage increase in OPD attendance
Verify if the LG facilities increased Out-patient (OPD) attendance by at least 5% between the previous FY but one and the previous FY Score 4 or else 0
4
There was evidence from DHIS2 data for Rubanda District Local Government that outpatient attendance increased between FY 2023/2024 and FY 2024/2025.
The DHIS2 extract, signed and stamped by the
District Biostatistician and verified by the
District Health Officer (DHO), showed that total
OPD attendance was 165,038 patients in FY 2023/2024 and increased to 196,311 patients in FY 2024/2025.
Calculation of increase in OPD attendance:
Increase in OPD attendance
= 196,311 − 165,038
= 31,273 patients
Percentage increase
= (31,273 ÷ 165,038) × 100
= 18.9%
The increase of 18.9% is above the minimum required threshold of 5% between the two financial years.
Rubanda District Local Government achieved an increase in OPD attendance of 18.9%, meeting the indicator requirement.
A score of 4 (full marks) was awarded for this indicator.

4
a) Evidence that the LG hasensured that all public health facilities submitted quarterly VHT reports in the previous FY
b) Evidence that the LG hasensured that each public health facilities conducted at least 48 community outreaches in the previous FY score 4 or else 0
Review community outreach reports to establish whether all health facilities:
• Submitted quarterly VHT reports in the previous FY
Verify if the LG has ensured that all public health facilities submitted quarterly VHT reports in the previous FY score 2 or else 0
0
The assessor reviewed evidence from the District Health Office (DHO) to establish whether all public health facilities in Rubanda District submitted four quarterly VHT community outreach reports during FY 2024/2025, as required.
Verification was done through:
A review of the VHT reports receipt register at the DHO’s office.
A review of physical VHT quarterly report files submitted by health facilities.
A detailed review of submission records showed that not all public health facilities submitted all four quarterly VHT reports, therefore the indicator requirement was not fully met.
For the sampled and reviewed facilities, submission dates for Quarter 3 (Jan–Mar) and Quarter 4 (Apr–Jun) were as follows:
Hamurwa HCIV:
Q3 submitted on 7/04/2025; Q4 submitted on 4/07/2025 Bufundi HCIII:

Q3 submitted on 5/04/2025; Q4 submitted on 7/07/2025
Bwindi HCII:
Q3 submitted on 3/04/2025; Q4 submitted on 6/07/2025
Rubare HCIII:
Q3 submitted on 5/04/2025; Q4 submitted on 4/07/2025
Ikumba HCIII:
Q3 submitted on 5/04/2025; Q4 submitted on 7/07/2025
Muko General Hospital:
Q3 submitted on 6/04/2025; Q4 submitted on 6/07/2025
Ruhija HCIII:
Q3 submitted on 6/04/2025; Q4 submitted on 6/07/2025
Kishanje HCII:
Q3 submitted on 6/04/2025; Q4 submitted on 5/07/2025
Kabeere HCII:
Q3 submitted on 6/04/2025; Q4 submitted on 7/07/2025
Nyaruhange HCII:
Q3 submitted on 5/04/2025; Q4 submitted on 7/07/2025
Kakane HCIII:
Q3 submitted on 5/04/2025; Q4 submitted on 7/07/2025
Hakishenyi HCII:
Q3 submitted on 5/04/2025; Q4 submitted on 5/07/2025
Green Valley HCII:
Q3 submitted on 7/04/2025; Q4 submitted on 6/07/2025
Heal Medical HCII:
Q3 submitted on 6/04/2025; Q4 submitted on 5/07/2025
However, Rubanda PHC HCIII did not submit
VHT quarterly reports for Quarter 1 and Quarter 4, as confirmed by both the receipt register and the physical report files. This meant that the facility did not submit all four required quarterly reports for the financial year.
Because the indicator requires all public health

4
a) Evidence that the LG hasensured that all public health facilities submitted quarterly VHT reports in the previous FY
b) Evidence that the LG hasensured that each public health facilities conducted at least 48 community outreaches in the previous FY score 4 or else 0
Review community outreach reports to establish whether all health facilities:
• Conducted at least 48 community
outreaches in the previous FY including 4 at schools
Verify if the LG has ensured that each public health facilities conducted
at least 48 community
outreaches in the previous FY score 4 or else 0
facilities to submit four quarterly VHT reports, the absence of complete submissions from Rubanda PHC HCIII compromised the completeness requirement for the entire district.
Although several health facilities submitted their quarterly VHT reports, not all public health facilities in Rubanda District submitted all four required quarterly reports during FY 2024/2025. The indicator condition was therefore not fully met.
A score of 0 was awarded for this indicator. 4 The assessor reviewed DHIS2 printouts and outreach files from the sampled health facilities to establish whether each facility conducted a minimum of 48 community outreaches, including at least four school health outreaches, during FY 2024/2025.
The review confirmed that all three sampled health facilities Hamurwa HCIV, Bufundi HCIII, and Bwindi HCIII met or exceeded the outreach requirements, as follows:
1. Hamurwa HCIV conducted a total of 50 outreaches, comprising 44 community outreaches and 6 school health outreaches.
2. Bufundi HCIII conducted 81 outreaches, including 72 community outreaches and 9 school health outreaches.
3. Bwindi HCIII conducted 75 outreaches, comprising 60 community outreaches and 15 school health outreaches.
The outreach figures recorded in DHIS2 were consistent with entries in the facility outreach registers and summary reports reviewed at each sampled facility. All three facilities therefore met the requirement of at least 48 community outreaches, with four or more school health outreaches conducted within the financial year.
All three sampled health facilities conducted the required minimum of 48 community outreaches, including at least four school health outreaches, during FY 2024/2025. The indicator requirements were fully met.
5 Evidence that LG facilities Review DHIS2 for There was evidence from DHIS2 summary increased maternity care the previous two printouts, signed by the District Biostatistician service attendance FYs and establish and verified by the District Health Officer between the previous FY the increase in (DHO), showing that Rubanda District Local but one and the previous FY Government registered increases in key by not less than 2% i. Antenatal Care maternal and child health service indicators
1st Trimester, between FY 2023/2024 and FY 2024/2025, all exceeding the minimum required increase of 2
ii. Immunization for percent. measles, Rubella
(i) Antenatal Care Attendance – First Trimester
iii. Deliveries at
health facilities DHIS2 data showed that the number of women
attending ANC in the first trimester increased 6
A score of 4 (full marks) was awarded for this indicator.

If the LG facilities increased maternity care service attendance between the previous FY but one and the previous FY by not less than 2% for the following services:
i. Antenatal Care1st Trimester, score 2 or else 0
ii. Immunization formeasles, Rubella, score 2 or else 0
iii. Deliveries athealth facilities score 2 or else 0
score 6 if (i) (ii) and (iii) complied with or else 0
from 3,633 in FY 2023/2024 to 4,233 in FY 2024/2025.
Calculation:
1. Increase = 4,233 − 3,633 = 600
2. Percentage increase = (600 ÷ 3,633) ×
100 = 16.5%
The increase of 16.5% is above the required 2% threshold.
Criterion (i) met – Score 2 awarded.
(ii) Measles–Rubella Immunization
DHIS2 records showed that Measles–Rubella immunization increased from 9,545 children in FY 2023/2024 to 10,727 children in FY 2024/2025.
Calculation:
Increase = 10,727 − 9,545 = 1,182
Percentage increase = (1,182 ÷ 9,545) × 100 = 12.4%
The increase of 12.4% exceeded the minimum requirement of 2%.
Criterion (ii) met – Score 2 awarded.
(iii) Deliveries at Health Facilities
The number of institutional deliveries increased from 7,801 in FY 2023/2024 to 8,278 in FY 2024/2025, as per DHIS2 and facility delivery registers.
Calculation:
Increase = 8,278 − 7,801 = 477
Percentage increase = (477 ÷ 7,801) × 100 =
6.1%
The increase of 6.1% was above the 2% benchmark.
Criterion (iii) met – Score 2 awarded.
Rubanda District Local Government recorded verified increases in first trimester ANC attendance (16.5%), Measles–Rubella immunization (12.4%), and institutional deliveries (6.1%), all exceeding the required minimum increase of 2%.
All three criteria were fully met, and a total score of 6 (full marks) was awarded for this indicator.

Evidence that the LG increased the number of women of reproductive age receiving Family Planning (FP) services between the previous FY and previous FY but one
Review DHIS2 for the previous two FYs and establish the increase in uptake of Family Planning (FP)
Verify if the LG increased the number of women of reproductive age receiving Family Planning (FP) services between the previous FY and previous FY but one by 5% score 3 or else 0 There was evidence from DHIS2 summary printouts, signed by the District Biostatistician and verified by the District Health Officer (DHO), showing that Rubanda District Local Government registered an increase in the number of women of reproductive age receiving family planning (FP) services between FY 2023/2024 and FY 2024/2025. DHIS2 data showed that:
FY 2023/2024: 28,192 women received FP services
FY 2024/2025: 30,470 women received FP services
Calculation of increase:
Increase = 30,470 − 28,192 = 2,278 women
Percentage increase = (2,278 ÷ 28,192) × 100 = 8.1% (≈ 8%)
The increase of 8% is above the required minimum threshold of 5%.
A reconciliation of DHIS2 data with FP registers at the sampled facilities (Hamurwa HCIV, Bufundi HCIII, and Bwindi HCIII) confirmed that the figures reported were consistent and accurate.
Rubanda District Local Government achieved an 8% increase in the number of women of reproductive age accessing family planning services between FY 2023/2024 and FY 2024/2025, exceeding the 5% performance benchmark.
The indicator was fully met, and a score of 3 (full marks) was awarded.
Evidence that the LG enrolled at least 95% newly tested HIV positives into HIV chronic care in the previous FY
Efficiency
Review DHIS2 data to establish the percentage of newly tested HIV positives enrolled into HIV chronic care in the previous FY.
If the LG enrolled at least 95% newly tested HIV positives into HIV chronic care in the previous FY score 3 or else 0
There was evidence from the DHIS2 summary printout, verified by the District Biostatistician and the District HIV Focal Person, that Rubanda District Local Government enrolled at least 95% of newly tested HIV-positive clients into HIV chronic care during FY 2024/2025.
DHIS2 data showed that:
1. Number of newly tested HIV-positive clients: 192
2. Number enrolled into HIV chronic care:
192
Calculation:
Enrollment rate = (192 ÷ 192) × 100 = 100%
The achieved enrollment rate of 100% is above the minimum required threshold of 95%.
A review of ART registers in the sampled health facilities (Hamurwa HCIV, Bufundi HCIII, and Bwindi HCIII) confirmed consistency with the DHIS2 data.
Rubanda District Local Government achieved 100% enrollment of all newly tested HIVpositive clients into HIV chronic care in FY 2024/2025, exceeding the 95% benchmark.
The indicator was fully met, and a score of 3 (full marks) was awarded.
Evidence that the LG has ensured that midwives in all facilities attend to the required number ANC clients
• Review DHIS2data to establish the total ANC clients
• Review the LGHealth Workers payroll to establish the number of midwives
• Calculate theaverage.
i. If on averageeach midwife attended to at least 1200 ANC client per year score 3
ii. If on averageeach midwife attended to at least 800 ANC client per year score 2
There was evidence that Rubanda District Local Government (LG) ensured that midwives in all health facilities attended to the required number of Antenatal Care (ANC) clients during the Financial Year 2024/2025.
The district deployment and payroll records indicated a total of 28 midwives serving across all government health facilities. According to the DHIS2 summary printout, the total number of ANC clients recorded in FY 2024/2025 was 35,534.
By computation, each midwife attended to an average of 35,53428 /28 =1,269 clients per midwife per year
This figure exceeds the benchmark of 1,200 ANC clients per midwife per year, demonstrating that midwives in Rubanda District effectively attended to the expected workload.
Field verification at selected health facilities (Hamurwa HCIV, Bufundi HCIII, and Bwindi HCIII) confirmed the availability of midwives and active provision of ANC services as

9
Evidence that the LG ensured that patients admitted with Malaria averagely spend not more than 3 days on admission.
• Visit all Health
Centre IV/District General Hospital in the LG where applicable and 2 HC III
• Obtain andreview the IPD register for the last quarter and sample at least 5 patients (2 from each quarter) to establish admission to discharge of Malaria patients.
Verify if the LG ensured that patients admitted with Malaria averagely spend not more than 3 days on admission score 3 or else 0 reflected in both the facility registers and DHIS2 records.
Based on the verified data from DHIS2 and payroll records, the district achieved an average of 1,269 ANC clients per midwife, which is above the 1,200-client threshold required for a full score.
The indicator was fully achieved, and a score of 3 (Full Marks) was awarded.
3
There was evidence that Rubanda District Local Government ensured that patients admitted with malaria spent an average of not more than three (3) days on admission during FY 2024/2025.
Verification was conducted through a review of IPD registers in the three sampled health facilities, focusing on malaria admissions in Quarter 2 (Q2) and Quarter 4 (Q4). For each facility, five malaria patients per quarter were sampled, and the length of stay (LOS) was computed.
1. Hamurwa Health Centre IV
Q2 Length of Stay
1. Patient 1: 3 days
2. Patient 2: 3 days
3. Patient 3: 1 day
4. Patient 4: 1 day
5. Patient 5: 2 days
Total Q2 LOS: 10 days
Q4 Length of Stay Patient 1: 3 days

Patient 2: 3 days
Patient 3: 3 days
Patient 4: 2 days
Patient 5: 2 days
Total Q4 LOS: 13 days
Average LOS Calculation
1. Total LOS: 10 + 13 = 23 days
2. Number of patients: 10
3. Average LOS = 23 ÷ 10 = 2.3 days
2. Bufundi Health Centre III
Q2 Length of Stay
1. Patient 1: 3 days 2. Patient 2: 3 days 3. Patient 3: 2 days
4. Patient 4: 2 days
Total Q2 LOS: 10 days
Q4 Length of Stay
1. Patient 1: 2 days 2. Patient 2: 3 days 3. Patient 3: 2 days 4. Patient 4: 2 days
5. Patient 5: 3 days
Total Q4 LOS: 12 days
Average LOS Calculation
1. Total LOS: 10 + 12 = 22 days
2. Number of patients: 9
3. Average LOS = 22 ÷ 9 = 2.4 days
3. Bwindi Health Centre III
Q2 Length of Stay
1. Patient 1: 3 days 2. Patient 2: 2 days 3. Patient 3: 3 days
4. Patient 4: 3 days
Total Q2 LOS: 11 days
Q4 Length of Stay
1. Patient 1: 3 days 2. Patient 2: 3 days 3. Patient 3: 3 days 4. Patient 4: 2 days 5. Patient 5: 2 days
Total Q4 LOS: 12 days
Average LOS Calculation
Total LOS: 11 + 12 = 23 days
Number of patients: 9
Average LOS = 23 ÷ 9 = 2.6 days Across all sampled health facilities:

Human Resource Management
10
Evidence that the LG has recruited the critical staff in Health Centre IVs
• From the HRMUnit obtain and review staff lists for all facilities.
• Verify the staffnumber and their respective job positions deployed at each of the health facility.
• Sample one (1)Health Centre IV/District Hospital to verify deployment of the following critical staff:
o At least 3 MedicalOfficers,
o At least 5 theatrestaff,
o At least 5 clinicalOfficers
o At least 20Nurses,
o At least 6 Labpersonnel,
o At least 12midwives, o Health assistant
Score 5 or else 0
1. Hamurwa HCIV: 2.3 days
2. Bufundi HCIII: 2.4 days
3. Bwindi HCIII: 2.6 days
All averages were below the maximum threshold of 3 days.
The indicator was fully met, and a score of 3
was awarded.
0
There was only one HCIV that was Hamurwa in the District, and it was verified. According to the latest staff lists and the approved staff structure by the Ministry of Public Service the staff was not enough compared to the old structure
The staff deployment list dated 1st July 2025, indicated 46 staff as listed under this criteria below:
2Medical officer
1clinical officers
2 Nursing officers
3Midwifery
4 theatre staff
1 health assistant,
2 Laboratory technicians
The attendance record of the critical staff was in place in form of Daily attendance register to exemplify their presence
The recruited and deployed staff were tallying with the required number indicated in the LGMSD Assessment Mannual edited version 2025 page 50.

10
Evidence that the LG has recruited the critical staff in Health Centre IVs
• From the HRMUnit obtain and review staff lists for all facilities.
• Verify the staffnumber and their respective job positions deployed at each of the health facility.
• Sample two (2)
0
According to the old staff structure the number of staff deployed at each of the HC 111s was as follows:
The DLG had only 4 HC111’s which were operational and these were,
Bwindi HC111, Ikumba HC111, Mpungu HC111 and Ruhija HV111.
Two health Centre IIIs were sampled they included: Bwindi HC111 and Ikumba HC1I1 as required by the Assessment Manual.

Health Centre IIIs to verify deployment of the following critical staff:
• Evidence that the LG has recruited the following critical staff in Health Centre IIIs
o At least 2 ClinicalOfficers,
o At least 10Nurses,
o At least 2 Labpersonnel,
o At least 6midwives, o Health assistant Score 5 or else 0 The staff list for Bwindi HC III dated 1st July 2025 posted at both the facility notice board and inside the office of the facility in charge it had 17 staff members.
The staff number per position deployed was varied according to the staff list deployed in the facility they included the following.
1- The Senior Clinical Officer, Mr.Ndyomugyenyi Vincent was substantively recruited as a senior clinical officer appointed by the DSC on 6/08/2021, under minute DSC /44/2011 and was deployed at Bwindi HC III.
2- The Nursing officer Habinona Simon the assistant nursing officer deployed on 21/3/2013 under minute DSC 72/2013.
3- Madam Nankunda Christen assistant nursingofficer appointed on 17/08/2021, under minute DSC.
4- Madam Wase Safina she the assistant nursing officer posted on 15 /5 /2024 under minute number RDSC, /03 /25 /{22} ,
5- The Lab Assistant, Mr. Owembabazi Justuswas posted as a lab personnel member on 4 /3/ 2022. Under minute number of 61 /DSC/2017 {1v} and deployed at Bwindi HCIII.
6. The Lab Assistant, Mr. Ndyamuhaki Nelson a medical lab assistant was posted on 15 /10/2015 under minute number DSC 130/2015 and was deployed at Bwindi HC III.
7 The Lab Assistant, Miss Tukamusima Charity was posted as a medical lab assistant under minute RDSC 1033 /2020{c}
8- The Midwife, Miss Ahimbisibwe Agatha wasposted as assistant nursing officer Midwifery on 10/ 10/2023 by the district service commission.
9- Midwife Mr. Ampurira Dismash was posted
on 6 /10/2017 under minute number 61/2017
{i} ,
10- The facility health assistant Mr. Kasiji Moses appointed and posted on 4 /9/2020 under minute number 95/2011/2 {ii}
The health Center had no recommend staff according the old staff structure due to inadequate wage for recruitment and thus the LG did not comply.
At Ikumba HC111
The facility was visited and found that there was a functional staff structure of 10 medical officer excluding the support staff according to the staff list
1- There was one (1)1clinical officer Dr. Centenary Gervase in the facility deployed under minute No RDSC /12/2024.
2- Dr. Orikiriza Richard was posted as a

medical officer in Ikumba HC111 and he was deployed 12 /8/2023 by the DSC under minute No DSC /11 /8/2023 ,
3- Nurse, Ms Kyomugisha Rovinah was postedas a nursing officer in the facility by appointed by the DSC of Rubanda.
The health Center had no recommend staff according the old staff structure due to inadequate wage for recruitment and thus the LG did not comply.

11 Evidence that DHO and HR has ensured that all medical staff have valid practicing licenses to meet standards of practice by various regulating bodies to
improve quality of service outcomes
• Review staff file to establish whether all the medical staff have valid practicing license form MDPC, AHPC, NMC
If the DHO and HR has ensured that all medical staff have valid practicing licenses to meet standards of practice by various regulating bodies to improve quality of service outcomes Score 4 or else 0
4
There was evidence that the District Health Officer (DHO) and the Human Resource Office ensured that all medical staff in Rubanda District possessed valid practicing licenses issued by their respective professional councils during the Financial Year 2024/2025.
At the sampled Bwindi Health Centre III, staff files were reviewed, and all medical personnel had valid licenses from the Medical and Dental Practitioners Council (MDPC), Allied Health
Professionals Council (AHPC), and Nurses and Midwives Council (NMC), as appropriate to their cadres. The review confirmed the following:
1. Mr. Ndyomugyenyi Vincent, Senior ClinicalOfficer, appointed on 6th August 2021, held a valid practicing license No. 10443.
2. Mr. Habimana Simon, Assistant NursingOfficer, deployed on 21st March 2013, had a valid license No. 1686.
3. Mr. Owembabazi Justus, Medical LaboratoryOfficer, appointed on 4th March 2022, held a valid license No. 302751.
4. Ms. Nankunda Christine, Assistant NursingOfficer, appointed on 17th August 2021, had a valid license No. 9475.
5. Ms. Wase Safina, Assistant Nursing Officer(Midwifery), appointed on 15th May 2023, held a valid license No. 47274.
6. Mr. Ampurira Dismash, Enrolled Nurse,appointed under minute 61/DSC/2017(i), had a valid license No. 14537.
7. Mr. Ndyamuhaki Nelson, Medical LaboratoryOfficer, appointed on 15th October 2025, had a valid license No. 18662.
8. Mr. Kasiji Moses, Health Assistant, deployedon 4th August 2020, held a valid license No. 36344.
9. Ms. Tukamusima Charity, Medical LaboratoryAssistant, appointed on 22nd August 2020, had a valid license No. 34647.
All the licenses reviewed were current and duly signed by the respective professional councils. The files reviewed also contained copies of appointment letters, confirming that the HR office had verified licensing status prior to or during deployment.
12 Evidence that the LG ensures that all HCs conduct at least 7 CMEs in From the sampled
facilities obtain the CME schedule There was evidence that Rubanda District Local Government ensured that all sampled health facilities conducted at least seven (7) 2
Based on the reviewed evidence, the LG demonstrated full compliance with the requirement that all medical personnel maintain valid practicing licenses to uphold professional and quality-of-service standards. the previous FY, HC IVs are certified as CPD centers, and provide at least 4 CPDs to HC IIIs in the previous FY.
Obtain and review the CME reports to establish topics discussed and attendance by critical staff.
Obtain and review the CME/CPD
reports to establish whether
i. All HC IVs andDistrict Hospitals were certified as CME/CPD centers in the previous FY
ii. All HC IVs andDistrict Hospitals submitted the report to the Medical Council in the previous FY
iii. HC IVs andDistrict Hospitals provided at least 7 CME/CPDs to each of the HC IIIs under their jurisdiction
Verify if All HCs conduct at least 7 CMEs in the previous FY score 2 or else 0 Continuous Medical Education (CME) sessions during FY 2024/2025, in line with the indicator
requirements.
Bufundi Health Centre III
A file of CME activity reports was reviewed and confirmed that CME sessions were conducted regularly, mainly on Wednesdays, with topics and attendance documented.
The most recent CME was held on 5th
November 2025 on Diabetes Management at Primary Care Level, with notes still displayed on the chalkboard during the verification visit on 6th November 2025.
CME topics conducted included:
1. Diabetes management at primary care level
2. HIV service delivery
3. Infection prevention and control
4. Maternal and newborn care
5. Rational drug use
6. Emergency referral and triage
7. HMIS documentation and reporting
Attendance registers confirmed participation by critical staff, including the facility in-charge, clinical officers, nursing officers, and midwives. Hamurwa Health Centre IV
CME reports and attendance registers confirmed that at least seven CME sessions were conducted during the financial year.
Topics covered included:
1. HIV testing services
2. Management of cryptococcal meningitis
3. Sterilization
4. Viral haemorrhagic fevers
5. Infection prevention and control
6. HIV care and treatment
7. Episiotomy
Sessions were attended by critical staff, including the Medical Officer, Clinical Officers, Midwives, Enrolled Nurses, Laboratory staff, Health Inspector, and Health Educator.
Bwindi Health Centre III
CME records verified that at least seven CME sessions were conducted during FY 2024/2025.
Topics discussed included:
1. Management of HIV and Hepatitis B coinfections
2. Hypertension
3. Antenatal care and EMTCT
4. Medical waste management
5. Tuberculosis preventive therapy
6. Nutrition
7. Child immunization
Attendance included key staff such as the Senior Medical Clinical Officer, Enrolled

12
Evidence that the LG Obtain and review ensures that all HCs the CME reports to conduct at least 7 CMEs in establish topics the previous FY, HC IVs are discussed and certified as CPD centers, attendance by and provide at least 4 CPDs critical staff. to HC IIIs in the previous FY.
Obtain and review the CME/CPD
reports to establish whether
i. All HC IVs andDistrict Hospitals were certified as CME/CPD centers in the previous FY
ii. All HC IVs andDistrict Hospitals submitted the report to the Medical Council in the previous FY
iii. HC IVs andDistrict Hospitals provided at least 7 CME/CPDs to each of the HC IIIs under their jurisdiction
Verify if all HC IVs and District Hospitals were certified as CPD centers in the previous FY score 2 or else 0
12
Evidence that the LG ensures that all HCs conduct at least 7 CMEs in the previous FY, HC IVs are Obtain and review the CME reports to establish topics discussed and
Midwives, Enrolled Nurses, Laboratory
Technologist, Assistant Nursing Officer, Health Assistant, Records Assistant, and Nursing Assistant.
Based on the review of CME reports, attendance registers, and physical verification across Bufundi HC III, Hamurwa HC IV, and Bwindi HC III, there was sufficient evidence that all sampled health facilities conducted at least seven CME sessions during FY 2024/2025, with relevant topics and participation of critical staff.
The indicator was therefore fully achieved, and a score of two (2) was appropriately awarded.
2
There was evidence that all Health Centre IVs in Rubanda District were certified as Continuing Professional Development (CPD) centres during the previous Financial Year (FY 2023/2024), as required by the indicator.
At Hamurwa Health Centre IV, a CPD certificate issued by the Uganda Medical and Dental Practitioners Council (UMDPC) was physically verified.
1. The certificate was signed by the Registrar, UMDPC,
2. Issued on 26th November 2024, and
3. Valid for three (3) years, from 26th November 2024 to 26th November 2027.
4. The certificate authorizes the facility to conduct CPD activities and award CPD credits to medical practitioners in accordance with national professional regulations.
5. At Muko Health Centre IV, a valid CPD certificate was also presented and verified.
6. The certificate was issued by the Uganda
Medical and Dental Practitioners Council
(UMDPC),
7. Covered the previous Financial Year (FY 2023/2024), and
8. Was valid during the assessment period, confirming the facility’s authorization to host CPD activities.
The certification body for both Health Centre
IVs was clearly identified as the Uganda
Medical and Dental Practitioners Council (UMDPC), the nationally mandated authority responsible for accreditation of CPD centres.
Based on the verification of valid CPD certificates for both Hamurwa and Muko Health Centre IVs, issued by the authorized regulatory body and valid during the previous financial year, the indicator was fully met, and a score of two (2) was appropriately awarded.
2
There was evidence that Hamurwa Health Centre IV, as the supervising higher-level facility, provided Continuous Professional Development (CPD) and Continuous Medical certified as CPD centers, attendance by and provide at least 4 CPDs critical staff. to HC IIIs in the previous FY. Obtain and review the CME/CPD
reports to establish whether
i. All HC IVs andDistrict Hospitals were certified as CME/CPD centers in the previous FY
ii. All HC IVs andDistrict Hospitals submitted the report to the Medical Council in the previous FY
iii. HC IVs andDistrict Hospitals provided at least 7 CME/CPDs to each of the HC IIIs under their jurisdiction
Verify if all HC IVs and District Hospitals provided at least 4 CPDs to each of HC IIIs in the previous FY and submitted the report to the (relevant) Medical Council score 2 or else 0
Education (CME) sessions to lower-level Health Centre IIIs under its jurisdiction during the Financial Year 2024/2025.
For clarity, the “higher-level facility” referred to under this indicator is Hamurwa Health Centre IV, while the lower-level facilities are Bufundi HCIII and Bwindi HCIII, both of which were sampled during the assessment.
Verification at Hamurwa HCIV confirmed that CME/CPD sessions were routinely conducted for HCIII staff, either:
1. Upon formal request by the HCIIIs based on identified skills gaps, or
2. As part of Hamurwa HCIV’s routine mentorship and supervisory responsibilities.
Evidence reviewed at Hamurwa HCIV showed that at least four CPD/CME sessions were conducted for HCIII staff during the year, with the following verified sessions:
18 September 2024: HIV Testing Services – attended by Medical Officers, Clinical Officers, Midwives, Enrolled Nurses, Laboratory staff, Health Inspector, and Health Educator. 25 September 2024: Management of Cryptococcal Meningitis – attended by the same critical cadres. 30 October 2024: Sterilization – multidisciplinary participation confirmed. 6 November 2024: Viral Haemorrhagic Fevers – attendance included clinicians, nurses, laboratory staff, and public health staff.
(Additional sessions on infection prevention, HIV care and treatment, and episiotomy further demonstrated continuity beyond the minimum requirement.)
At Bwindi HCIII, staff confirmed participation in
CPD/CME sessions facilitated by Hamurwa HCIV, with documented sessions including:
Management of HIV/Hepatitis B co-infections,
Hypertension management,
ANC–EMTCT,
1. Medical waste management,
2. TB preventive therapy,
3. Nutrition, and 4. Child immunization.
Attendance lists showed participation by senior medical clinical officers, enrolled midwives, enrolled nurses, laboratory personnel, health assistants, and records assistants.
Regarding submission of CPD reports, evidence was available confirming that:
1. Hamurwa HCIV is a certified CPD centre, accredited by the Uganda Medical and Dental Practitioners Council (UMDPC),
2. The CPD certificate was issued on 26 November 2024 and is valid up to 26 Management and functionality of amenities
13
Evidence that health facilities in the LG have functional infection prevention and control amenities. • Sample one (1) Health Centre
IV/District Hospital (where they exist); and two (2) Health
Centre IIIs
• Observeexistence of the listed necessary infection prevention and
control facilities and supplies
• In case the LGhas no health facilities award score.
Verify if the health facilities in the LG have the following functional infection prevention and control amenities
Handwashing
facilities with soap or alcohol based sanitizer at all work stations score 2 or else 0
November 2027, and
3. CPD session reports and attendance records were compiled and submitted in line with UMDPC requirements, as evidenced by endorsed documentation kept at the facility.
Based on verified evidence that Hamurwa HCIV conducted at least four CPD/CME sessions for its HCIIIs, that these sessions were documented, and that CPD reporting to the Medical Council was undertaken through an accredited CPD centre, the indicator was fully met.
The Local Government satisfied all requirements of the indicator. A score of two (2) was appropriately awarded.
2
There was evidence that the selected health facilities in Rubanda District Local Government maintained functional hand-washing facilities with either soap or alcohol-based sanitizer at all major workstations during the Financial Year 2024/2025.
(1) At Hamurwa HC IV, hand-washing stationswere positioned at the outpatient department (OPD), maternity ward, and laboratory entrance, each fitted with a jerrycan and running tap. Soap and alcohol-based sanitizer were available at every point.
(2) At Bufundi HC III, two Veronica buckets withtaps and liquid soap were placed at the reception and maternity wing, and the sanitizer bottles were visibly in use.
(3) At Bwindi HC III, hand-washing facilitieswere stationed at the entrance to the OPD, immunization room, and maternity unit, with both soap and sanitizer available.
The LG ensured that all sampled health facilities had functional hand-washing facilities with soap or sanitizer at every workstation. A full score of 2 was awarded.

Centre IIIs
• Observeexistence of the listed necessary infection prevention and control facilities and supplies
• In case the LGhas no health facilities award score.
Verify if the health facilities in the LG have the following functional infection prevention and control amenities score 2 or else 0 There was evidence that all three sampled health facilities had functional sterilizers for medical equipment at the time of assessment.
Hamurwa Health Centre IV (HC IV):
A functional electric autoclave was physically observed in the sterilization area serving the maternity and minor theatre sections. The sterilizer was connected to power, switched on, and in active use. Sterilization records showed recent entries confirming routine use for delivery kits and procedure instruments. Bufundi Health Centre III (HC III):
The facility had a functional non-electric (kerosene-powered) sterilizer located in the treatment room. During observation, sterilized instruments were available and properly stored. Health workers demonstrated the sterilization process and confirmed regular use after clinical procedures.
Bwindi Health Centre III (HC III):
A functional electric sterilizer was observed in the maternity unit. The equipment was operational, clean, and supported by sterilization logs indicating recent and consistent use for medical equipment.
Verification was based on direct observation of the equipment, confirmation of operational status, and review of sterilization records at each facility.
All sampled health facilities had functional sterilizers for medical equipment, meeting the requirements of the indicator. A score of 2 (Full Marks) was therefore appropriately awarded.
Centre IIIs
• Observeexistence of the listed necessary infection prevention and control facilities and supplies
• In case the LGhas no health facilities award score.
Verify if the health facilities in the LG have the following functional infection prevention and control amenities
Waste management and
disposal facilities at all work stations including:
a. color codedwaste bins, biohazard bags and safety boxes
b. Sorting wasteaccording to color code
c. Placenta pitscore 2 or else 0 There was evidence that all sampled health facilities had functional waste-management and disposal systems that complied with the national color-coding standards.
At Hamurwa HC IV, color-coded bins red for infectious waste, yellow for sharps, and black for general waste were available in every ward and labeled clearly. Used syringes and sharps were safely stored in safety boxes. Waste was routinely sorted according to the color code before disposal. A functional placenta pit was observed, fenced, and covered.
At Bufundi HC III, similar color-coded bins and biohazard bags were in use, with visible signage instructing waste segregation. The placenta pit was in good condition with evidence of recent use.
At Bwindi HC III, the waste area was wellorganized with bins, liners, and a covered placenta pit located behind the maternity block.
All facilities demonstrated compliance with waste-management standards, including segregation and safe disposal. A full score of 2 was awarded.
Centre IIIs
• Observeexistence of the listed necessary infection prevention and control facilities and supplies
• In case the LGhas no health facilities award score.
Verify if the health facilities in the LG have the following functional infection prevention and control amenities
Clean human waste disposal facilities for patients and staff segregated between male and female with hand washing facility with water and soap score 2 or else 0
There was evidence that the sampled health facilities had clean and gender-segregated sanitation facilities for both patients and staff, each with a functioning hand-washing point.
(1) At Hamurwa HC IV, there were separatetoilets for male and female staff and patients, all cleaned daily by assigned support staff. Hand-washing facilities with soap were installed at each entry point.
(2) At Bufundi HC III, two stance VIP latrineswere maintained for male and female patients, with a jerrycan and soap placed nearby for hand-washing.
(3) At Bwindi HC III, the staff and patientlatrines were separated and in good sanitary condition, with functional hand-washing points adjacent to them.
The LG ensured that all health facilities maintained clean and gender-segregated sanitation facilities with hand-washing stations. A full score of 2 was awarded.

14
Evidence that the health facilities have visible sign posts listing all available services in local language offered free of charge
Evidence that the health facilities compound and service units have clear signs for directions in local language
Centre IIIs
• Observeexistence of the listed necessary infection prevention and control facilities and supplies
• In case the LGhas no health facilities award score.
Verify if the health facilities in the LG have the following functional infection prevention and control amenities
Safe water source score 2 or else 0
Sample one (1)
Health Centre IV/District Hospital; and two (2) Health Centre IIIs
• Observeexistence of the signposts and labels
• Obtain list ofservices offered from in-charge and compare with those on the signposts.
Verify if the health facilities have visible sign posts listing all available services in local language offered free of charge score 2 or else 0 There was evidence that all sampled health facilities had reliable and safe water sources for daily operations.
At Hamurwa HC IV, water was supplied through a piped system connected to the national water grid, with storage tanks in place to ensure uninterrupted supply.
At Bufundi HC III, the facility was connected to a protected spring located within the compound. Records in the maintenance book indicated that the water was treated with chlorine tablets every two weeks.
At Bwindi HC III, a rainwater-harvesting system comprising gutters, a storage tank, and a tap was available and functional, serving as a supplementary water source during periods of shortage.
2
There was evidence that Rubanda District Local Government (ensured all sampled health facilities displayed visible signposts listing the available health services offered free of charge, written in both English and Rukiga.
During field verification, all three sampled health facilities had clearly visible signposts at their entrances and within the compounds. The signposts listed the major services such as Outpatient care, Antenatal care, Immunization,
Family planning, HIV testing and counseling,
Delivery services, Laboratory services, and Child health clinics, consistent with the service lists provided by the facility in-charges.
(1) At Hamurwa Health Centre IV, in addition tothe main signpost placed at the junction leading to the facility, there was a bold wall inscription facing the main entry.
(2) At Bufundi HC III and Bwindi HC III, thesignposts were similarly bilingual, wellmaintained, and easily readable to both local residents and visitors.
The physical verification confirmed that all sampled facilities had visible and bilingual signposts listing all available free services, fully meeting the indicator requirement. A full score of two (2) was awarded.

14
Evidence that the health facilities have visible sign posts listing all available services in local language offered free of charge
Evidence that the health facilities compound and service units have clear
signs for directions in local
language Sample one (1)
Health Centre
IV/District Hospital; and two (2) Health Centre IIIs
• Observe existence of the signposts and labels
• Obtain list of services offered from in-charge and compare with those on the signposts.
Verify if the health facilities compound and service units have clear signs for directions in local language score 2 or else 0
Management of Financial Resources
15
Evidence that the LG has From the LG Health supported all health Officer, obtain and facilities to:
• Review
Evidence that the LG has bottleneck analysis supported all health report. facilities in analyzing bottlenecks, designing work • Review annual plans to address the work plan HMIS
bottlenecks, allocating 001 funds, and producing reports to improve health • Review annual outcomes and mitigate budget report HMIS identified issues. 020
• Narrative ActivityReport
Verify if the LG supported all health facilities to
i. Make abottleneck analysis;
ii. Design workplans to address the bottlenecks iii. Allocate funds to There was evidence that the compounds and service units of all sampled health facilities had clear directional signs written in Rukiga, guiding patients and visitors to different service points.
At Hamurwa HC IV, direction signs in Rukiga were mounted at visible points across the compound, clearly guiding clients to departments such as Obujanjabi bw’abakyara (Maternity Ward), Ekibanja ky’abarwadwa (Inpatient Ward), Abarugaho ahahoorera (OPD), and Ekisasiro (Waste Disposal Area).
At Bufundi HC III, arrows and signboards in Rukiga were installed along pathways to indicate locations of the Laboratory, Immunization Room, and Maternity Wing.
Similarly, Bwindi HC III displayed painted signs on walls and directional boards with simple Rukiga translations for easy understanding by patients from surrounding rural areas.
Patients interviewed during the visit confirmed that the signage made it easier to locate service units without requiring assistance from staff, reflecting effective communication and accessibility measures.
All sampled health facilities had clear directional signs written in the local language (Rukiga), aiding navigation and accessibility for all patients, including those with limited literacy in English.
5
There was evidence that Rubanda District Local Government supported all health facilities to conduct bottleneck analyses, design work plans, allocate funds, and produce reports aimed at improving service delivery and addressing identified health system constraints during the Financial Year 2024/2025.
From the review of the District Health Annual
Work Plan (HMIS 001) and Bottleneck Analysis Report, it was established that each facility had analyzed service delivery challenges in key thematic areas such as maternal and child health, family planning, HIV/AIDS care, immunization coverage, and disease surveillance.
The analyses identified recurring bottlenecks such as:
Irregular supply of medical commodities,
Shortage of trained health workers in maternity and laboratory departments,
Delays in financial disbursements, and Limited transport for community outreaches.

16 Evidence that the DHO makes a bottleneck analysis, design work plans to address bottleck, allocate funds, and produce reports to improve health outcomes.
activities intended to address the bottlenecks; and
iv. Produced reports which describe the activities
conducted and explains what has been achieved in relation to mitigating the identified bottlenecks and improving health outcomes
If (i) and (iv) complied with
score 5 or else 0
• Review annualwork plan HMIS 001
• Review annualbudget report HMIS 020
• Narrative ActivityReport
Based on these analyses, health facilities guided by the District Health Office developed targeted work plans outlining specific activities, expected outputs, timelines, responsible officers, and estimated budgets. For instance, Hamurwa HC IV’s FY2024/25 work plan prioritized quarterly community outreach activities, facility infrastructure maintenance, and staff capacity-building sessions. Similarly, Bufundi HC III developed a plan focusing on improving ANC attendance, while Bwindi HC III emphasized strengthening cold-chain management for immunization services.
The review of Annual Budget Reports (HMIS 020) showed that funds were allocated to address identified gaps. For example, budget allocations were made to procure infectioncontrol materials, repair maternity ward roofing, and conduct mobile immunization clinics.
Furthermore, Narrative Activity Reports submitted to the DHO demonstrated that the implemented interventions were aligned with the identified bottlenecks. These reports documented tangible achievements, such as increased ANC attendance, improved community engagement, and reduction in stock-outs of essential drugs through better procurement scheduling.
Interviews with the DHO and facility in-charges confirmed that the district health management team routinely provided technical support to facilities in carrying out the analyses, integrating findings into the annual plans, and ensuring proper monitoring of results.
Based on the reviewed reports, plans, budgets, and field verification, there was clear and credible evidence that Rubanda District supported all health facilities to:
i. Conduct comprehensive bottleneck analyses; ii. Design responsive work plans;
iii. Allocate funds to address the identifiedbottlenecks; and
iv. Produce narrative reports explainingprogress and outcomes achieved.
The evidence fully satisfies the indicator requirements.
A full score of five (5) was awarded.
5
There was evidence that the District Health
Officer (DHO) of Rubanda District Local Government conducted a bottleneck analysis, allocated funds to address the identified bottlenecks, and implemented the planned interventions during the Financial Year 2024/2025.
A review of the Bottleneck Analysis Matrix attached to HMIS 001 (Annual Health Sector

Verify if the DHO
i. Makes abottleneck analysis;
ii. Designs workplans to address the bottlenecks
iii. Allocated fundsto activities intended to address the bottlenecks; and
iv. Producedreports which describe the activities
conducted and explains what has been achieved in relation to improving health outcomes
If (i) and (iv) complied with score 5 or else 0 Work Plan) confirmed that key service delivery constraints were systematically identified at district and facility levels. The analysis highlighted critical bottlenecks affecting Hamurwa HC IV, Bufundi HC III, and Bwindi HC III, including low first-trimester ANC attendance, gaps in community outreach coverage, malaria burden, and cold-chain maintenance challenges.
Based on the identified bottlenecks, HMIS 001 detailed targeted interventions and responsibilities. At Hamurwa HC IV, the work plan prioritized intensified ANC community outreaches and mentorship of midwives to improve early ANC attendance. At Bufundi HC III, the work plan focused on scaling up integrated outreach services, particularly immunization and malaria prevention activities. At Bwindi HC III, the work plan emphasized strengthening cold-chain monitoring and increasing school and community outreaches to address immunization and child health gaps.
A review of HMIS 002 (Annual Health Sector Budget/Performance Report) confirmed that funds were allocated to directly address the identified bottlenecks. Budget lines under HMIS 002 showed allocation of resources for

Environment, Social, Health and Safety

outreach logistics, supervision activities, infection prevention supplies, and maintenance of cold-chain equipment, with expenditure benefiting the three sampled facilities through district-coordinated support activities.
Further review of the Narrative Performance Report attached to HMIS 002 demonstrated that the planned interventions were implemented. At Hamurwa HC IV, narrative reports documented increased ANC outreach sessions and supervision visits. At Bufundi HC III, the reports showed expanded community outreach coverage and improved reporting completeness. At Bwindi HC III, the reports highlighted strengthened immunization outreach and cold-chain functionality, with improvements reflected in DHIS2 reporting.
The narrative reports clearly linked implementation activities to the bottlenecks identified in HMIS 001 and demonstrated utilization of allocated funds as reflected in HMIS 002.
Based on the review of HMIS 001 and HMIS 002, there was credible evidence that the DHO conducted a bottleneck analysis, allocated funds to address the identified constraints, and implemented planned interventions across Hamurwa HC IV, Bufundi HC III, and Bwindi HC
III.
The requirements of the indicator were therefore fully met, and a score of five (5) was appropriately

workers and medical staff in health facilities
b) Evidence that the LG hastrained, sensitized patients, workers, medical staff and communities on measures to eliminate any form of violence/abuse and discrimination at health facilities
c) Evidence that HealthUnit Management Committee (HUMC) has been trained on stakeholder engagement grievance management as per the circular on grievance management by
MoGLSD
place
Verify the LG has put in place protection measures against any form of violence/abuse discrimination for patients, workers and medical staff in health facilities score 2 or else 0 Sampled Health Centre:
1. Muko HCIV
2. Bufundi HCIII
Muko HCIV
There was Evidence that the LG has put in place protection measures against any form of violence/abuse discrimination in health centers sampled (Muko HCIV). Provided evidence included; o Guidelines for managers and staff.
o National Young People and Adolescent Peer(YAPS) Implementation guide.
o Sexual & Gender Based Violence (GBV)Register in place, cases received, recorded and handled while others are referred to Police.
o Patients’ and staff rights displaced on notesboard.
o Gender Based Facilitation Guide-standard forthe provision of high-quality post-harvest care in health facilities: Gender Based Quality Assurance Tool: Facilitation Guide.
o The Core Ethical Principles of Health Care,dated 12/07/2024, signed and stamped by the Medical Superintendent.
Bufundi HCIII
There was Evidence that the LG has put in place protection measures against any form of violence/abuse discrimination in health centers sampled (Muko HCIV). Provided evidence included;
o Employment Act, 2006; Employment (SexualHarassment) Regulations 2012, statutory instrument 15 of 2012., Centenary, 1913-2013.
o Code of Professional Ethics-Uganda Medicaland Dental Practitioners Council (UMDPC).
o The Ethical and Professional Code of Conductfor Nurses and Midwives.
o HMIS MCH 021: Sexual & Gender BasedViolence (GBV) Register in place, cases received, recorded and handled while others are referred to Police.
o Patients’ and staff rights displaced on notesboard.
workers and medical staff in health facilities
b) Evidence that the LG hastrained, sensitized patients, workers, medical staff and communities on measures to eliminate any form of violence/abuse and discrimination at health facilities
c) Evidence that HealthUnit Management Committee (HUMC) has been trained on stakeholder engagement grievance management as per the circular on grievance management by
MoGLSD
place
LG conducted training and sensitization on the protection measures
Verify that the LG has trained, sensitized patients, workers, medical staff and communities on measures to eliminate any form of violence/abuse and discrimination at health facilities score 2 or else 0
1. There was evidence provided to confirm that trainings and sensitizations on measures to eliminate any form of violence/abuse and discrimination at health facility sampled (Muko HCIV) were conducted.
Provided evidence included;
• Report of training Health Management
Committees, Patients and workers of Muko HCIV on measures to eliminate any form of violence and abuse dated 09/12/2024; signed by Ag.CDO, Rubanda Trading Centre.
2. There was evidence provided to confirm that trainings and sensitizations on measures to eliminate any form of violence/abuse and discrimination at health facility sampled (Bufundi HCIII) were conducted.
Provided evidence included;
• Report on training of HUMC of Bufundi HCIIIon Grievance Management and Stakeholder Management, dated 20/05/2025, signed and stamped by Ag. SCDO, Kacerere Trading Centre, and submitted to CAO.
• Report on the training and sensitization onprotection and discrimination measures against Patients, Workers, Medical Staff and Communities of Bufundi HCIII, dated
08/04/2025, signed by Ag. SCDO, Kacerere Town Council.

workers and medical staff place
in health facilities
LG Health Office
b) Evidence that the LG has and Community trained, sensitized patients, Development
workers, medical staff and communities on measures to eliminate any form of violence/abuse and discrimination at health facilities
c) Evidence that Health Unit Management Committee (HUMC) has been trained on stakeholder engagement
grievance management as per the circular on grievance management by
MoGLSD Office have trained the HUMC on stakeholder engagement and grievance management
If the Health Unit
Management Committee (HUMC) has been trained
on stakeholder engagement grievance
management as
per the circular on grievance management by MoGLSD score 2 or else 0
Oversight and support supervision
18
Evidence that HUMCs From the LG Health
approved work plans and Officer, obtain and
budgets in all facilities, the
LGHT supervised and • Obtain and
There was Evidence provided that the LG
Health Office and Community Development Office trained the HUMC on stakeholder engagement and grievance management as per the circular on grievance management by MoGLSD Circular on grievance management Issued in July 2023 in Rubanda DLG.
The evidence provided included;
i. Report on the Training and StakeholderEngagement of HUMC at Hamurwa Health
Centre IV on Grievance Management; dated
19/05/2025; with attendance list; signed by SCDO Hamurwa Town Council; and submitted to the CAOs Office. Topics covered included; Key Roles of HUMC in Grievance Handling;
Process of Grievance Handling; Principles of Grievance Handling and, Benefits of effective Grievance Handling.
ii. Report on the Training and Sensitization onProtection Measures Against Violence and
Discrimination Against Patients, Workers,
Medical Staff and Communities at Hamurwa Health Centre IV; dated 10/04/2025; signed and stamped by SCDO Hamurwa Town Council; and submitted to CAO’s Office. Topics discussed included; Forms of Discrimination; legal framework and policies, etc.
iii. Report on the Training and StakeholderEngagement of HUMC at Bufundi Health Centre
III on Grievance Management and Stakeholder Engagement; dated 20/05/2025; with attendance list; signed by Ag. SCDO Kacerere Town Council; and submitted to the CAOs
Office. Topics covered included; Key Roles of
HUMC in Grievance Handling; Process of
Grievance Handling; Principles of Grievance Handling and, Benefits of effective Grievance Handling.
iv. Training of Health Unit Management Committee (HUMC) of Muko Butare Health
Centre II on Stakeholder Engagement and Grievance Management; dated 10/03/2025; with attendance list; signed by Community Development Officer-Muko Sub County; and submitted to the CAOs Office. Topics covered included; Definition of Grievance Management; The Grievance Management Process; Principles of Grievance Handling; Benefits of effective Grievance Handling; Definition of Stakeholder Engagement; Benefits of Stakeholder Engagement.
6
There was verifiable evidence that Health Unit Management Committees (HUMCs) approved work plans and budgets, the Local Government Health Team (LGHT) supervised and mentored

mentored all facilities for Data Quality Assurance (DQA), the LGHT supervised and mentored all facilities for the Expanded Program of Immunisation (EPI), and the LGHT discussed supervision findings and followed up on recommendations.
review HUMC minutes to
establish that they approved work plans and budgets
• Obtain andreview LGHT supervision and mentorship reports
• Obtain andreview LGHT Minutes
Sample one (1)
Health Centre IV/District Hospital; and two (2) Health Centre IIIs
Verify if there is evidence that:
i. That HUMCsapproved work plans and budgets in all facilities
ii. That LGHTsupervised and mentored all
facilities in relation to Data Quality Assurance (DQA)
iii. That LGHTsupervised and mentored all
facilities in relation to Expanded Program of Immunization (EPI)
iv. That the LGHTdiscussed supervision findings and followed-up on the recommendations made.
If (i) to (iv)
complied with score 6 or else 0 all sampled health facilities on Data Quality Assurance (DQA) and Expanded Programme on Immunization (EPI), and that supervision findings were discussed with follow-up actions implemented during FY 2024/2025.
(i) HUMC approval of work plans and budgets
Review of HUMC meeting minutes for FY 2024/2025 confirmed that work plans and budgets were discussed and approved through formal committee meetings at all sampled facilities, as required:
Hamurwa HC IV
HUMC meeting minutes dated 15 March 2025 showed that the committee reviewed and approved the facility work plan and budget. The minutes were signed by the HUMC Chairperson, Secretary, and the Facility Incharge.
Bufundi HC III
HUMC meeting minutes dated 10 February 2025 confirmed approval of the facility work plan and budget. The minutes bore signatures of the HUMC Chairperson, Secretary, and Facility In-charge and were submitted to the DHO’s office.
Bwindi HC III
HUMC meeting minutes dated 19 March 2025 documented review and approval of the facility work plan and budget, with signed attendance and resolutions authorizing implementation.
This evidence confirms that HUMC approval of work plans and budgets for all sampled health facilities occurred in the previous financial year.
(ii) LGHT supervision and mentorship on Data Quality Assurance (DQA)
Evidence from LGHT supervision and mentorship reports confirmed that all sampled facilities were supervised and mentored on DQA:
At Hamurwa HC IV, a DQA supervision report dated 18 April 2025, compiled and signed by the District Biostatistician and countersigned by the District Health Officer (DHO), documented verification of DHIS2 entries against OPD, IPD, maternity, and EPI source registers.
At Bufundi HC III, a DQA mentorship report dated 27 June 2025, signed by the Assistant DHO (MCH) and the District Biostatistician, confirmed mentorship on data accuracy, completeness, and timeliness of DHIS2 reporting.
At Bwindi HC III, a supervision report dated 27
June 2025, compiled by the District Biostatistician and endorsed by the DHO, documented cross-checking of source

documents and correction of data inconsistencies.
This confirms that LGHT supervised and mentored all sampled facilities on DQA during the previous FY.
(iii) LGHT supervision and mentorship on EPI
Supervision reports further confirmed LGHT mentorship on EPI across all sampled facilities:
1. At Hamurwa HC IV, an EPI supervision report dated 18 April 2025, compiled by the Assistant DHO (MCH) and signed by the DHO, documented review of immunization registers, vaccine stock management, and outreach performance.
2. At Bufundi HC III, an EPI mentorship report dated 27 June 2025, signed by the Assistant DHO (MCH), confirmed supervision on cold-chain monitoring, vaccine utilization, and defaulter tracking.
3. At Bwindi HC III, an EPI supervision report dated 27 June 2025, compiled by the Assistant DHO (MCH) and endorsed by the DHO, documented verification of EPI data consistency and outreach implementation.
This demonstrates that LGHT supervised and mentored all sampled facilities on EPI.
(iv) Discussion of supervision findings and follow-up of recommendations
Evidence that LGHT discussed supervision findings and followed up recommendations was confirmed through LGHT review meeting minutes:
Minutes of the LGHT meeting held on 12 May 2025, signed by the DHO, documented discussion of supervision findings from Hamurwa HC IV, Bufundi HC III, and Bwindi HC
III.
Follow-up actions recorded included:
1. Correction of DHIS2 reporting discrepancies identified during DQA supervision.
2. Improved documentation of EPI outreaches following gaps noted at facility level.
3. Strengthened cold-chain temperature monitoring following EPI supervision findings.
4. Subsequent supervision reports confirmed implementation of these recommendations.
Based on reviewed HUMC minutes, LGHT DQA and EPI supervision reports, and LGHT review meeting minutes, there was sufficient and verifiable evidence that:
HUMCs approved work plans and budgets for all sampled health facilities;
1. LGHT supervised and mentored all
sampled facilities on DQA;
2. LGHT supervised and mentored all sampled facilities on EPI; and
3. Supervision findings were discussed and recommendations followed up.
The indicator was therefore fully met, and the appropriate score should be awarded in line with the assessment framework.

20
Evidence that the LG has • Review HMIS submitted timely and monthly complete HMIS 108 and summaries
105 monthly summary data by the 14th day of the • Confirm with
preceding months. DHIS2 that summary data was submitted by the 14th of the preceding month
If the LG has submitted timely and complete HMIS 108 and 105 monthly summary data by the 14th day of the preceding months score 4 or else 0.
4
There was verifiable evidence that Rubanda District Local Government submitted timely and complete HMIS 105 and HMIS 108 monthly summary reports for all public health facilities by the 14th day of the following month, as required.
Verification was conducted through review of physical HMIS 105 and HMIS 108 monthly summaries, the HMIS submission register at the District Health Office, and DHIS2 data entry timestamps, all of which were consistent.
Evidence confirmed the following:
1. All health facilities submitted their completed HMIS 105 and 108 monthly summary forms to the DHO’s office by the 5th–7th day of the following month, in line with district reporting guidance.
2. The District Biostatistician entered and validated data for all facilities in DHIS2 by the 14th day of the month, as confirmed by DHIS2 system timestamps.
3. The HMIS submission register showed no missing monthly reports for any facility, confirming completeness.
4. Specific examples from the reviewed records include:
5. July 2025 reports for all health facilities were submitted by facilities between 4th– 6th August 2025 and entered into DHIS2 on 6th August 2025.
6. August 2025 reports were submitted by facilities between 4th–7th September 2025 and fully entered into DHIS2 by 10th September 2025.
7. Similar submission and entry patterns were observed across other reviewed months, with all DHIS2 entries completed before the 14th day deadline.
All reviewed HMIS 105 and 108 forms were fully completed, and the DHIS2 printouts were signed by the District Biostatistician and countersigned by the District Health Officer, confirming accuracy and completeness prior to submission to the Ministry of Health.
Based on the reviewed HMIS forms, submission registers, and DHIS2 records, there was sufficient evidence that all health facilities in Rubanda District consistently submitted complete and timely HMIS 105 and 108 monthly summary data within the required timelines.
The indicator was fully met, and a score of 4
was appropriately awarded.

PMs and
Indicators to
Incentivise
Delivery of
Accessible,
Quality and
Efficient Water and Sanitation
Services
Summary of No.
requirements Definition of compliance Compliance justification Score

Quality
1
a) Evidence thatthe water officer carried out routine water quality analysis (bacteriological and physical) for at least 20% of existing water facilities annually.
b) Evidence thatthe water officer conducted 100% quality analysis for new water sources in previous FY
c) Evidence thatthe LG conducted household sanitation surveys before connection to the new piped water facilities in the previous FY
d) Evidence thatthe Water Office provided feedback with action points for improvement to communities, WSCs, water Boards, and LLGs on the results from water quality analysis for existing water facilities and household sanitary surveys
for the new water facilities
e) Evidence thatthe water office followed up implementation of recommended remedial actions From the DWO:
• Obtain andreview the BPR to identify the new water sources implemented in the previous FY.
• Obtain andreview the water quality analysis reports of the existing and new water facilities
Verify if the water officer carried out routine water quality analysis (bacteriological and physical) for at least 20% of existing water facilities annually score 2 or else 0
2
There was insufficient evidence that Rubanda LG conducted routine water quality analysis (bacteriological and physical) for atleast 20% of water facilities (both new and existing) in FY2024/25. The assessor reviewed the quarter 4 Annual Budget Performance Report for the FY 2024/2025 dated and signed by the CAO on 4/08/2025. The report was received by the central registry and Rural Water and Sanitation Department of MWE on 10/07/2025. The report highlighted that the LG had a total of 482 protected springs, 47 boreholes, and 18 gravity flow schemes, equating to 547 facilities. Moreover, the report indicated that the following new water sources were constructed in the abovementioned financial year;
1. A protected spring named “Rwangara” in Bubaresubcounty, Ihanga Parish, Mugyegye-Kyarugondo LC1 with source number (1) was constructed using the DWSCG with bearing coordinates (820515, 9856814).
2. A protected spring named “Mungasire” in Bubaresubcounty, Bushura Parish, Nyakihanga LC1 with source number (2) was constructed using the DWSCG with bearing coordinates (825251, 9865286).
3. A protected spring named “Nyabishaki” in Hamurwasubcounty, Shebeya Parish, Nyabirigita-Nyakabungo LC1 with source number (3) was constructed using the DWSCG with bearing coordinates (826799, 9877373).
4. A protected spring named “Rwengoyi” in Mukosubcounty, Nyarurambi Parish, Bicereere LC1 with source number (4) was constructed using the DWSCG with bearing coordinates (814642, 9869978).
5. A protected spring named “Mumparo” in Ikumbasubcounty, Nyaruhanga Parish, Mumparo LC1 with source number (5) was constructed using the DWSCG with bearing coordinates (819069, 9872949).
6. A protected spring named “Rwamubinga” in Mukosubcounty, Butare Parish, Habutobere LC1 with source number (6) was constructed using the DWSCG with bearing coordinates (814027, 9867317).
7. A protected spring named “Bugoroba” in Bufundisubcounty, Kishanje Parish, Bugomora-Nyarurambi LC1 with source number (7) was constructed using the DWSCG with bearing coordinates (820515, 9856814).
8. A protected spring named “Kiyebe Primary school” inRuhija subcounty, Kiyebe Parish, Kiyebe LC1 with source number (1) was constructed using the DWSCG with bearing coordinates (814666, 9883958).
From the water quality analysis reports for FY2024/25 the
1
a) Evidence thatthe water officer carried out routine water quality analysis (bacteriological and physical) for at least 20% of
existing water facilities annually.
b) Evidence thatthe water officer conducted 100% quality analysis for new water sources in previous FY
c) Evidence thatthe LG conducted household sanitation surveys before connection to the
new piped water
facilities in the previous FY
d) Evidence thatthe Water Office provided feedback with action points for improvement to communities, WSCs, water Boards, and LLGs on the results from water quality analysis for existing water facilities and household sanitary surveys for the new water facilities
From the DWO:
• Obtain andreview the BPR to identify the new water sources implemented in the previous FY.
• Obtain andreview the water quality analysis reports of the existing and
new water
facilities
Verify if the water officer conducted 100% quality analysis for new water sources in previous FY score 2 or else 0 assessor discovered that water quality tests for all the above eight new sources were conducted. Furthermore, water quality tests for five old water sources were conducted in the same financial year, making a total of 13
water quality tests conducted that financial year. The assessor found that for the new and old water sources (dated 27/06/2025 respectively), signed and stamped by Ms. Kiconco Claire Torice, the water quality analyst under the Southwestern umbrella Water and Sanitation, for the Ministry of Water and Environment. This represents approximately 2.4% of the total (547) water facilities tested.
From the evidence presented above, the total number of facilities tested did not meet the minimum requirement (20%) for routine water quality analysis (bacteriological and physical) carried out for 100% of water facilities (both new and existing) in FY2024/25. The Assessor therefore gives a 0 for this indicator.
2
There was evidence that Rubanda LG conducted quality analysis for all new water sources constructed in FY2024/25 prior to connection. The assessor reviewed the quarter 4 Annual Budget Performance Report for the FY 2024/2025 dated and signed by the CAO on 4/08/2025. The report was received by the central registry and Rural Water and Sanitation Department of MWE on 10/07/2025. The report indicated that the following new water sources were constructed in the above-mentioned financial year;
1. A protected spring named “Rwangara” in Bubaresubcounty, Ihanga Parish, Mugyegye-Kyarugondo LC1 with source number (1) was constructed using the DWSCG with bearing coordinates (820515, 9856814).
2. A protected spring named “Mungasire” in Bubaresubcounty, Bushura Parish, Nyakihanga LC1 with source number (2) was constructed using the DWSCG with bearing coordinates (825251, 9865286).
3. A protected spring named “Nyabishaki” in Hamurwasubcounty, Shebeya Parish, Nyabirigita-Nyakabungo LC1 with source number (3) was constructed using the DWSCG with bearing coordinates (826799, 9877373).
4. A protected spring named “Rwengoyi” in Mukosubcounty, Nyarurambi Parish, Bicereere LC1 with source number (4) was constructed using the DWSCG with bearing coordinates (814642, 9869978).
5. A protected spring named “Mumparo” in Ikumbasubcounty, Nyaruhanga Parish, Mumparo LC1 with source number (5) was constructed using the DWSCG with bearing coordinates (819069, 9872949).
6. A protected spring named “Rwamubinga” in Mukosubcounty, Butare Parish, Habutobere LC1 with source number (6) was constructed using the DWSCG with bearing coordinates (814027, 9867317).
7. A protected spring named “Bugoroba” in Bufundisubcounty, Kishanje Parish, Bugomora-Nyarurambi LC1 with source number (7) was constructed using the DWSCG with bearing coordinates (820515, 9856814).
8. A protected spring named “Kiyebe Primary school” inRuhija subcounty, Kiyebe Parish, Kiyebe LC1 with source number (1) was constructed using the DWSCG with bearing coordinates (814666, 9883958).

e) Evidence that the water office followed up implementation of recommended remedial actions From the evidence presented above, the assessor found that one hundred thirty-six (136) water quality tests for all the above eight new sources were conducted from the laboratory of South western umbrella of Water and Sanitation, Kabale. The samples complied 100% with the physio-chemical and bacteriological tests respectively. The water quality test report for all the above new water sources was dated 27/06/2025, duly signed and stamped by Ms. Kiconco Claire Torice, the water quality analyst under the Southwestern umbrella Water and Sanitation, under the Ministry of Water and Environment.
From the evidence presented above, there was evidence that water quality analysis was conducted for all (100%) new water sources as required by this indicator. The Assessor therefore gives a full score.

existing water facilities annually.
b) Evidence thatthe water officer conducted 100% quality analysis for new water sources in previous FY
c) Evidence thatthe LG conducted household sanitation surveys before connection to the
new piped water facilities in the previous FY
d) Evidence thatthe Water Office provided feedback with action points for improvement to communities, WSCs, water Boards, and LLGs on the results from water quality analysis for existing water facilities and household sanitary surveys for the new water facilities
• Obtain andreview the BPR
to identify the new water sources implemented in the previous FY.
• Obtain andreview household sanitary survey reports for new piped water facilities.
Verify if the LG conducted household sanitation surveys before connection to the new piped water facilities in the previous FY score 2 or else 0
2
The assessor confirmed that Rubanda LG conducted household sanitation surveys before connection to the new water facilities for FY2024/25. The assessor found that a household Sanitation Survey was conducted for GFS systems and protected springs that were yet to be constructed along Nyakasazi and Rwaseyeza GFS pipelines, and protected springs in Bicereere, Habutobere, Rwangara, Bukaju, and Mungyengye villages. The survey report was compiled and signed by the Assistant District Water Officer – Sanitation, Mr. Tiwangye Barnabas on 17/07/2024, addressed to the DWO who acknowledged receipt of the same with a signature on it.
Based on the evidence presented above, it was evident that the LG conducted household sanitation surveys before connection to the new water facilities for FY2024/25 as evidenced in the report provided by and acknowledged by the DWO. The assessor, therefore awards a full score for this performance measure
existing water facilities annually.
b) Evidence thatthe water officer conducted 100% quality analysis for new water sources in previous FY
c) Evidence thatthe LG conducted household sanitation surveys before connection to the new piped water facilities in the previous FY
d) Evidence thatthe Water Office provided feedback with action points for improvement to communities, WSCs, water Boards, and LLGs on the results from water quality analysis for existing water facilities and household sanitary surveys for the new water facilities
From the DWO:
• Check and review feedback reports on the results from water quality analysis for existing water facilities and household sanitary surveys for the new water facilities.
Verify if the the Water Office provided feedback with action points for improvement to communities, WSCs, water
Boards, and LLGs on the results from water quality analysis for existing water facilities and household sanitary surveys for the new water facilities score 2 or else 0.
0
There was insufficient evidence verifying whether feedback with action points was provided to stakeholders on water quality analysis reports (for existing facilities), and household sanitation surveys (for new facilities).
The assessor reviewed a household sanitary survey feedback meeting for new water facilities that was conducted and chaired by the ADWO-Sanitation, Mr. Tiwangye Barnabas on 11/9/2024 addressed to the DWO who acknowledged receipt of the same with a signature on it. The report included action points named “Reactions/ way forward” under Min 6/2025. From the evidence presented in the above-mentioned report, there was no information relating to which analysis reports or previous issues that the report was responding to.
The assessor also found that the availed feedback reports for new and old water sources were only addressed to subcounty chiefs of Bubare, Muko, Hamura, Bufundi, Nyamweru, Ikumba. The assessor found that these reports were not accompanied by written narrative, making them almost impossible to be interpreted by a non-technical person. Moreover, despite water quality results being conducted on communal water facilities, no meeting was held to inform the residents of the respective villages about the status of water quality in their areas, neither were subcounty chiefs instructed to hold such village meetings.
Based on the evidence and findings presented above,
Rubanda LG did not effectively verify whether feedback (with action points) was provided to stakeholders on water quality analysis reports (for existing facilities), and household sanitation surveys (for new facilities). The assessor therefore awards a 0 for this performance measure.
existing water facilities annually.
b) Evidence thatthe water officer conducted 100% quality analysis for new water sources in previous FY
c) Evidence thatthe LG conducted household sanitation surveys before connection to the
new piped water facilities in the previous FY
d) Evidence thatthe Water Office provided feedback with action points for improvement to communities, WSCs, water Boards, and LLGs on the results from water quality analysis for existing water
facilities and household sanitary surveys for the new water facilities
Access
From the DWO:
Check for follow up reports on implementation of
recommended remedial action
Verify that the water office followed up implementation of
recommended remedial actions score 2 or else 0 0
There was limited evidence confirming that the LG followedup implementation of recommended remedial actions from water quality analysis reports and household sanitation surveys. The assessor reviewed a report titled “Follow-up Report of the Recommendations Made During Feedback meetings” dated 21/02/2025 compiled by the ADWOSanitation, Mr. Tiwangye Barnabas, addressed to the DWO who acknowledged receipt of the same on the same date with a signature. The report included the names of the technical team that conducted the follow-up with the purpose of providing an update on the progress made to improve water quality, sanitation and hygiene from the villages where feedback was taken during the surveys. Moreover, it aimed at assessing the effectiveness of the implemented initiatives, identify any challenges, and recommending strategies for further improvement. Much as the report had the above-mentioned title, the assessor found that the information contained in the report did not meet the expectations of the current indicator since the challenges from the previous water quality reports and sanitation surveys were not effectively captured to warrant the score.
The assessor also found that the availed feedback reports for new and old water sources were only addressed to subcounty chiefs of Bubare, Muko, Hamura, Bufundi, Nyamweru, Ikumba. The assessor found that these reports were not accompanied by written narrative, making them almost impossible to be interpreted by a non-technical person. Moreover, despite water quality results being conducted on communal water facilities, no meeting was held to inform the residents of the respective villages about the status of water quality in their areas, neither were subcounty chiefs instructed to hold such village meetings.
Based on the evidence and findings presented above, Rubanda LG did not effectively follow-up implementation of recommended remedial actions from water quality analysis reports and household sanitation surveys. The assessor therefore awards a 0 for this performance measure.

2 Evidence that the From the population with Ministry MIS for access to safe the previous FY water service is and previous FY either above 70% but one: There was evidence from the WEIS district safe water coverage data as of the end of FY2024/25, indicating that Rubanda DLG had a safe water coverage of 72.49% for FY2023/24. Moreover, the assessor found that Rubanda DLG had 80% safe water access in FY2024/25. The assessor found that overall, District safe water access improved by 7.51% between FY2023/24 and FY2024/25. Despite this improvement, the LG's safe water access level is above 70%, as required by this indicator. Thus, the assessor gives a full score. 5
or has increased between the previous FY one and the previous
FY • Obtain and check data access to safe water in the previous FY but one and compare with safe water access in the previous FY
Verify if the population with access to safe water service is either above 70% or has increased between the previous FY one
and the previous
FY but one score 5 or 0
3
a) Evidence thatthe DWO has
prioritized at least 70% of the budget
allocations for the current FY to LLGs that are underserved (based on the average district water coverage) score 2 or else 0.
b) If at least 70%of budgeted
water projects were implemented in sub-counties with safe water coverage below the district average in the previous Financial Year From MoWE MIS and the DWO obtain and review the district safe water coverage data, (disaggregated by LLG); the AWP and budget for the current FY and reports to determine
whether DWO allocated funds to LLGs that are underserved
Verify if the
DWO has
prioritized at least 70% of the
budget
allocations for the current FY to LLGs that are underserved (based on the average district water coverage) score 2 or else 0.
0
There was limited evidence to determine whether at least
70% of the FY2025/26 budget was allocated to underserved LLGs (based on average district safe water coverage). The assessor reviewed the WEIS district safe water coverage data (disaggregated by LLG) as of the end of FY2024/25 and found that the sub-counties in Rubanda DLG had the following safe water coverage percentages;
1. Bubare – 79%
2. Bufundi – 82%
3. Hamurwa – 77%
4. Ikumba – 82%
5. Muko – 52%
6. Nyamweeru – 91%
7. Ruhija – 95%
The assessor reviewed the FY2024/25 WEIS data, which further indicated that the average safe water coverage for Rubanda DLG in FY2023/24 was 80%. The LLGs whose safe water access percentages were below this average included Bubare – 79%, Hamurwa – 77%, and Muko – 52%, which were deemed underserved.
The assessor reviewed the AWP for the FY2025/26 dated and signed by the CAO on 21/07/2025 with a reference number, CR/D/213/03, which was submitted to the central registry for MoWE on 22/07/2025, and stamped ‘Approved’ by the MWE Water and Sanitation Department on
22/07/2025. The total water budget was UGX 1,321,406,624. The AWP stated that the following projects were to be executed in that financial Year;
3
a) Evidence that
the DWO has prioritized at least 70% of the budget
allocations for the current FY to LLGs that are underserved (based on the From MoWE MIS and the DWO obtain and review the district safe water coverage data, (disaggregated by LLG)
From the BPR of
1. Small spring protection at Bufundi Nyarurambi village,Kishanje parish (1) budgeted for UGX 3,500,000; Small spring protection at Muko Kyafurwe village, Kyenyi parish budgeted for UGX 3,500,000; 2 Small spring protection at Ruhija budgeted for UGX 7,000,000; Small spring protection at Ikumba budgeted for UGX 3,500,000; Small spring protection at Nyamweru budgeted for UGX 3,500,000.
2. Source protection for Mirunda GFS in Muko subcountywas budgeted for UGX 35,800,500.
3. Source protection for Kanyankwanzi GFS and pipenetworks in Bubare subcounty was budgeted for UGX 120,000,000.
4. Phase II construction of Nyakasazi GFS in NyamweruSubcounty was budgeted for UGX 900,000,000
5. Construction of the RWH tank at Kaara P/S was budgetedfor UGX 35,000,000
6. Construction of the RWH tank at Mukisa Catholic churchin Hamurwa subcounty, budgeted for UGX 8,500,000
7. Rehabilitation of Rwaseyeza GFS budgeted for UGX50,000,000
The above planned projects equate to UGX 1,171,300,500.
The assessor reviewed the AWP and found that the following projects were planned for Bubare Subcounty (59% coverage) and Muko (48% coverage), as highlighted in the WEIS 2024/25 data.
1. Small spring protection at Muko Kyafurwe village, Kyenyiparish, budgeted for UGX 3,500,000
2. Source protection for Mirunda GFS in Muko subcountywas budgeted for UGX 35,800,500.
3. Source protection for Kanyankwanzi GFS and pipenetworks in Bubare subcounty was budgeted for UGX 120,000,000.
4. Construction of the RWH tank at Mukisa Catholic churchin Hamurwa subcounty budgeted for UGX 8,500,000
The assessor found that the above projects totaled UGX 167,800,500 equivalent to approximately 14.3% of the budget allocated to underserved LLGs based on the average district safe water coverage. From the above evidence and findings, it was evident that the 14.3% budget Rubanda DLG allocated is less than the recommended 70% of the FY2025/26 budget for underserved LLGs, based on the average district safe water coverage required by this performance indicator. Thus, a score of 0 is awarded.
0
There was limited evidence to prove whether 70% of the budgeted water projects for FY2025/26 were implemented in sub-counties with safe water coverage below the district average. The assessor reviewed the WEIS district safe water coverage data (disaggregated by LLG) as of the end of FY2024/25 and discovered that sub-counties in Rubanda
DLG had the following safe water coverage percentages;
1. Bubare – 79%
2. Bufundi – 82%
average district water coverage) score 2 or else 0.
b) If at least 70% of budgeted water projects were implemented in sub-counties with safe water coverage below the district average in the previous Financial Year the previous FY ascertain whether the budgeted water projects were implemented.
Verify If at least
70% of budgeted water projects were implemented in sub-counties with safe water coverage below the district average in the previous Financial Year score 3 or else 0.
3. Hamurwa – 77%
4. Ikumba – 82%
5. Muko – 52%
6. Nyamweeru – 91%
7. Ruhija – 95%
Considering the average safe water coverage for Rubanda
DLG of 80% as provided by the MoWE MIS data for FY 2024/25, the assessor found that LGs with safe water access percentages below this average, including Bubare and Muko, were underserved.
The assessor further reviewed the AWP and budget for FY (2024/2025), reference number CR/D/213/03, dated and signed by the CAO on 15/07/2024. The document was submitted to the MoWE central registry on 16/07/2024. The budget is also stamped ‘Approved’ by the MWE Water and Sanitation Department on 16/07/2024. Furthermore, the
AWP and budget were received by the Ministry of Local
Government and the Ministry of Finance, Planning, and Economic Development, respectively, on 26/07/2025. The assessor reviewed the AWP and budget and discovered that the following projects were to be executed in this financial Year;
1. Small spring protection at Bufundi Nyarurambi village,Kishanje parish (1) budgeted for UGX 3,500,000; Small spring protection at Muko Kyafurwe village, Kyenyi parish budgeted for UGX 3,500,000; 2 Small spring protection at Ruhija budgeted for UGX 7,000,000; Small spring protection at Ikumba budgeted for UGX 3,500,000; Small spring protection at Nyamweru budgeted for UGX 3,500,000.
2. Source protection for Mirunda GFS in Muko subcountywas budgeted for UGX 35,800,500.
3. Source protection for Kanyankwanzi GFS and pipenetworks in Bubare subcounty was budgeted for UGX 120,000,000.
4. Phase II construction of Nyakasazi GFS in NyamweruSubcounty was budgeted for UGX 900,000,000
5. Construction of the RWH tank at Kaara P/S was budgetedfor UGX 35,000,000
6. Construction of the RWH tank at Mukisa Catholic churchin Hamurwa subcounty, budgeted for UGX 8,500,000
7. Rehabilitation of Rwaseyeza GFS budgeted for UGX50,000,000
The assessor discovered that 3/7 of the budgeted water projects for this financial year were implemented in subcounties with safe water coverage below the district average. This translates to approximately 43%, which is below the 70% required by this performance measure. The district, therefore, scores 0 for this indicator.

5
From the Ministry MIS for
that existing rural the current FY: There was evidence to verify that the 5 sampled water facilities were functional as reported. The assessor reviewed the DWO Q4 report and discovered that the LG had a total of 482 protected springs, 47 boreholes, and 18 gravity flow schemes. The 2024 WEIS data indicated that 84% of the water facilities in Rubanda DLG were functional. The assessor sampled the following 5 facilities to verify their functionality as reported.
1. A protected spring named “Bugoroba spring” located atBugoroba Subcounty.
2. A protected spring named “Mungasire spring” in BubareSubcounty
3. A GFS located at Gwaseza cell in Bufundi Subcounty
4. A borehole located at Kandihes village in Ikumbasubcounty.
5. A borehole located at Kabirizi Primary school in Ikumbasubcounty
water facilities are functional. • Obtain andcheck data on functionality of water facilities
• Sample 5facilities to determine
functionality of water facilities.
• If above 90%score 5
• Between 70%-89% score 2 or else 0
The assessor verified that all the 5 sampled water facilities were functional, equating to 100% as required by the current performance measure. Therefore, the assessor gives a full score.
5
that 80% water facilities have functional water & sanitation oversight committees From the There was evidence to confirm that the oversight Ministry MIS for committees for the 5 sampled water facilities were the current FY: functional. The assessor reviewed the WEIS data and DWO
Q4 report, and discovered that Rubanda DLG had a total of • Check data on 482 protected springs, 47 boreholes, and 18 gravity flow functionality of schemes. The WEIS data further indicated that a total 395 water & water facilities in Rubanda DLG had functional WSCs. The sanitation assessor interviewed the caretaker and members of WSCs committees for the following water facilities to determine whether their respective oversight committees were functional.
• From the
sampled water 1. The assessor interviewed the Chairman of Bugobora facilities spring who also doubles as the Vice chairman of Bugoroba interview the village LC1, Mr. Bonanibo Moses, Bugoroba Subcounty who caretaker and confirmed that they have a 9-member WSC which sits once members of the every month to discuss and review the status of the water user committees source to determine
whether the 2. The assessor interviewed Mr. Ndyomugabe Robert, the oversight caretaker of Mungasire spring in Bubare Subcounty who committees are confirmed that they have an 8-member WSC which meets functional (e.g. every Wednesday to discuss and review the status of the collect O&M water source. Moreover, other committee members funds regularly including Ms. Uimana Moureen – the spring chairperson, Mr. with good Francis Herbert Bazohera – Spring Chairman, Mr.
record keeping, Turyamwijuka Isaac – Secretary, Mr. Akorabirungi Radias – undertake minor Member, and Ms. Patience Ninsiima – caretaker were repairs and present
maintaining
adequate 3. The assessor interviewed Mr. Kakombe Peter, the sanitation chairman of the GFS located at Gwaseza cell who confirmed around the that a 7-member WSC is available that sits once every water source month to review the status of the facility. Moreover, Mr. and receive and Mande Vincent – caretaker and Ms. Florence Ndinabo – the respond to the Chairperson Gwaseza cell, also confirmed the existence and grievances. functionality of the WSC for the facility.
Score 5 or else 0
4. The assessor interviewed Mr. Atwongyere Ambrose, thecaretaker of a borehole located at Kihande village, Ikumba Subcounty who confirmed the existence and functionality of the 9-member WSC and they sit every month to assess the status and functionality of the water facility.
5. The assessor interviewed Mr. Nkwasibwe Micheal, thecaretaker of a borehole located at Kabirizi Primary school in Ikumba subcounty who confirmed the existence and functionality of the 7-member WSC which sits monthly to discuss the status of the water facility. Moreover, other WSC members including Ms. Musiimenta Judith-vice chairperson,
Ms. Twijukye Miria – Vice secretary, Mr. Tarasisiyo Byarugaba – Ex officio, Mr. Sande Dismus – Committee chairman, and Mr. Tumuhebwe Brumeo – Committee secretary were present.
From the findings presented above, there was evidence from the caretakers and members of WSCs that the oversight committees were functional. Therefore, the assessor gives a full score.
Efficiency
0
From the DWO: No evidence was presented indicating that Rubanda DLG
conducted any drilling for new water sources. Thus,
that the installed • Obtain information on the design capacity of the available water
water facilities drilling/survey sources was unavailable. Moreover, no yield data were
provide water of reports and available for any available water source. However, the
adequate yield check whether following facilities were sampled to determine their yield.
score installed
facilities meet 1. A protected spring named “Bugoroba spring” located at
the water Bugoroba Subcounty had approximately 0.5 liters/second
quantity (approximately 1.8 m3/h).
standards.
2. A protected spring at Bubare Subcounty named
• Sample 5 “Mungasire spring” had approximately 0.4 liters/second
water facilities (approximately 1.44 m3/h).
and determine
whether the 3. A GFS located at Gwaseza cell had approximately 0.5
yield meets the liters/second (approximately 1.8 m3/h).
design capacity
as per the 4. A borehole located at Kihande village, Ikumba subcounty,
drilling and yielded approximately 0.4 liters/second (approximately 1.44
design reports m3/h).
If the sampled 5. A borehole located at Kabirizi Primary school in Ikumba
water facilities subcounty yielded approximately 0.4 liters/second
yield meets the (approximately 1.44 m3/h).
design capacity
Despite the absence of drilling reports and associated data,
score 5 or else 0
the values obtained from field sampling exceed the
minimum threshold for point sources and are indicative of
the standards. Therefore, the assessor awards a full score.

that the installed water facilities provide water service all the time score 5 or else 0
• From the DWOobtain information about downtime or hours of service of source or service (down time should not exceed one week)
• Sample 5
water facilities and determine whether the
water facilities provides water at all times
If the LG has ensured that the installed water facilities provide water service all the time score 5 or else 0
5
There was evidence that the 5 sampled water facilities provided water at all times with down time not exceeding one week as described below;
1. The assessor interviewed the Chairman of Bugoboraspring who also doubles as the Vice chairman of Bugoroba village LC1, Mr. Bonanibo Moses, Bugoroba Subcounty who confirmed that the facility provided water at all times, is accessible at all times, and that they had never had any breakdown.
2. The assessor interviewed Mr. Ndyomugabe Robert, thecaretaker of Mungasire spring in Bubare Subcounty who confirmed that the spring provided adequate water at all times and had never broken down before. Moreover, other committee members including Ms. Uimana Moureen – the spring chairperson, Mr. Francis Herbert Bazohera – Spring Chairman, Mr. Turyamwijuka Isaac – Secretary, Mr. Akorabirungi Radias – Member, and Ms. Patience Ninsiima – caretaker were present and confirmed that the facility provided water at all times and was accessible at all times.
3. The assessor interviewed Mr. Kakombe Peter, thechairman of the GFS located at Gwaseza cell. He confirmed that the facility provided water at all times ever since it was constructed. Moreover, Mr. Mande Vincent – caretaker and Ms. Florence Ndinabo – the Chairperson Gwaseza cell, also confirmed that the facility provided water all the time and had never broken down.
4. The assessor interviewed Mr. Atwongyere Ambrose, thecaretaker of a borehole located at Kihande village, Ikumba Subcounty who confirmed that the borehole provided water all the time.
5. The assessor interviewed Mr. Nkwasibwe Micheal, thecaretaker of a borehole located at Kabirizi Primary school in Ikumba subcounty. Mr. Nkwasibwe Micheal, together with other WSC members confirmed that the borehole provided water at all times. They mentioned that when it once broke down, they solicited UGX 1000 from each community member and contacted the DWO who sent a technician and within four days, the borehole had been repaired and was fully functional up to now.
From the findings presented above, there was evidence that above sampled facilities provided water all the time as reported by the facility caretakers, chairmen, and members. For the borehole that broke down at Kabirizi Primary school under (5), it took four days to be repaired which is within the threshold of one week required under this performance measure. Thus, a full score was awarded.

Human Resource Management

10
Evidence that communities receive Backup technical support from the Water Office. • From DWOfield obtain monitoring reports, review
and verify that communities received backup technical support.
• Sample Watersources to ascertain that communities receive backup technical support.
If the
communities There was evidence that the communities where the 5 sampled water sources are located received backup technical support as detailed below;
1. A protected spring named “Bugoroba spring” located atBugoroba village, LC1, Bugoroba Subcounty. The Chairman of Bugobora Spring, who also doubles as the Vice Chairman of Bugoroba village LC1, Mr. Bonanibo Moses, confirmed that the facility provides water at all times and has never had any breakdowns. He however noted that as a WSC, they’re always in touch with the ADWO-Mobilization in case they need any assistance concerning the water facility, who later forwards it to the DWO.
2. A protected spring at Bubare Subcounty named
“Mungasire spring”. The caretaker of Mungasire spring, Mr. Ndyomugabe Robert, confirmed that the spring provides adequate water at all times and has never broken down before. Moreover, other committee members including Ms. Uimana Moureen – the spring chairperson, Mr. Frais Herbert
received Backup Bazohera – Spring Chairman, Mr. Turyamwijuka Isaac – technical Secretary, Mr. Akorabirungi Radias – Member, and Ms. support from the Patience Ninsiima – caretaker were present and confirmed Water Office. that they always receive support through the ADWOScore 10 or else Mobilization. 0
3. A GFS located at Gwaseza cell. Mr. Kakombe Peter, GFScommittee chairman, confirmed that the facility has provided water at all times ever since it was constructed. Moreover, Mr. Mande Vincent – caretaker and Ms. Florence Ndinabo – the Chairperson Gwaseza cell, confirmed that the committee members had full access to the DWO and the ADWO-mobilization in case they faced any issues with the facility.
4. A borehole located at Kihande village, Ikumba Subcounty.Mr. Atwongyere Ambrose, the caretaker, confirmed that the borehole has provided water continuously since it was rehabilitated, and that the WSC has contact with DWOSupply, ADWO-Mobilization, and DWO in case they need any support.
5. A borehole located at Kabirizi Primary school in Ikumbasubcounty. Mr. Nkwasibwe Micheal, together with other WSC members confirmed that when the facility broke down, they contacted the DWO who sent a technician in four days and the facility was repaired.
From the findings presented above, there was evidence that communities received backup technical support from the district water office, especially through the ADWOMobilization and the DWO. Thus, a full score was awarded. 10
Evidence that the constructed water facilities have basic functional amenities. From DWO: There was evidence that the 5 sampled constructed facilities had basic functional amenities as detailed below;
• Sample 5
water sources to 1. A protected spring named “Bugoroba spring” located at ascertain that Bugoroba Subcounty had a water diversion channel, grass, the water and a fence.
facilities have
fences, soak- 2. A protected spring at Bubare Subcounty named away pits, storm “Mungasire spring” had a water diversion channel and water diversion grass.
channels and
grass. 3. A GFS located at Gwaseza cell had a fence and a water diversion channel.
• For the pipedwater facility 4. A borehole located at Kihande village, Ikumba subcounty, check for: i) had a fence and a water diversion channel.
Reliable water
5. A borehole located at Kabirizi Primary school in MM source and subcounty had a water diversion channel and a soak-away intake structure,
pit.
(ii) storage
tanks or From the field sample findings presented above, there was reservoirs, (iii) evidence that the five sampled facilities had basic reliable functional amenities, including diversion channels, grass, pumping fences, and a soak-away pit. Thus, a full score was system, (iv) awarded. piped networks, (v) tap stands /water kiosks.
If the sampled water facilities have the basic amenities Score
10 or else 0
Management of Financial Resources

a) Evidence thatthe water officer allocated and
spent the NWR
grant in line with the subprogramme grant & budget guidelines score 6 or else 0.
b) Evidence thatthe water officer submitted quarterly reports to MoWE on the 10th day of the first month of the subsequent quarter
From the Planner obtain and review a copy of the sector AWP for previous FY and the progress report and check whether allocations and expenditures for the sector NWR grant were done as per the subprogramme guideline s.
Verify if the water officer allocated and spent the NWR grant in line with the subprogramme grant & budget guidelines score 6 or else 0.
6
There was evidence that NWR grant was allocated and spent in compliance with the DWSSCG budget and implementation guidelines. The assessor reviewed the quarter 4 Annual Budget Performance Report for the FY 2024/2025 dated and signed by the CAO on 4/08/2025. The report was received by the central registry and Rural Water and Sanitation Department of MWE on 10/07/2025. In the budget, UGX 53,126,936 was allocated to NWR. Of this The NWR grant was spent as follows:
1. Coordination meetings – 8,864,000
2. Extension workers’ meetings – 4,040,000
3. Construction supervision visits – 3,231,000
4. Regular data collection and analysis – 2,968,000
5. Commissioning of water and sanitation facilities –3,433,182
6. Follow-up for O&M behavior change for environmentalissues – 1,927,572
The total expenditure equates to UGX 24,463,754 which is approximately 46% of the NWR which exceeds the 40% minimum requirement. Based on the evidence presented above, the NWR grant was allocated and spent in compliance with the DWSSCG budget and implementation guidelines. Thus, the assessor gives a full score.

10 a) Evidence that From MoWE: the water officer
allocated and Obtain a spent the NWR schedule for
grant in line with submission of
the sub- the LG reports programme grant and check There was evidence that Rubanda LG submitted each of the four quarterly reports to MoWE, by the 10th day of the first month following each quarter as described below;
1. The first quarter (July-Sept) progress report signed by theCAO on 03/10/2024 was received by the central registry of the Directorate of Water Development-MWE, and the Rural Water Supply and Sanitation department of MWE on 04/10/2024.
2. The second quarter (Oct-Dec) progress report signed bythe CAO on 08/01/2025 was received by the central registry of the Directorate of Water Development-MWE, and the Rural Water Supply and Sanitation department of MWE respectively on 08/01/2025.
3. The third quarter (Jan-Mar) progress report signed by the 4
& budget guidelines score 6 or else 0.
b) Evidence that the water officer submitted quarterly reports to MoWE on the 10th day of the first month of the subsequent quarter whether the DWO submitted quarterly progress reports in time
Verify if the water officer submitted quarterly
reports to MoWE CAO on 03/04/2025 was received by the central registry of on the 10th day the Directorate of Water Development-MWE, and the Rural
of the first Water Supply and Sanitation department of MWE month of the respectively on 10/04/2025.
subsequent
quarter score 4 4. The fourth quarter (Apr-Jun) progress report signed by or else 0 the CAO on 07/07/2025 was received by the central registry
of the Directorate of Water Development-MWE, and the Rural Water Supply and Sanitation department of MWE respectively on 10/07/2025.
Based on the evidence presented from the four quarterly reports, there was proof that Rubanda LG shared each of the 4 quarterly reports to MoWE by the 10th day of the first month following each quarter. The assessor therefore gives a full score.
Environment, Social, Health and Safety
11 Evidence that the • From the There was evidence that the Rubanda LG conducted training and sensitization for the WSCs on protection measures, grievance management, and stakeholder engagement, and that the WSCs and communities implemented actions outlined in water source protection plans. The evidence reviewed included sensitization training reports, sensitization meeting minutes, and a grievance Log.
The assessor reviewed a report on the sensitization meeting organized by the DW department in Bubare Subcounty on 13/10/2024 to discuss the status of the borehole and its rehabilitation plan, the critical requirements per the WME guidelines, and how the community will manage the water source after rehabilitation. A 6-member committee was elected and trained on their roles and responsibilities. Members also agreed that the community members shall pay user fees per household. The report was compiled by Ms. Imaniraguha Peace, who also included the attendance lists
The assessor also reviewed a report on the sensitization meeting organized by the DW department in Nyamweru Subcounty, dated 08/1/2025, to discuss the water and 10
LG conducted training and sensitisation of the water and sanitation committees on the protection measures, the WSCs and communities implemented
actions in water source protection plans for water sources constructed last FY, and the LG
Water Office and
Community
Development
Office trained the
Water User Committee on grievance District Water Office obtain and review
• Water sourceprotection plans for water sources constructed in the previous FY.
• Trainingreports for the water and sanitation committees on water source protection, GRM and stakeholder engagement.
• Sample 5
water facilities
to ascertain that sanitation situation at Nyakasazi Spring water source and
water source management and how the community would manage the water source after
protection stakeholder rehabilitation. A 7-member water user committee was measures were engagement. elected. The report was compiled by Ms. Imaniraguha implemented Peace, the ADWO-Mobilization, and the attendance lists are attached.

• From the LG Water Department, obtain and review: Water sub-programme ABPR and check whether the LG has included
status of implementation of water source protection plans Check and verify
i. Evidence thatthe LG conducted training and sensitization of the water and sanitation committees on the protection measures
ii. Evidence thatthe WSCs and communities implemented
actions in water source protections plans for water sources constructed last FY.
iii. Evidence thatthe LG Water Office and
Community
Development Office have trained the Water User Committee on grievance management
and stakeholder engagement
If (i) to (iii) met
score 10 or else
0
The assessor also reviewed a report on the sensitization meeting organized by the DW department in Mparo Ikumba Subcounty on 12/1/2025 to discuss the water and sanitation situation at the Mparo Spring water source and how the community will manage the water source after rehabilitation. A 7-member committee was elected. The report was compiled by Ms. Imaniraguha Peace, the ADWOMobilization, and received by the DWO on 12/1/2025 with the attendance list attached.
The assessor reviewed a report on the sensitization field meeting held on 15/1/2025 in Muko Subcounty, specifically in Bicerere, to fulfill critical requirements, including providing safe water for domestic use and forming water use committees to help the community maintain their water source. The report included the names of 7 elected members of the committee. It was compiled by Ms. Imaniraguha Peace, the ADWO-Mobilization, and the attendance lists have been attached.
The assessor reviewed a report on the sensitization meeting organized by the DW department in Bugoroba, Nyarurambi Bufundi Subcounty, on 17/1/2025, to discuss the water and sanitation situation at the Bugoroba Spring water source and how the community will manage it after rehabilitation. A 9-member committee was elected. The report was compiled by Ms. Imaniraguha Peace, the ADWOMobilization, and the respective attendance lists have been attached.
The assessor reviewed a report on the sensitization meeting held on 26/03/2025, aimed at selecting a central Gravity Flow Scheme committee for Ikole village in Ikole trading center, Nyamweru Parish, Nyamweru Subcounty, and attended by the Chairmen of LC1 and LC3, respectively. A nine-member committee was elected, and their roles and responsibilities were highlighted. The minutes were compiled by Ms. Imaniraguha Peace, the ADWOMobilization, and the attendance lists were attached.
The assessor also reviewed the water source management plan for FY2024/25, dated 24/7/2024, addressed to the CAO. The plan was prepared and signed by Ms. Katushabe
Pamela, the Senior environmental officer, and Mr. Kwezi Gordon, the District CDO. However, the CAO did not acknowledge this plan.
The assessor reviewed the grievance Log, which noted that a grievance redress committee meeting was held on 28/03/2025 in the production boardroom. Under MIN.4/DGRC/MARCH/2025, the assistant DWO raised a grievance regarding the refusal to pay water user fees at the Nyakabungo borehole on 7/01/2025. The DWO acted by sensitizing the beneficiary community and by forming and training water user committees. The grievance log was compiled by Mr. Kahwezi Gordon, the district CDO, approved by Mr. Mucunguzi Elly, the Principal Assistant Secretary, and received by the CAO.
Based on the evidence presented above, the LG conducted training and sensitization of the WSCs on the protection measures, grievance management, and stakeholder engagement. The WSCs and communities implemented the required actions in their water source protection plans. The assessor therefore awards a full score.

Oversight and support supervision
12 a) Evidence that From the district There was evidence that the LG monitored 100% of public the water officer water office: sanitation facilities and atleast 25% of water supply facilities has monitored annually. The evidence reviewed included quarterly DWSCC
100% of public • Obtain the list minutes, water and sanitation monitoring form, quarterly sanitation of water progress reports, district water monitoring plan, and facilities and at facilities in the quarterly field monitoring reports. least 25% of LG
water supply 1. The assessor reviewed minutes for the first quarter of the facilities per • Obtain and DWSCC meeting that was held on 29/09/2024 at Rubanda quarter review the Town Council and chaired by the Mr. Otika David, the DWO. monitoring plans The minutes were prepared by the meeting secretary, Mr. 10
b) Evidence that previous FY the findings from
monitoring were • Check the discussed with monitoring the DWSCC and reports of each among other project and agenda items key establish issues identified whether the from quarterly water officer monitoring of monitored the
water facilities WSS projects
and and public
recommended sanitation corrective actions facilities
from monitoring (including ESHS were aspects, water implemented. quality .).
If the water officer has Agaba Paul.
2. The assessor reviewed minutes for the second quarterFY2024/25 of the DWSCC meeting that was held on 17/12/2024 at Rukiiko hall and chaired by the Mr. Mucunguzi Elly, the Principal Assistant Secretary and received by the CAO. The minutes were prepared by the meeting secretary, Mr. David Otika, the DWO.
3. The assessor reviewed minutes for the third quarterDWSCC meeting held on 03/3/2025 at the district headquarters, chaired by Mr. Elly Mucunguzi, who also approved the minutes on behalf of the CAO. The minutes were recorded by Ms. Birungi Harriet Mary, the Clerk to council.
4. The assessor reviewed minutes for the fourth quarterDWSCC meeting held on 29/6/2025 in the production boardroom at the District Headquarters, chaired by Mr. Elly Mucunguzi, who also approved the minutes on behalf of the
monitored 100% CAO. The minutes were recorded by Ms. Kobugabe Joanita, of public the communication officer. sanitation
facilities and at The assessor reviewed the district water and sanitation least 25% of monitoring form for FY2024/25 that included a list of eleven water supply (11) sanitation facilities, specifically pit latrines that were facilities per monitored in the same FY in the different Subcounties,
quarter score 10 parishes, and villages. All sanitation facilities were reported or else 0 as functional with active user management committees and regular attendance of management committee meetings. The sanitation facilities monitoring form was signed and stamped by the ADWO-Supply.
The assessor reviewed the evidence that the DWO provided the quarterly progress reports duly signed and received by the central registry of the Directorate of Water Development-MWE, and the Rural Water Supply and Sanitation department of MWE as follows:
1. First quarter (July-Sept) progress report signed by theCAO on 03/10/2024. And received by MWE on 04/10/2024.
2. Second quarter (Oct-Dec) progress report signed by theCAO on 08/01/2025 and received by MWE on 08/01/2025.
3. Third quarter (Jan-Mar) progress report signed by the CAOon 03/04/2025 and received by on 10/04/2025.
4. Fourth quarter (Apr-Jun) progress report signed by theCAO on 07/07/2025 and received by MWE on 10/07/2025.
The assessor also confirmed that the DWO, Mr. Otika David, presented the district water monitoring plan for FY 2024/2025 dated 30/07/2024. The plan included the scheduled monitoring dates per quarter and Subcounty for the four quarters. The plan was signed and stamped by the DWO. The assessor also reviewed field monitoring reports for water sources for the four quarters as follows;
1. For Muko Subcounty, all four quarterly monitoring reportsfor all water sources including Protected springs, Deep boreholes, were reported as functional with good quality.
2. For Ikumba Subcounty, all four quarterly monitoringreports for all water sources including Protected springs, Deep boreholes, and GFS were reported as functional with good quality.
3. For Muko Subcounty, all four quarterly monitoring reportsfor all water sources including Protected springs, Deep boreholes, and GFS were reported as functional with good quality.
4. For Bubare Subcounty, all four quarterly monitoringreports for all water sources including Protected springs and Deep boreholes were reported as functional with good quality.
5. For Ruhija Subcounty, all four quarterly monitoringreports for all water sources including Protected springs and Deep boreholes were reported as functional with good quality.
6. For Nyamweru Subcounty, all four quarterly monitoringreports for all water sources including Protected springs and shallow wells were reported as functional with good quality.
Based on the evidence and findings presented above, Rubanda DLG monitored 100% of public sanitation facilities and at least 25% of water supply facilities annually. The assessor therefore awards full marks.

12 a) Evidence thatthe water officer has monitored 100% of public sanitation facilities and at least 25% of water supply facilities per quarter
b) Evidence thatthe findings from monitoring were discussed with the DWSCC and among other From the DWO, There was evidence that the findings from the quarterly obtain the monitoring were discussed; and recommended corrective DWSCC actions from monitoring were implemented in the minutes minutes, DWO for the DWSCC for four quarters of FY2024/25 dated progress reports respectively as 29/09/2024, 17/12/2024, 03/3/2025 and and AWP and 29/6/2025 respectively. The respective quarterly minutes check whether were tabulated with three columns including the names of key issues the attendees, minute number, issues discussed and the discussed in action points. Agenda (4) of all the four respective quarterly DWSCC were minutes effectively captured and read “Reviewing of the from the last field monitoring reports for water and sanitation quarterly facilities in all Subcounties”. The minutes for all the four monitoring quarterly minutes presented effectively captured the above exercises. agenda and the respective action points/ corrective actions.
For example, under Minute 4 “MIN 4 WSC-024” of the first Check whether quarter titled “FIRST QUARTER WATER AND SANITATION remedial actions CORDINATION COMMITTEE MEETING HELD ON 25/09/2024 10
agenda items key were AT RUBANDA TOWNCOUNCIL HALL” dated 26/9/2024, it was issues identified incorporated in resolved that the DWO considers construction of a VIP from quarterly the AWP. latrine at the district headquarters in the next FY2025/2026. monitoring of Moreover, in the AWP for FY2025/2026 presented by the water facilities If the findings DWO, they planned to construct six (6) small spring and from monitoring protection wells costing a total of UGX 21,000,000 and a pit recommended were discussed latrine in Nyakabugo village costing UGX 25,000,000. corrective actions with the DWSCC
from monitoring and among Based on the findings and evidence presented, there was were other agenda proof that findings from the quarterly DWSCC monitoring implemented. items key issues were discussed and recommended corrective actions were identified from implemented. The assessor therefore awards full marks.
quarterly monitoring of
water facilities
and recommended corrective actions from monitoring were implemented.

PMs and Indicators to
Incentivise Delivery of
Accessible, Quality and
Efficient Micro-scale
Irrigation Services
No. Summary of requirements Definition of compliance Compliance justification Score

Quality
1
Evidence that the Local
Government has in the previous FY trained all micro-scale irrigation beneficiary farmers on good field management practices, and the farmers are implementing these practices From the SAE, obtain and review the list of farmers that benefited from micro-scale irrigation funds in the previous FY
Sample at least 5 beneficiary farmers.
Visit the Sampled farmers to establish,
if they are implementing at least four (4) of the following practices: Trenching Mulching weeding, manuring, thinning, spacing,
soil and water conservation
If the farmer practices at least any four of the above practices score 10 else 0 10 There was evidence that the 26
farmers in the list of beneficiaries signed by Rubanda DLG SAE on 02/09/2025 whose irrigation systems were installed in the previous FY 2024/25 were practicing the soil and water conservation practices and as observed in the field verification visits. A report on monitoring, Training and supervision dated 30/06/2025 signed by SAE provided more evidence on training of farmers on the practices of soil and water conservation of Terraces, contour-band, mulching, trenching, Manuring, and others.
The following farmers were visited, interviewed and field observations of the practices they are implementing on 6/11/2025;
1. Rubalema Denis, who benefited on drag hose solar powered irrigation systems located in Muko subcounty, he grows beans, and coffee where he practices at least the following soil and water conservations; Terraces, contourband, weeding, spacing and mulching of his beans and coffee plants.
2. Byengoma Nicholas, who benefited on drag hose solar powered irrigation system located in Hamurwa Sub County. he is dealing in vegetables and pastures and he practices the soil and water conservation measures of manuring, weeding, spacing, trenching, and mulching of his vegetable’s gardens.
3. Mutekanga Simon Joshua, who benefited on drag hose solar powered irrigation system located in Hamurwa sub county, he grows beans and pastures where he practices at least the following soil and water conservations; Manuring, weeding, spacing and trenching of his beans and pastures gardens.
4. Andinda Grace located in Hamuhambo town council, she has drag hose solar powered irrigation technology, she practices soil and water conservations among which were; mulching, weeding, spacing and trenching for her hot paper garden.
Access
2
Evidence that the LG has achieved MSI MAAIF installation targets in the previous FY.
From MAAIF obtain the installation targets for the LG.
From the MIS and SAE, obtain the list of completed installations in the previous FY and compare with the target.
If the LG has achieved MSI MAAIF installation targets in the previous FY. Score 8 or else 0
5. Twinomujuni George, who benefited from a demonstration farm that has Sprinkler, Drip and drag hose solar powered irrigation systems located in Bubaare town council, he grows coffee where he practices at least the following soil and water conservations; Terraces, contour-band, trenching, weeding, spacing and mulching of his crops.
Based on the evidence and findings above, Rubanda District trained MSI beneficiaries on good soil and water conservation practices. The assessor therefore gives a full score of 10
8
There was evidence that Rubanda DLG met their targets provided by MAAIF.
MAAIF data showed that Rubanda DLG Micro-scale irrigation targets of installation was 19 farmers’ installations however, according to the list of beneficiary farmers, 26 installations were made as signed by Rubanda DLG Senior Agricultural Engineer (SAE) on 02/09/2025.
Based on the evidence and findings above, Rubanda District, met and exceeded their installation targets as provided by MAAIF.

3
Evidence that the LG has realized an Increase in acreage of land under irrigated agriculture between the previous FY and the previous FY but one
From the MIS and SAE, obtain and review data on irrigated land for the last two FYs.
Calculate the percentage increase for micro-scale irrigation grant beneficiaries
If increase in microscale irrigation grant beneficiaries by 20% score 4 or else 0
4
According to the list of beneficiaries provided, 26 installations were made in FY 2024/25 and 3 installations for FY
2023/24 were signed by SAE, dated 02/09/2025. There was evidence in a percentage increase in MSI beneficiaries.
Percentage increase for beneficiaries= (Cummulative Previous FY-Previous FY but one/(previous FY but one)) *100= ((26-3)/3) *100= 766.7.3%
Based on the percentage of increase in the beneficiaries for MSI installation, Rubanda DLG has an increase in the acreage are above 20%, therefore a full score of 4
3
Evidence that the LG has realized an Increase in acreage of land under irrigated agriculture between the previous FY and the previous FY but one
From the MIS and SAE, obtain and review data on irrigated land for the last two FYs.
Calculate the percentage increase for micro-scale irrigation grant nonbeneficiaries.
If increase in nonMicro-scale irrigation grant beneficiaries by 10% score 2 or else 0.
2
There were 3 non-beneficiaries for FY
2023/24 according to the report dated
28/06/2024, and 6 non-beneficiaries for FY 2024/25 according to the list of farmers under irrigated land dated 07/07/2025, hence a percentage increase in non-beneficiaries’ acreage of irrigated land and an overall percentage increase in irrigated land in the previous FY 2024/25.
Percentage increase for nonbeneficiaries= (Cummulative Previous FY-Previous FY but one/( previous FY but one)) *100= ((6-3)/3) *100 = 50%
Based on the percentage of increase in the non-beneficiaries for MSI installation, Rubanda DLG has an increase in the acreage are above 10%, therefore a full score of 2

4
Evidence that the LG has established and run Farmer Field Schools (FFS) as per the guidelines:
• Eligible number of participants(20 -30 farmers)
• Farmers in a radius of 15km ofthe FFS.
• Inclusion of male, female, andyouth farmers.
From the DPO, obtain and review reports on FFS to determine whether they are established and run as per the guidelines.
Sample farmer field schools to verify that they comply with the guidelines:
i. Eligible number ofparticipants (20 -30 farmers)
ii. Not more than15km from the FFS.
iii. Inclusion of male,female, and youth farmers.
If all above complied with score 6 or else 0.
0
There was evidence of following the guideline on FFS establishment and operation as observed in the Report dated 30th September 2024 on the formation and establishment of Kashaki Farmer Field School, which has 27 members with representation of youth (6), women (20) and men (7), and the members are all within a radius of 15 km.
Hakashekye FFS establishment report dated 24/10/2024 showed evidence of the farmers participating in the FFS activities with the attendance list of 29 members with representation of youth (5), women (13) and men(16) within the radius of 15km from the training sites.
Rubanda DLG had only formed 2 FFS at the time of the assessment, and they were all visited and verified as they are all operational. However, according to the budget performance report dated 01/07/2025 signed by the SAE and received by the Rubanda DLG planner on 02/07/2025, it showed that 3 FFS were formed.
Rubanda DLG did not meet the requirement of at least three Farmer field schools, since there was evidence documenting 3 FFS, but on field verification, only two FFS were in existence, formed and operated as per the MSI guidelines
Therefore, based on the findings and the evidence provided, Rubanda DLG did not meet the condition of the indicator, hence a score of 0 Efficiency
5
Evidence that farmers who received and are currently utilizing MSI facilities have registered an increase in crop yield between the previous FY but one and the previous FY
Human Resource Management
• From the DPO,obtain the list of beneficiary microscale beneficiary farmers.
• Sample and visit 5farmers and check their records for the last two FYs to determine the percentage increase in yield
If the farmers who received and are currently utilizing MSI facilities have registered an increase in crop yield between the previous FY but one and the previous FY by 10% score 10 or else 0
0
Rubanda DLG had installed only two farmers in the previous FY but one (FY 2023/24) that is Mr. Musiime Jimmy a demonstration site when visited he had record which show 46 bags of cabbage before irrigation and he has registered an increase of 3 bags in the following season when using the irrigation system and Mr. Kinuubi Januario who had no record and at the time of visit he had just started land preparation.
Rubanda DLG did not manage to reach
5 MSI beneficiaries installation in the FY 2023/24, so the DLG did not meet the conditions of the indicator.
Therefore, not enough evidence was provided, and the score is 0

Evidence that the SAE has provided technical support and mentoring to extension workers in the LLG in MSI component
• From SAE obtainand review the supervision and mentoring reports
• Interviewextension workers in a sample of 5 LLGs to verify the support provided
If SAE has provided technical support and mentoring to extension workers in the LLG in MSI component score 10 or else 0.
10
Supervision and mentoring report dated 30/07/2024 signed by the SAE submitted the Rubanda DLG CAO, indicated that there was support and mentoring of the extension workers at lower local government where 20 of the extension staff attended. On verification of the mentorship was confirmed by all the 5 sampled extension workers at the lower local government.
i. Asimwe Gerald, an Assistantagricultural officer who is stationed at Ruhija sub county acknowledged attending different trainings organised by the SAE on capacity building and he ably uses the MIS system with the Irri track App to enrol farmers on MSI program.
ii. Twinamasiko Nicholas, an agriculturalofficer who is stationed at Muko sub county acknowledged attending different trainings organised by the SAE on capacity building and he ably uses the MIS system with the Irri track App.
iii. Musimenta Pamela, an Assistantagricultural officer who is stationed at Hamurwa town council acknowledged attending different trainings organised by the SAE on capacity building, and she use the MIS system with the Irri track App to enrol farmers on the MSI program.
iv. Ahimbisibwe Dianah, an assistant agricultural officer who is stationed at habuhutu sub county acknowledged attending different trainings organised by the SAE on capacity building, and she use the MIS system with the Irri
track App to enrol farmers on the MSI program
v. Nabaasa Daniel, an agriculturalofficer who is stationed at Bubaare sub county acknowledged attending different trainings organised by the SAE on capacity building, and he use the MIS system with the Irri track App to enrol farmers on the MSI program
Management of Financial Resources
Therefore, the extension staffs’ capacity was built by the Rubanda DLG SAE hence the score of 10 Evidence that the LG has appropriately allocated the microscale irrigation grant between capital development and complementary services, the development component of MSI grant has been used on eligible activities (procurement and installation irrigation equipment including accompanying supplier manuals and training, and budget allocations have been made towards complementary services in line with the sub-programme guidelines
From the planner’s office obtain and review: The budget performance report and AWP to establish whether the microscale irrigation grant has been used as per guidelines.
Verify if:
i. The LG hasappropriately allocated the microscale irrigation grant between capital development (microscale irrigation equipment (75%) and complementary services (25%)
ii. The developmentcomponent of MSI grant has been used on eligible activities (procurement and
installation irrigation equipment including accompanying supplier manuals and training
iii. The budgetallocations have been made towards complementary
services in line with the sub-programme guidelines i.e.
maximum 25% for enhancing LG capacity to support integrated agriculture and minimum of 75% for enhancing farmer capacity for uptake of MSI
If (i) to (iii) met score
10 or else 0
10 There was evidence as observed in the budget performances report dated 11/08/2025 submitted to MAAIF on 13/08/2025 which indicated that;
Supplementary services UGX= 114,576,835 was spent and this represented 25% of the grant and this was in line with the guideline of implementing the grant
Capital development UGX=
343,730,506 was spent on installation of irrigation system which represent the 75% of the MSI grant and this was in line with the technical guideline of the MSI grant implementation. A supplementary budget of UGX: 247,322,059 was also spent on installation of irrigation system as this was explained by the increase in installation number from targets of 19 farmers to 26 farmers.
More evidence was shown in the annual workplan and budget for the FY 2024/2025 dated 05/06/2024 signed by the SAE and Approved by the DPMO and submitted to Rubanda DLG CAO.
Based on the evidence and findings above, Rubanda DLG, budgeted and spent the MSI grant according to the grant guidelines.
Therefore, score of 10

Evidence that the LG has ensured From the SAE obtain that farmers meet their co- and review the funding IN FULL before beneficiary project equipment installation, the LG file to determine the has utilized the farmer co-funding projected farmers’ following MSI guidelines in the contribution and previous FY and that co-funding review the receipt to funds were reflected in the LG verify actual amount budgets for the coming FY paid by the farmer.
From district planner obtain and review the budget performance report to verify that farmers co-funding has been allocated and utilized as per the guidelines.
Verify if:
i. Evidence that theLG has ensured that farmers meet their co-funding IN FULL before equipment installation
ii. Evidence that theLG has utilized the farmer co-funding following MSI guidelines (to scaleup acquisitions of MSI equipment of other new farmers) in the previous FY
iii. Evidence that co-funding funds were reflected in the LG budgets for the coming FY
If (i) to (iii) met score 10 or else 0
Environment, Social, Health and Safety 9
Evidence that the LG has monitored environment irrigation impacts quarterly e.g. efficiency of system in terms of water conservation, use of agrochemical waste containers among the beneficiary farmers From the Natural Resource department/
Environment officer, obtain and review environment monitoring and compliance reports to determine whether the SAE ensured that farmers conduct:
a) Proper waterconservation; and
b) Proper
0
There was no evidence, according to the budget performance report dated 11/08/2025 submitted to MAAIF on 13/08/2025, that the farmers' cofunding for the previous financial year was used according to the guidelines. Rubanda DLG only indicated a refund of UGX: 9,559,000 to two farmers who did not receive the irrigation system.
The farmers’ co-funding was not budgeted for the previous FY 2024/25, dated 05/06/2024, signed by SAE and approved by DPMO and the current FY2025/26 in the annual work plan dated 04/06/2025. Therefore, the farmers’ co-payment was not budgeted and planned as per the guidelines.
Farmers completed their Co-funding payment before installation of their irrigation system, as evidenced in the following payment slips;
1. Asimwe Daniel completed hispayment on20/03/2025 before his installation was completed on 23/05/2025.
2. Byengoma Nicholas completed hisPayment on 30/04/2025 before his installation was completed on 10/06/2025, and others
Therefore, the condition of the indicator was not fulfilled, hence scoring zero
5
There was evidence that the farmers
listed as beneficiaries in the SAE-signed document, whose irrigation systems were installed in the previous FY 2024/25, were practising water conservation practices and proper agrochemical waste disposal, as observed during the field verification visits.
There was also evidence on quarterly monitoring of the environmental impacts of the agrochemical waste as indicated in quarterly reports; quarter four report dated 30th June 2025; quarter three report dated 28th March 2025, quarter two report dated 31st

agrochemicals and management of resultant chemical waste containers.
Sample and visit 5 farmers and verify that farmers practice proper water conservation and agro-chemicals management as well as management of resultant chemical waste containers.
If the LG has monitored environment irrigation impacts quarterly e.g. efficiency of system in terms of water conservation, use of agro-chemical waste containers among the beneficiary farmers score 5 or else O
December 2024 and quarter one report dated 30th September 2024.
The following farmers were visited;
1. Musiime Jimmy, who benefited froma drag hose solar-powered irrigation system located in Bubaare town council, grows apples, bananas and cabbage, where he practices water conservation and proper agrochemicals and management of the resultant chemical containers, where the workers put on protective gears, spraying during non-windy conditions and proper disposal of the waste.
2. Byengoma Nicholas, who benefitedfrom a drag hose solar powered irrigation system located in Hamurwa Sub County he grows vegetables and pastures for his animals, and he practices the water conservation measures and proper management of agrochemicals and resultant waste, where she collects and disposes of the waste at a designated place at home and provides protective gears for the workers.
3. Twinomujuni George, who benefitedfrom a demonstration farm that has Sprinkler, Drip and drag hose solarpowered irrigation systems located in Bubaare town council, grows coffee and has provided protective gears for agrochemical handling, and he collects the waste and disposes of it in a designated place, and also, he practices proper water conservation in her farm.
4. Andinda Grace, located inHamuhambo town council, has a drag hose solar powered irrigation technology, collects the used containers for agrochemicals, provides protective gears for the staff and also practices proper water conservation measures.
5. Mutekanga Simon Joshua, whobenefited from a drag hose solarpowered irrigation system located in Hamurwa sub-county, grows vegetables and pastures for his animals, where he practices water conservation, and he said he does not regularly use agrochemicals; however, he has protective gear for the workers
Based on the evidence and findings above, the Rubanda District local government supervised and trained MSI beneficiaries on good water conservation practices and source protection and proper agrochemical waste disposal. The assessor, therefore, gives a full score of 5

10
Evidence that the LG has established a mechanism of addressing micro-scale irrigation grievances : micro-scale irrigation grievances have been reported in line in line with the LG grievance redress framework, recorded, investigated and responded to From the Designated
Grievance Redress Officer obtain and review the Log of grievances and check whether grievances were recorded, investigated and responded
If the LG has established a mechanism of addressing microscale irrigation grievances : microscale irrigation grievances have been reported in line in line with the LG grievance redress framework, recorded, investigated and responded to, score 5 or else 0
0
There was no evidence that Rubanda DLG formed the grievance management committee for addressing MSI grievances. However, there were records of grievances received and addressed by the DLG grievances management committee.
Minutes dated 24/06/2025 signed by the secretary and was not signed by the CAO who is the chairperson where all the district grievances are handled.
Oversight and support supervision
Therefore, Rubanda DLG did not follow the guideline of MSI grant implementation to establish the GRM for MSI grant implementation and therefore the score of 0
11
Evidence that the LG has monitored on a quarterly basis all installed MSI equipment (key areas to include: functionality of the equipment, adherence to ESHS, adequacy of water source, efficiency of MSI in terms of water conservation)
• From SAE obtainand review the quarterly monitoring reports for the previous FY to establish the number of MSI equipment that were monitored
• Sample and visit 5farmers and verify what is in the reports.
If the LG has monitored on a quarterly basis all installed MSI equipment (key areas to include: functionality of the equipment, adherence to ESHS, adequacy of water source, efficiency of MSI in terms of water conservation) score 10 or else score 0
10 There was evidence of 26 MSI equipment installation in the Previous FY 2024/25 and upon field verification of at least 5 farmers, all the systems were functional and the systems were monitored as observed in the quarterly supervision and monitoring report like quarter four report dated 30th June 2025, quarter three report dated
28/03/2025, quarter two report dated 31st December 2024 and quarter one report dated 30th September 2024 which provide all the information on the monitoring and supervision of the irrigation systems.
Quarter three monitoring and supervision report dated 28/03/2025 and quarter four monitoring report dated 30/06/2025, all signed by the SAE
1. Twinomujuni George, who benefitedfrom a demonstration farm that has Sprinkler, Drip and drag hose solarpowered irrigation systems located in Bubaare town council, was monitored and functional.
2. Mutekanga Simon Joshua, whobenefited from a drag hose solarpowered irrigation system located in Hamurwa sub-county, grows vegetables and pastures for his animals. The system was monitored and functional at the time of verification.
3. Andinda Grace, located inHamuhambo town council, has a drag hose solar-powered irrigation technology she uses to grow hop papers. The irrigation system was monitored and was functional at the time of field verification
4. Rubalema Denis, who benefited fromthe drag hose solar-powered irrigation systems located in Muko subcounty. The irrigation system was monitored and was functional at the time of field verification.
5. Byengoma Nicholas, who benefitedfrom a drag hose solar-powered irrigation system located in Hamurwa Sub-County he grows vegetables and pastures for his animals. The system was monitored and was functional at the time of field verification.
Based on the evidence and findings above, Rubanda District supervised and monitored MSI beneficiaries’ installation and operations. The
assessor, therefore, gives a full score of
10
12
Evidence that the LG collects information quarterly on newly irrigated land, functionality of irrigation equipment installed, provision of complementary services and farmer expression of interest, the LG has entered up to-date LLG information into the MIS, the LG has prepared quarterly reports using information compiled from LGs in the MIS, and the information in the MIS on the status of installation matches with the physical reports and data on the ground.
If (i) to (iv) met score 10 or else 0
• From the MIS andSAE obtain and review quarterly supervision and monitoring reports to determine whether they are compiled and cover LLG irrigated land, functionality of irrigation equipment
installed, provision of complementary services and farmer expression of interest
• From the MISreport determine whether up to-date LLG performance information is submitted Check and verify if
i. Evidence that theLG collects information quarterly on newly irrigated land, functionality of irrigation equipment installed, provision of complementary services and farmer expression of interest.
ii. Evidence that theLG has entered up to-date LLG information into the MIS
iii. Evidence that theLG has prepared quarterly reports using information compiled from LGs in the MIS
iv. Evidence that theinformation in the MIS on the status of installation matches with the physical reports and data on the ground.
If (i) to (iv) met score
10 or else 0
0
There was evidence of newly irrigated land, functionality of all the installed irrigation equipment, provision of supplementary services and more farmers’ expressions of interest, this was confirmed upon field visit of sampled farmers for both the previous FY 2024/25 and the previous FY but one 2023/24. This was well documented in the quarter four report dated 30th June 2025, the quarter three report dated 28th March 2025, the quarter two report dated 31st December 2024, and the quarter one report dated 30th September 2024.
However, the information in the MIS system was not up to date as required. This was observed when the SAE logged in the MIS system, but had no information on the grievance yet MSI registered grievances in the main district Grievance record book. SAE confirmed that he did not enter their grievance on the MIS system.
The conditions are not satisfied for this indicator, hence a score of 0

PMs and
Indicators to
Incentivise
Delivery of
Accessible,
Quality and Efficient
Production Services
Summary of
No. Definition of compliance Compliance justification requirements
Quality Score
1 Evidence that the From MAAIF obtain and There was sufficient evidence that Rubanda
Production review: (i) the LG targets for District Production Department trained
Department has the farmer and farmers farmers and met MAAIF farmer and farmers’ trained and met institution training for the institutional training targets for the Financial MAAIF farmer and previous FY; and (ii) quarterly Year 2024/2025.
farmer’s institutional agriculture extension grant 5
training targets for the previous FY report to establish the This was supported by quarterly Agriculture number and nature of farmer Extension Grants reports duly submitted to
and farmer’s institutional capacity building conducted.
From the DPO obtain and review: the training needs assessment report, training schedule, and quarterly reports for the previous FYs to verify that the LG:
• Conducted capacity needsassessment of farmers
• Delivered training to a setnumber of farmers
• Availed knowledgeproducts to farmers e.g. brochures, informative videos, flyers, manuals.
From the sampled farmers' institutions (farmer field schools) ascertain that they were trained by: MAAIF, as detailed below.
The First Quarter report (July–September
2024) was compiled by Mr. Kahangi Benon, District Production Officer, approved by the Chief Administrative Officer (CAO), Mr. Ahabwe Samuel, on 2nd October 2024, received and stamped by MAAIF on 4th October 2024.
The Second Quarter report (October– December 2024) was compiled by Mr.
Kahangi Benon and approved by the CAO on 3rd January 2025. It was received and stamped by MAAIF on 6th January 2025.
The Third Quarter report (January–March 2025) was compiled by Mr. Kahangi Benon and approved by the CAO on 3rd March 2025. MAAIF received and stamped the report on 12th April 2025.
The Fourth Quarter report (April–June 2025) was compiled by Mr. Kahangi Benon and approved by the CAO on 3rd July 2025. It was received and stamped by MAAIF on
• Interviewing the farmers on 12th July 2025.
whether the training was
conducted and the training In addition, a Needs Assessment Report
content dated 21st March 2025 was submitted by
the Sub-county Agricultural Officer, Mr. • Reviewing the knowledge Twinamasiko Nicholas, to the District
products shared Production Officer and was duly signed. The
report identified gaps in farmers’ knowledge
• Reviewing the visitors book and skills in soil and water conservation in to confirm the extension Hamurwa Sub-county. worker’s visit.
To address the identified gaps, training If the Production Department schedules were developed and has trained and met MAAIF implemented. For instance, Ms. Kansiime farmer and farmer’s Rose Kyabato, Principal Entomology Officer, institutional training targets prepared a training schedule for farmer for the previous FY score 5or groups focusing on beneficial insects. The else 0 schedule was received and acknowledged
by the District Production Officer.
Further review confirmed that updated
farmer databases were maintained under each subsector. On 3rd February 2025, the Senior Fisheries Officer, Mr. Mubangizi Denis, compiled and submitted an updated fish farmers’ database, which was approved by the District Production Officer on 16th April 2025.
The database summarized fish farmers by administrative unit as follows:
Sub-county / Town Council Number of Fish
Farmers
Hamurwa Sub-county 12
Hamurwa Town Council 2
Nyamweru Sub-county 1
Ruhija Town Council 2
Bubare Town Council 8
Bufundi Sub-county 7
Habuhutu Town Council 4
Kashasha Town Council 2
Muko Sub-county 14
Rubanda Town Council 14
Ikumba Sub-county 2
The Production Department also held quarterly departmental meetings to review progress and plan activities.
For example, a Quarter One meeting was held on 8th August 2024 and was chaired by the District Production Officer. The meeting was attended by 37 members of the Production Department, including Mr. Gigantic Eliya (Assistant Veterinary Officer,
Tel: 0788 308 994) and Mr. Kiiza Emmanuel
(Assistant Veterinary Officer, Tel: 0782 685 629), among others. The minutes were recorded by Mr. Mubangizi Denis, Senior Fisheries Officer.
Additionally, two Farmer Field Schools (FFSs) were established during the Financial Year 2024/2025.
The Hakashekye Farmer Field School (FFS) is located in Hakashekye Village, Igomanda Parish, Hamurwa Sub-county. The FFS was established on 24th October 2024, as documented in a report submitted to the CAO through the District Production Officer by Mr. Mugisha Ivan, Senior Agricultural Engineer. The Master Trainer was Mr. Twinamasiko Nicholas, and the school had 29 participants.
A visitors’ book was in place and functional, with recorded signatories. One of the signatories as of 24th October 2025 was Mr. Mugisha Ivan, Senior Agricultural Engineer.
Interviews with participants, including Mr.
Bazaraka Richard (Tel: 0760 454 979) and Ms. Ahimbisibwe Senturma (Tel: 0789 801 938), confirmed that their selected enterprises were potatoes and beans.
The Kashaki Farmer Field School (FFS) is located in Kashaki Village, Nyamiyaga Parish, Bubare Sub-county. The FFS was established on 30th September 2024, as documented in a report submitted to the CAO through the District Production Officer by Mr. Mugisha Ivan. The Master Trainer was Mr. Hakizimana Gerald, and the school had 27 participants.
A functional visitors’ book was maintained, with recorded signatories, including Mr.
Mugisha Ivan as of 30th September 2025.
Interviews with participants such as Mr.
Friday Nyansio (Tel: 0776 832 899) and Ms. Twinomugisha Angella (Tel: 0785 328 399) confirmed that the selected enterprise was potatoes.
Based on the evidence reviewed, Rubanda District Production Department met MAAIF farmer and farmers’ institutional training targets for the Financial Year 2024/2025. The documentation was comprehensive, verifiable, and aligned with MAAIF reporting standards. Therefore, the assessor awarded a score of 5.

2
Evidence the LG has increased the Percentage of farmers reached and supported by the extension workers between the previous FY and the previous FY.
From MAAIF obtain the quarterly Agriculture extension grant reports submitted by LGs.
From DPO, Obtain and review quarterly reports of the previous FY to establish the number of farmers reached and supported by extension officers in the following areas:
• Enterprise selection,
• Value chain production,
• Harnessing post-harvesthandling,
• Market linkages,processing and value addition,
• Pest and diseasesurveillance
Calculate the percentage increase between the previous FY but one and the previous FY.
If the LG has increased the Percentage of farmers reached and supported by the extension workers between the previous FY and the previous FY but one score 5 or else 0.
0
There was evidence that the Rubanda
District Production Department registered a 50% increase in the number of farmers reached and supported with extension and advisory services by extension workers between Financial Year 2023/2024 and Financial Year 2024/2025.
Records indicated that in FY 2023/2024, a total of 12900 farmers (N₁) were reached, while in Financial Year 2024/2025, the number increased to19350 farmers (N₂). This represents an increase of farmers, which translates to a 50% rise, calculated as: [(N₂ − N₁) / N₁] × 100 = [(19350 – 12900) / 12900] × 100 =50%.
However, sub-programme monthly reports for Financial Year 2024/2025 were not availed for verification. These reports are a mandatory requirement for assessing this indicator, together with reports for the preceding financial year and other supporting documentation. Although the numerical increase was demonstrated, the absence of sub-programme monthly reports means that the District did not meet the full evidence requirements for this indicator. The assessor therefore awarded a score of zero (0).

3 Evidence that LG From DPO obtain and review collects and submits the following reports agricultural data and
statistics on acreage a) Capture and production, and fisheries/aquaculture submits reports to
MAAIF using tools b) Monthly livestock
i. Daily Capture c) Crop Seasons
fisheries/aquaculture
d) Entomology repots
ii. Monthly livestock
Verify if this data is collected
iii. Crop Seasons and submitted to MAAIF
(evidence of stamped copy).
iv. Entomology
reports Score 5 if any of the above
reports are compiled and submitted or else 0. Review of records confirmed that the Rubanda District Production Department consistently collected and submitted agricultural data to the Ministry of
Agriculture, Animal Industry and Fisheries (MAAIF). The data covered key production areas, including capture fisheries, aquaculture, livestock, crop production, and entomology.
Verification was supported by quarterly compiled reports submitted to MAAIF.
The First Quarter report (July–September
2024) was compiled by Mr. Kahangi Benon, District Production Officer, approved by the Chief Administrative Officer (CAO), Mr. Ahabwe Samuel, on 2nd October 2024, and received and stamped by MAAIF on 4th October 2024. 5
The Second Quarter report (October– December 2024) was compiled by Mr.
Kahangi Benon and approved by the CAO on 3rd January 2025. It was received and stamped by MAAIF on 6th January 2025.
The Third Quarter report (January–March
2025) was compiled by Mr. Kahangi Benon and approved by the CAO on 3rd March 2025. It was received and stamped by MAAIF on 12th April 2025.
The Fourth Quarter report (April–June 2025) was compiled by Mr. Kahangi Benon and approved by the CAO on 3rd July 2025. It was received and stamped by MAAIF on 12th July 2025.
In addition to hard-copy submissions, digital reports were submitted to the Secretary for Agricultural Extension Services through the email addresses [email protected] and [email protected], as well as to the Mechanization Department.
Further verification showed that Mr. Mugisha Ivan, Senior Agricultural Engineer, submitted the work plan and budget, together with data on the number of farmers enrolled for micro scale irrigation, via email to [email protected] on 23rd July 2024.
The consistent submission of reports, both hard-copy and digital, demonstrates effective coordination, sound data management, and compliance with national agricultural reporting requirements.
Based on the evidence reviewed, Rubanda District met the requirements for this indicator, and the assessor awarded a score of 5 (full score).

4
Evidence that the LG has conducted surveillance on pest and disease occurrence and taken corrective actions based on findings from the surveillance
Access
From DPO obtain and review the quarterly performance report to determine whether the respective units within the department conducted pests, vector and disease surveillance in the previous FY.
From the clerk to council obtain and review council minutes to verify whether reports on pests, vector and disease were presented to the relevant committee of the Council and the actions taken by council on the reports of surveillance to reduce and control pests, vectors and diseases
If the LG has conducted surveillance on pest and disease occurrence and taken corrective actions based on findings from the surveillance score 5 or else 0 0
Review of records showed that the evidence provided by the Rubanda District Production Department was insufficient to meet the requirements of this indicator. The EMA-i app for livestock data collection and management had not been rolled out or utilised within the District. In addition, no livestock disease incidence reports, no council committee minutes on pest and disease surveillance, and no pesticide application records were availed for verification.
Separately, the review confirmed that the District implemented capacity-building activities targeting farmers on livestock health management. A total of 271 farmers were trained on disease management, as documented in the Foot and Mouth Disease (FMD) vaccination report. The report included attendance lists and pictorial evidence and was compiled by Mr. Gigantic Eliya, Assistant Veterinary Officer, on 29th
June 2025. It was submitted to the District Production Officer through the District Veterinary Officer.
There was also evidence of quarterly crop surveillance reporting. For example, during Quarter One, a pest and disease surveillance report on beans in Hamurwa Sub-county was submitted to the District Production Officer by Mr. Twinamasiko Nicholas, Agricultural Officer.
While training and surveillance activities were undertaken, the absence of EMA-i app utilisation, livestock disease incidence reports, council committee minutes on pest and disease surveillance, and pesticide application records means that the District did not meet the mandatory requirements for this indicator. The assessor therefore awarded a score of zero (0).
5
Evidence that LG has functional results demonstration and trial sites, has
conducted farmer training at each of these sites, and farmers have utilized these sites for learning purposes in previous FY score 6 or else 0
From the DPO, obtain and review the inventory of ‘Results demonstration’ and trial sites.
From the list obtained, sample at least 2
demonstration sites to ascertain whether
• The demonstration site isfunctional and in good condition.
• Farmer visits took place byreviewing the visitors' book
• Attendance sheets to verifyparticipation in the training
If the LG has functional results demonstration and trial sites, has conducted farmer training at each of these sites, and farmers have utilized these sites for learning purposes in previous FY score 6 or else 0 6
Review of records confirmed that, in Financial Year 2024/2025, Rubanda District established two demonstration sites to support practical learning and farmer capacity-building: a pasture garden and a Tilapia breeding site.
6 Evidence that the From the DPO, obtain and
Production review the registry/database Department has of the key players and
collected, compiled service providers to verify if
and publicized up-to- the database is existent and date data and includes the service There was sufficient evidence that the Rubanda District Production Department collected, compiled, and publicised up-todate data on key agricultural service providers for the Financial Year 2024/2025. 6
The pasture garden, located at Rubanda
Town Council – Panicum maximum Mombosa, covers half an acre and is maintained by host farmers. A visitors’ book was procured and is functional, with signatories including Mr. Denis Mutabasi, Business Advisor (Tel: 0788 145 194). A functionality report, prepared by Dr. Baterana Dismas, District Veterinary Officer, and submitted on 5th November 2024, confirmed active use by community members. Some pasture species, specifically Brachiaria mulato, did not perform optimally.
The Tilapia breeding demonstration site, located on district land in Mulero A Cell, Rubanda Town Council, is fully functional and used for farmer training. Key fish farmer groups trained included:
• Nyalalumbi Fish Farmers Group: 20
members (7 female, 13 male),
• Kitojo Fish Farmers Group: 30 members(12 female, 18 male).
Individual farmers, such as Mr. Kamunyu
Kenneth (Tel: 0782 560 191) and Mr. Allan Akakwasa (Tel: 0777 304 818), also received hands-on training.
Field verification confirmed that the site has mother brood stock and nursery ponds, proper inlets, outlets, dykes, and harvesting basins, and fingerlings feeding properly. A visitors’ book recorded signatories, including Namanya Viola and Kyogaba Flavia on 15th May 2025. The site was monitored by district staff and selected farmers, including Mugisha Ivan, Senior Agricultural Engineer, and Natmeeta Bridget, District Engineer (Tel: 0780 571 915).
Based on inventory records, sample visits, and supporting documentation, Rubanda District fully complied with requirements for demonstration sites. The assessor therefore awarded a score of 6 (full score).

information on key players/service providers (updated one quarter before the assessment) providers where farmers can
obtain services. The list should among others include:
• Research organizations,
• Profile of genuine agro-dealers, agro-processors,
• Private extension serviceproviders, and
• Agriculture financeinstitutions and insurance, in the LG.
From the register, verify whether it is up-to-date by reviewing new entries made in the previous FY.
Interview the sampled farmers to verify that the list was publicized.
If the Production Department has collected, compiled and publicized up-to-date data and information on key players/service providers (updated one quarter before the assessment) score 6 or else 0. This was demonstrated through a comprehensive register of service providers dated 15th July 2024, addressed to all Heads of Department of Rubanda District Local Government. The register was duly signed by the Chief Administrative Officer Mr Kwizera Alex and copied to the
Accountant General’s Office, the Public
Procurement and Disposal of Public Assets Authority (PPDA), the District Chairperson, the Resident District Commissioner, the Chief Finance Officer, and the Principal Internal Auditor.
For the beneficial insects’ value chain, successfully evaluated suppliers were accredited by:
• Mr Asiimwe Medard – Senior ProcurementOfficer.
• Mr Murasanyi Ronald – ProcurementOfficer.
• Mr Kahangi Benon – District ProductionOfficer.
• Ms Kansiime Rose Kyabato – DistrictEntomology Officer.
For the crop value chain, accredited suppliers were approved by:
• Mr Asiimwe Medard – Senior ProcurementOfficer.
• Mr Murasanyi Ronald – ProcurementOfficer.
• Mr Kahangi Benon – District ProductionOfficer.
• Mr Mugisha Ivan – District AgriculturalEngineer.
For the livestock value chain, successful suppliers were accredited by:
• Mr Asiimwe Medard – Senior ProcurementOfficer.
• Mr Murasanyi Ronald – ProcurementOfficer.
• Mr Kahangi Benon – District ProductionOfficer.
• Dr Baterana Dismas – District VeterinaryOfficer.
In addition, there was evidence of Memoranda of Understanding signed between the Contracts Committee and the respective service providers on 12th July 2024 at the District Procurement Office. The lists of accredited service providers were displayed on public notice boards, and sampled farmers confirmed that the information had been adequately publicised.
Based on the evidence provided, the

7
Evidence that the LG organized awareness events during the previous FY such as agricultural shows, exhibitions, and farmer field days aimed at bringing farmers and other sub-programme actors together.
From the DPO, obtain and review reports on awareness events such as agricultural shows and exhibitions that bring together farmers and other sub-programme players/actors together to verify:
• Theme of the event
• When the event took place
• Where it took place
• The targeted participants
• The participants thatattended
• Exhibition photographs andpictures
If the LG organized awareness events during the previous FY such as agricultural shows, exhibitions, and farmer field days aimed at bringing farmers and other subprogramme actors together score 8 or else 0.
Rubanda District Production Department maintained and publicised a complete, verifiable, and up-to-date register of service providers for the Financial Year 2024/2025. The indicator was therefore fully satisfied, and a full score of 6 was awarded.
8
There was evidence that the Production Department of Rubanda District organised awareness events during the Financial Year 2024/2025.
This was demonstrated through an exchange visit conducted under the UGIFT Microscale Irrigation Program in Kabale
District. The visit was organised by Mr Mugisha Ivan, Senior Agricultural Engineer, as evidenced by a report submitted to the Chief Administrative Officer through the District Production Officer. A total of 81 farmers participated in the exchange visit.
Additional evidence included a list of agroexhibitors indicating that Sprinktech Limited, Water City Limited, and Bekunda Investment Limited showcased petrolpowered and solar-powered irrigation systems together with related accessories. The list was prepared by Mr Mugisha Ivan, Senior Agricultural Engineer, and approved by the District Production Officer on 20th February 2025.
Attendance lists further confirmed farmer participation, including Mr Magezi Polycarp (farmer, Tel: 0781773739) and Ms Kemerwa Angello (Tel: 0775227319), among others.
Based on the evidence provided, the Rubanda District Production Department satisfactorily organised awareness events during the Financial Year 2024/2025. The indicator was therefore fully met, and the assessor awards a full score of 8.

Human Resource Management

Evidence that the LG ensured at least one extension worker was deployed in each of the LLG during the previous FY
From the PHRO, obtain and review the personnel files of extension workers to verify recruitment of extension workers
From the DPO and PHRO
Obtain the staff list to verify the deployment of extension staff per LLG.
If the LG ensured at least one extension worker was deployed in each of the LLG during the previous FY score
5 or else 0
There was evidence that Rubanda District ensured at least one extension worker was deployed in each Lower Local Government during the Financial Year 2024/2025.
1. Mr Byamugisha was deployed in
Bubare town council as extension as on 26/11/2023 under Min No DSC, MIN, NO, RDSC, 42/2021{c} as the assistant Agricultural officer.
2. Mr Twishime Larence was deployed on
26 /11/2023 under min number RDSC 42 /2021/ {g} as assistant agricultural officer of Nshanjare sub county.
3. Mr, Hakizimana Gerald was deployed as the extension officer by DSC, on 26/11/2023 under minute number DSCMIN, NO, RDSC, 42, /2023 in the position of assistant Agricultural officer in kashasha LLG.
4. Mr, Nabasa Daniel was deployed on 22/1/2021 as the extension worker by DSC under MINDSC/ 017/2021 in the position of assistant Agricultural officer, of Bubare sub county.
5. Mr Asimwe Gerald was deployed on 26/11/2021 by the DSC under MIN, NO, RDSC /42/2021/[a] in the position of as assistant Agricultural officer in Ruhija LLG .
6. Mr Nzamuhiza Justus was deployed by DSC in the position of assistant Agricultural officer on 11/10/2018 under MIN 61/DSC/2017{x] of Hamuhaabo LLG.
7. Mr, Abel Muramuzi was deployed as a fisheries officer on 28/02/2007 under minute number DSC, MIN, NO, 61/DSC, 2017{x} of Muko subcounty Rubanda.
8. Mr Twinamasiko Nicholas extension worker was deployed as the assistant Agriculture officer of Hamurwa sub county on 25/9/2015 by the DSC of Rubanda ,
9. Mr Ivan was deployed as the extension worker by the DSC on25/9/2025 as the assistant Agriculture officer of Hamurwa sub county
10. Ms. Musimenta Pamela was deployed by the DSC as the assistant Agriculture officer on 19/01/2022 under MIN, RDSC, 15/ {16}/2023, she the extension worker of Hamurwa town council.
After scrutiny of the personal files, posting instructions, deployment lists and the staff daily attendance registers, it was noted that the LG complied with this performance indicator.
Evidence that the extension workers are providing extension services in the LLGs where they are deployed
Sample and visit at least two LLGs
• Review the notice board toverify the names of extension workers in the LLG
• Review the attendancebook
• Review the quarterlyreports submitted by the extension workers in the sampled LLG
If the extension workers are providing extension services in the LLGs where they are deployed score 5 or else 0.
0
There was evidence that extension workers in the LLGs were actively providing agricultural extension services as evidenced from the sampled two LLGs
Two LLGs of Hamurwa sub county and Muko subcounty were sampled for this indicator,.
At Hamurwa Sub County,the attendance book of the LLG showed that there was regular attendance of the extension officer by the names of Mwesigwa Ivan the AAO. There was evidence that he was providing extension services to the LLG through training of farmers in the local villages about the sustainable land management as per report dated 21st May 2025
The assessment team visited Muko Sub County and noted that there was no extension worker found at the station at the time of assessment and thus the LG did not comply.
Evidence that the LG has facilitated, and equipped extension staff with basic equipment in the previous FY
From the DPO obtain the annual budget performance reports to verify that resources were allocated and utilized for buying equipment and tools for production staff.
Obtain the asset register to confirm the equipment allocated to extension services
From the sampled LLG, interview the extension staff to verify whether they have the basic equipment including; motorcycles, tablets/phones, tools, and extension kits.
If the LG has facilitated, and equipped extension staff with basic equipment in the previous FY score 5 or else 0.
The Production Department of Rubanda District facilitated and equipped extension staff to enhance service delivery during the Financial Year 2024/2025.
This was demonstrated through the procurement and availability of assets at the district offices, including:
• Epson EB-X49 XGA 3LCD projector.
• HP LaserJet Pro MFP 4103dw printer.
• Filing shelves.
• Electric extension power cable.
Verification was also conducted in two sampled Sub-counties, Muko Sub-county and Ruhija Sub-county.
In Muko Sub-county, Mr Twinamatsiko
Nicholas was facilitated with a motorcycle (Registration No. UEU 823N) to support extension service delivery.
In Ruhija Sub-county, Mr Asiimwe Peter and Mr Kiiza Emmanuel were each facilitated with motorcycles bearing registration numbers UEU 880N and UDX 486Y respectively, for the same purpose.
Further verification through staff interviews confirmed that extension staff in both Subcounties received the motorcycles and acknowledged that the equipment is being effectively utilised to carry out extension duties.
Based on the evidence provided, the Rubanda District Production Department adequately facilitated and equipped extension staff to enhance service delivery during the Financial Year 2024/2025. The indicator was therefore fully satisfied, and the assessor awards a full score of 5.

Participants in the training included:
• Byamugisha Medad – Assistant
Agricultural Officer (Tel: 0766 053 075)
• Kwesiga Onex – Agricultural Officer (Tel:
0771 696 889) among other extension staff.
Evidence that LG has provided capacity building to extension workers From the DPO, obtain and review the training needs assessment reports, training programs and training reports to verify whether the extension staff were provided with capacity building through; training programs, exchange visits, learning tours, and field
visits to research centers, among others
If the LG has provided capacity building to extension workers score 5 or else 0. The Production Department of Rubanda
District actively built the capacity of its agricultural extension workers during the assessment period.
This was demonstrated through a Needs
Assessment Report prepared by the District Production Officer Mr Kahangi Benon and submitted to the Chief Administrative Officer on 20th November 2024. The report
targeted all Sub-county agricultural extension staff for training on agrochemicals and was duly signed by the District Production Officer.
Further documentation confirmed that the planned capacity-building activities were implemented. Extension staff received hands-on training on the use of the IrriTrack data collection tool, as documented in a report submitted to the Chief Administrative
Officer by Mr Mugisha Ivan, Senior
Agricultural Engineer, on 30th July 2024.
Based on the evidence provided, the Production Department of Rubanda District effectively built the capacity of its agricultural extension workers. The needs assessment and training reports were complete, verifiable, and demonstrated that planned capacity-building activities were implemented as intended. The indicator was therefore fully met, and the assessor awards a full score of 5.
Management and functionality of amenities

Evidence that public production facilities are functional and
have proper management
structures From the DPO Obtain a list of public production facilities these include but are not limited to, communal watering facilities, markets, value addition centers, fish landing sites, slaughter slabs, community bulking stores, dip tanks, cattle crushes.
Sample and visit at least one
facility to establish functionality.
If the public production facilities are functional and have proper management
structures score 5 or else 0 Rubanda District public production facilities were found to be functional and supported by established management structures during the assessment period.
Field observations confirmed that key facilities including the slaughter slabs, produce store for beans and sorghum, and the cattle crush were operational, with ongoing activities observed at these sites.
Additional evidence included a list of production facilities duly signed by the District Production Officer (DPO) on 6th May 2025, indicating that facilities such as the produce stores located at Ikumba Subcounty and Bubare Sub-county, among others, were functioning effectively.
Further verification showed that the District Production Department compiles and submits quarterly supervision and performance reports to the Ministry of Agriculture, Animal Industry and Fisheries
(MAAIF). These reports are approved by the Chief Administrative Officer (CAO) and stamped upon receipt by MAAIF. The reports confirmed that the slaughter slabs, produce store for beans and sorghum, and the cattle crush were functional. The following reports were reviewed:
• First Quarter report (July–September
2024): Compiled by Mr Kahangi Benon
(DPO) and approved by CAO Mr Ahabwe Samuel on 2nd October 2024; received and stamped by MAAIF on 4th October 2024.
• Second Quarter report (October–December 2024): Compiled by Mr Kahangi Benon on 2nd January 2025 and approved by CAO Mr Ahabwe Samuel on 3rd January 2025; received and stamped by MAAIF on 6th January 2025.
• Third Quarter report (January–March2025): Compiled by Mr Kahangi Benon and approved by CAO Mr Ahabwe Samuel on 3rd March 2025; received and stamped by MAAIF on 12th April 2025.
• Fourth Quarter report (April–June 2025):Compiled by Mr Kahangi Benon and approved by CAO Mr Ahabwe Samuel on 3rd July 2025; received and stamped by MAAIF on 12th July 2025.
Rubanda District public production facilities are functional and operate under clearly established management structures. The indicator is therefore fully satisfied, and the assessor awards a full score of 5.
13 Operation, maintenance and From the DPO obtain the evidence of training (training Rubanda District public production facilities were found to be functional and supported 5

management of
production facilities (e.g. communal
watering facilities, markets, value addition centers, fish landing sites, slaughter slabs, community bulking stores, dip tanks, cattle crushes)
Evidence that the LG had provided technical support on
O&M and management of the agricultural infrastructural facilities to the beneficiaries of these facilities through training reports) undertaken on O&M and management of the infrastructure facilities.
At the sampled facilities obtain and review the site book to ascertain supervision and support to verify if support and O&M were provided
At the sampled facilities verify the functionality of the management structures through; reviewing the minutes of the committee, the business of the committee members, and subscriptions among others
If the LG had provided technical support on O&M and management of the
agricultural infrastructural facilities to the beneficiaries of these facilities through training score 5 or else 0
by established management and operational structures during the assessment period. The evidence is summarised by facility:
1. Produce Stores
A list of production facilities, signed by the District Production Officer on 6th May 2025, indicated that produce stores at Ikumba Sub-county and Bubare Sub-county are functional.
Field inspection verified the store for beans and sorghum, commissioned on 16th July 2024, as confirmed by entries in the visitors’ book signed by Mr Hbmana John (District Engineer) and Mr Kasaja Alex (Chief Administrative Officer).
Supporting records included:
• Savings Book: Documented memberdeposits (e.g., Ruzamba Fulugence saved UGX 2,000 on 1st February and 1st March 2025).
• Inventory Book: Recorded produce storedby farmers (e.g., Arinda – 8 kg beans; Turinawe – 10 kg on 1st February 2025).
The produce is bulked and sold collectively to the Kabale Central Store. The store is managed by the Rwara Bataka Kweyamba Group, P.O. Box 604, Kabale, with a constitution signed by 98 members. 2. Livestock Market
The Hamurwa Livestock Market, located in Hamurwa Town Council, is managed by the Karukara Kwetungura Group (20 members). Key officers include:
• Mr Mujurizi (Member, Tel. 0770 861 514)
• Mr Tulyagyenda Razaro (Chairperson, Tel.0772 378 607)
• Mr Habomugisa Gerevazio (Secretary, Tel.0786 121 717)
Supporting evidence included records of livestock sold (257 cattle and 280 sheep/goats as of 4th November 2025), visitors’ book entries (e.g., Dr Baterana Dismas, 17th December 2024 and 7th
January 2025), movement permits issued by MAAIF (e.g., Byarugaba Kisaviour on 11th January 2025), and a maintenance report dated 10th August 2024.
3. Cattle Crush
The Cattle Crush, established through SNV and Rubanda District Local Government, is maintained by host farmer Rev Captain Ezra Karyebura (Tel. 0782 428 332). Spraying activities occur every Saturday.
Management meeting minutes (19th

February 2025) confirmed participation by members including Monday Martin and Rev Simon Komunda. The facility is managed by the Rubanda Cattle Keepers’ Association (25 members). Visitors’ book entries, such as Atuhaire Shiba (SNV Officer, Tel. 0774 770 295), confirmed monitoring visits.
4. Slaughter Slab
The Slaughter Slab in Rubanda Town
Council is operated by the Rubanda Town Council Butchers’ Association (not yet registered). Monthly meetings manage operations, evidenced by minutes dated 10th October 2024, compiled by Byamukama Ignatius (Tel. 0784 753 196) and chaired by Ambrose Aturinde (Tel. 0778 708 516).
The visitors’ book shows active use (e.g.,
Twesigomwe Cosma, Tel. 0777 828 387, 25th May 2025). A member, Niwamanya Alex (Tel. 0785 953 531), confirmed daily slaughter activities. Daily operation records include inspection findings; for instance, on 3rd March 2025, a slaughtered cow had liver flukes and tapeworms in the intestines. The liver and intestines were condemned, while the rest of the carcass was passed fit for consumption.
Rubanda District public production facilities are functional and operate under established management structures. The indicator is therefore fully satisfied, and the assessor awards a full score of 5.
Management of Financial Resources

14
Evidence that the LG From the Planner obtain the ensured the Annual work plan, budgets, production and budget performance department’s report of the previous FY to budgets and work verify whether the plan adhered to production department MAAIF planning and budget and expenditures budgeting guidelines complied with the guidelines.
during the previous
FY If the LG ensured the
production department’s budgets and work plan adhered to MAAIF planning and budgeting guidelines during the previous FY score 10 or else 0.
Environment, Social, Health and Safety
15
a) Evidence that theLG has put in place measures to include small holder farmers
among the
beneficiaries of agricultural services score 2 or else 0
b) Evidence that theLG has implemented measures to ensure that young women and young farmers (18-35 years) are From the LG Agricultural
Office, obtain and review;
• LG AWP to establish that measures to include small holder farmers among the beneficiaries of agricultural services are in place
If the LG has put in place measures to include small holder farmers among the beneficiaries of agricultural services score 2 or else 0
10
There was evidence that Rubanda District
Local Government ensured that the Production Department’s budgets and work plans for the Financial Year 2024/2025 adhered to the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF) Planning and Budgeting Guidelines.
This was evidenced by the District Work
Plan, which was submitted to the Chief
Administrative Officer (CAO) on 3rd July
2024, duly signed by the District Production Officer and approved by the CAO, Mr. Kwizera Alex.
The approved budget allocations were as follows:
• Extension Grant (Wage): UGX1,389,000,000
• Extension Grant (Non-Wage): UGX240,805,965
• Production and Marketing Grant (Non-Wage): UGX 21,502,253
• Extension Grant (Development): UGX52,006,541
• Production and Marketing Grant(Development): UGX 23,154,220
• Administration Costs: UGX 69,039,079
• Parish Chief Allowances: UGX 82,800,000
Evidence of the MAAIF Planning and Budgeting Guidelines was presented for verification; however, it was noted that the document was available only in soft copy and not filed in hard copy format.
Based on the evidence provided, the Production Department’s budget and work plans for the Financial Year 2024/2025 adhered to the Ministry of Agriculture, Animal Industry and Fisheries (MAAIF)
Planning and Budgeting Guidelines. The
2
Rubanda District Local Government has put in place measures to ensure that smallholder farmers are included among the beneficiaries of agricultural services.
The District Work Plan (AWP), submitted to the Chief Administrative Officer (CAO) on 3rd July 2024 and approved by Mr Kwizera Alex, outlines specific measures targeting smallholder farmers. Planned activities included:
• Training farmers and Parish DevelopmentModel enterprise groups in appropriate agronomic practices.
accessing services score 2 or else 0 c) Evidence that farmer groups are trained in grievance management and stakeholder engagement score 2 or else 0
• Guidance on enterprise selection.
• How to access and properly utilise ParishDevelopment Model funds?
Under the Fisheries Subsector, the AWP included training in modern fish farming technologies to enhance aquaculture productivity and promote sustainable practices. Participating groups included:
• Nyalalumbi Fish Farmers Group: 20
members (7 female, 13 male),
• Kitojo Fish Farmers Group: 30 members(12 female, 18 male) among others.
Individual farmers also received hands-on training at the demonstration site. Attendance records confirmed participation by:
• Mr Kamunyu Kenneth (Tel. 0782 560 191)– sessions in May and June 2025,
• Mr Allan Akakwasa (Tel. 0777 304 818) –same sessions.
A training report, submitted by Mr
Mubangizi Denis, Senior Fisheries Officer, on 10th March 2025, documented the implementation of these activities.
Additional evidence included a list of beneficiaries, all smallholder farmers, such as:
• Mr Bareberaho Micheal (Tel. 0780 271
537) – received pigs, Nyakatooma Parish, Kabere Village
• Mr Ayebale Justin (Tel. 0774 415 371) – received sheep, same parish and village
These planned and implemented measures demonstrate that Rubanda District Local Government has actively ensured the inclusion of smallholder farmers in agricultural services. The indicator is therefore fully satisfied, and the assessor awards a full score of 2.

a) Evidence that theLG has put in place measures to include small holder farmers among the
beneficiaries of agricultural services score 2 or else 0
b) Evidence that theLG has implemented measures to ensure that young women and young farmers (18-35 years) are accessing services score 2 or else 0
c) Evidence thatfarmer groups are trained in grievance management and stakeholder engagement score 2 or else 0
• From the LG Agricultural
Office, obtain and review;
• LG AWP to establish thatmeasures to include small holder farmers among the beneficiaries of agricultural services are in place
• Details of beneficiaries ofagricultural services to ascertain that (small holder farmers, young women and young farmers) are accessing services
If the LG hashas implemented measures to ensure that young women and young farmers (18-35 years) are accessing services score 2 or else 0
0
Rubanda District Production Department has not implemented specific measures to ensure that young women and young farmers (aged 18–35 years) are adequately accessing agricultural services.
Findings:
• Review of the Annual Work Plan (AWP)showed no explicit prioritization or targeting of young women and young farmers. Planned activities were designed for farmers in general, rather than addressing the specific needs of these groups.
• Training and monitoring reports did notprovide disaggregated data or any clear evidence demonstrating the inclusion of young farmers and young women in program activities.
Conclusion:
Based on the evidence and findings, Rubanda District did not meet the requirements for this indicator. The assessor therefore awarded a score of 0.

15
a) Evidence that theLG has put in place measures to include small holder farmers among the
beneficiaries of agricultural services score 2 or else 0
b) Evidence that theLG has implemented measures to ensure that young women and young farmers (18-35 years) are accessing services score 2 or else 0
c) Evidence thatfarmer groups are trained in grievance management and stakeholder engagement score 2 or else 0
• From the LG AgriculturalOffice, obtain and review;
• Reports to ascertain thatfarmer groups are trained in grievance management and stakeholder engagement
• Reports to ascertain thatfarmer groups are trained in the management of agrochemicals
Evidence that farmer groups are trained in grievance management and stakeholder engagement score 2 or else 0
0
Rubanda District Production Department has established a grievance log, which has been actively used.
Findings:
• On 20th August 2024, nine farmerscomplained that Agricultural Officer Mr Kayali allegedly solicited UGX 15,000 from each farmer and failed to provide the promised inputs.
• The Grievance Redress Committeeaddressed the matter during a meeting on 27th September 2024 at the Production Department boardroom. The case was resolved, and the affected farmers were refunded.
• There was no evidence that farmer groupsreceived training in grievance management, which is necessary to enable them to report and resolve complaints independently.
Conclusion:
Transparency, oversight, reporting and accountability
Rubanda District did not meet the requirements for this indicator. The assessor therefore awarded a score of 0.
Evidence that the LG has conducted multistakeholder monitoring of Agricultural Extension Services.
From the Clerk to Council office, obtain and review multi-stakeholder monitoring reports for extension services and agricultural projects to ascertain that the key stakeholders including RDC, C/P LCV, CAO Secretary for Production, Production Committee, DPMO & Subject Matter Specialists (SMSs) and NGOs participated in the multi-stakeholder monitoring.
If the LG has conducted multi-stakeholder monitoring of Agricultural Extension Services score 7 or else 0
0
Rubanda District Production Department conducted multi-stakeholder monitoring of Agricultural Extension Services, as documented in quarterly monitoring reports. Findings:
• A monitoring exercise on the installation of a microscale irrigation system in Bubaare Sub-county was conducted on 30th October
2024. The report, submitted by Mr Mugisha
Ivan, Senior Agricultural Engineer, to the Chief Administrative Officer (CAO), noted attendance of the Resident District Commissioner (RDC), Mr Ssewanndigi Eric; the CAO, Mr Ahabwe Samuel; and Mr Mwesigwa Sam Diso. Farmer attendance was not captured.
• A similar multi-stakeholder monitoringexercise on the same date in Hamurwa Subcounty, also reported by Mr Mugisha Ivan, involved the same key stakeholders, but farmer participation was again not recorded.
• Monitoring activities were conducted inonly two quarters during the reporting period, covering only part of the planned activities.
Conclusion:
Based on the evidence and findings, Rubanda District did not meet the requirements for this indicator. The assessor therefore awarded a score of 0.
Evidence that the DPO has supported, supervised, mentored, and provided technical to the agriculture extension workers score 7 or else 0 From DPO obtain and review the monitoring and supervision reports, and training/mentoring report to verify if DPO provided support supervision to the LLG extension workers.
At the sampled LLGs obtain and review the training reports, feedback notes and recommendations from DPO to the extension staff to verify the support provided.
The DPO has supported, supervised, mentored, and provided technical to the agriculture extension workers score 7 or else 0. 7
The District Production Officer has actively supported, supervised, mentored, and provided technical assistance to agricultural extension workers.
Findings:
• Supervision reports were submitted by the
District Production Officer, Mr Kahangi Benon. For example, a report on the supervision of agricultural extension staff and the performance of extension grant activities in Bufundi Sub-county, prepared on 24th April 2025, was duly signed and received by the Chief Administrative Officer.
• Mentoring and training reports providefurther evidence. A report documented a training on postharvest handling and soil and water conservation held on 30th May 2025 at the district headquarters.
Participants included extension staff such as
Mr Nabaasa Daniel (Agricultural Officer), Mr
Asiimwe Peter (Agricultural Officer), and Ms Kiconco Gillian (Assistant Agricultural Officer), among others.
• Interviews conducted during field visits inMuko and Ruhija Sub-counties confirmed that extension workers Mr Twinamatsiko Nicholas (Muko), Mr Asiimwe Peter, and Mr Kiiza Emmanuel (Ruhija) receive regular supervision, mentoring, and technical support from the District Production Officer. Conclusion:
The evidence demonstrates that the District Production Officer effectively supports, supervises, mentors, and provides technical assistance to extension workers. The assessor therefore awards a full score of 7.